Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Provide professional admin support in the Prisoner Administration Department.
- Company: Join the Scottish Prison Service and make a difference in criminal justice.
- Benefits: Competitive salary, stable permanent position, and opportunities for growth.
- Why this job: Engage in meaningful work that impacts lives while developing your skills.
- Qualifications: Minimum two National 5 qualifications, including English and Maths, or relevant experience.
- Other info: Work in a dynamic environment with a focus on teamwork and communication.
The predicted salary is between 22800 - 28800 £ per year.
Vacancy Type: PermanentLocation: HMP BarlinniePay Band: Please refer to full job description on SPS career siteSalary: £28,2425 – £32,200 Closing Date: 2025-01-14Hours of Work: Please refer to full job description on SPS career siteJob Purpose:To provide an accurate professional and timely administrative service within the Prisoner Administration Department including acting to orders of the courts in accordance with Criminal Justice legislation and the operating principles of the Scottish Prison Service.Responsibilities:Responsible for the accurate data input to Prisoner Record System (PR2) relating to prisoner warrants. Verify relevant data held on Prisoner Record System and accurately interpret warrants and accompanying documentation to carry out sentence calculations in accordance with legislation and SPS requirements
Accurately maintain a database of prisoners required to attend court and liaise with Procurator Fiscal to organise their attendance at court.
Prepare in advance a daily liberation scroll and ensure that any necessary documentation has been served prior to liberation.Liaise with population managers to accurately maintain a database of prisoners eligible to transfer to other establishments and co-ordinate their movement in line with the transfer matrix.Maintain Filing Systems in line with the local and national requirements.Responsible for checking and responding to enquiries received via e-mail from Staff External Agencies and Prisoners Family members and doing so in line with the Data Protection Act.Person SpecificationSPS recruitment and selection practice is based on the fundamentals of our Behavioural Competency Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are twelve, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them , you will be assessed on these identified as key to role.Qualifications Requirements
A minimum of two National 5 (or equivalent/higher) qualifications, including English and Mathematics or relevant experience gained in a similar role and/or environment i.e. administrative.
ESSENTIAL
Experience RequirementsKnowledge Skills Requirements
Competent in the use of Microsoft Office packages including Word, Excel, and Outlook.
ESSENTIAL
Ability to effectively prioritise workload to meet departmental and organisational deadlines.
ESSENTIAL
Excellent communication skills and ability to work individually and as part of a team.
ESSENTIAL
Excellent numerical skills and ability to interpret and compare a range of information.
ESSENTIAL
Selection Methods Please refer to full job description on SPS career site
Senior Administrator, Permanent employer: Scottish Prison Service
Contact Detail:
Scottish Prison Service Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior Administrator, Permanent
✨Tip Number 1
Familiarize yourself with the Criminal Justice legislation and the operating principles of the Scottish Prison Service. Understanding these frameworks will not only help you in the interview but also demonstrate your commitment to the role.
✨Tip Number 2
Brush up on your data management skills, especially with the Prisoner Record System (PR2). If possible, seek out training or resources that can help you understand how to accurately input and verify data, as this is a key responsibility of the role.
✨Tip Number 3
Practice your communication skills, both written and verbal. Since you'll be liaising with various stakeholders, being able to convey information clearly and professionally is crucial.
✨Tip Number 4
Showcase your ability to prioritize tasks effectively. Think of examples from your past experience where you successfully managed multiple deadlines, as this will be an important aspect of the job.
We think you need these skills to ace Senior Administrator, Permanent
Some tips for your application 🫡
Understand the Role: Make sure to thoroughly read the job description for the Senior Administrator position. Understand the key responsibilities and required skills, as this will help you tailor your application.
Highlight Relevant Experience: In your CV and cover letter, emphasize any previous administrative experience, especially in environments similar to the Scottish Prison Service. Mention specific tasks that align with the responsibilities listed in the job description.
Demonstrate Competency: Showcase your proficiency in Microsoft Office and your ability to prioritize workloads effectively. Provide examples of how you've successfully managed similar tasks in past roles.
Proofread Your Application: Before submitting, carefully proofread your application materials. Ensure there are no spelling or grammatical errors, as attention to detail is crucial for this role.
How to prepare for a job interview at Scottish Prison Service
✨Understand the Role
Make sure you thoroughly understand the responsibilities of a Senior Administrator within the Prisoner Administration Department. Familiarize yourself with the Criminal Justice legislation and the operating principles of the Scottish Prison Service, as these will likely come up during your interview.
✨Showcase Your Skills
Be prepared to discuss your experience with Microsoft Office packages, especially Word, Excel, and Outlook. Highlight specific examples where you've used these tools to manage data or improve administrative processes.
✨Demonstrate Communication Abilities
Since excellent communication skills are essential for this role, think of examples where you've effectively communicated with team members, external agencies, or families. Be ready to explain how you handle inquiries and maintain confidentiality in line with the Data Protection Act.
✨Prioritization and Time Management
Prepare to discuss how you prioritize your workload to meet deadlines. Share specific instances where you successfully managed multiple tasks or projects simultaneously, demonstrating your ability to stay organized and efficient under pressure.
