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- Tasks: Join our Finance & Administration team to manage mail processing and support administrative tasks.
- Company: HMP & YOI Stirling, a secure and supportive environment.
- Benefits: Competitive salary, flexible hours, and valuable experience in administration.
- Why this job: Make a difference while gaining essential skills in a unique setting.
- Qualifications: Minimum of Two National 5 qualifications or relevant experience required.
- Other info: Dynamic role with opportunities for personal growth and development.
The predicted salary is between 22000 - 33000 £ per year.
Location: HMP & YOI Stirling
Salary: £27,697 pro rata
Closing Date: Please refer to full job description on SPS career site
Job Purpose: The job holder will be part of the Finance & Administration team at HMP & YOI Stirling. The post holder will be responsible for processing the incoming and outgoing mail at the Establishment. This includes Royal Mail deliveries, internal mail and email-a-prisoner correspondence. The job holder will secondary scan mail through the X-Ray machine, sort and distribute, ensuring that SPS policies are adhered to at all times.
Hours of work: Mon 5.5hrs / Tues 6hrs / Wed 6 hrs / Thu 7hrs / Fri 6.5hrs / Sat 4hrs. The post-holders will rotate through Mon to Wed and Thurs to Sat on alternate weeks.
Responsibilities:
- To attend the Front of House area in order to collect all mail delivered to the establishment and transport to the designated secure area.
- Correctly count, identify and sort all mail into relevant categories, i.e. confidential, general and damaged.
- Count and confirm Royal Mail Special and Recorded Delivery mail.
- Complete relevant inventory sheets and maintain accurate records for all incoming and outgoing mail processes as per standard operating procedures.
- Conduct secondary assurance screening of all mail through x-ray machine.
- Distribute correspondence to all areas of the establishment.
- Assist with other areas of admin i.e. minutes of meetings / HDC and any other duties, commensurate with grade.
Person Specification: SPS recruitment and selection practice is based on the fundamentals of our Behavioural Competency Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are twelve, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them, you will be assessed on these identified as key to role.
Qualifications Requirements: Minimum of Two National 5 (or equivalent) qualifications (including English & Mathematics) or relevant experience gained in a similar role and/or environment.
Experience Requirements: Knowledge Skills Requirements: Experience of working in an administrative environment.
Competent in MS Office packages, including Microsoft Word and Excel.
General Administrator in Scotland employer: Scottish Prison Service
Contact Detail:
Scottish Prison Service Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land General Administrator in Scotland
✨Tip Number 1
Network like a pro! Reach out to people in your field, especially those who work at HMP & YOI Stirling or similar establishments. A friendly chat can sometimes lead to insider info about job openings or even a referral.
✨Tip Number 2
Prepare for the interview by practising common questions related to administration roles. Think about how your experience aligns with the responsibilities listed in the job description, and be ready to share specific examples.
✨Tip Number 3
Showcase your skills! If you’re competent in MS Office, bring that up during conversations or interviews. Maybe even prepare a quick demo of how you’d handle mail sorting or record-keeping efficiently.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace General Administrator in Scotland
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your application to highlight how your skills and experience match the job description. We want to see how you fit into our Finance & Administration team, so don’t hold back on showcasing your relevant experience!
Be Clear and Concise: When writing your application, keep it straightforward and to the point. We appreciate clarity, so avoid jargon and make sure your key points stand out. Remember, less is often more!
Showcase Your Skills: Don’t forget to mention your proficiency in MS Office and any administrative experience you have. We’re looking for someone who can hit the ground running, so let us know how you’ve used these skills in past roles.
Apply Through Our Website: We encourage you to submit your application through our website. It’s the best way to ensure we receive all your details correctly and gives you a chance to explore more about us while you’re at it!
How to prepare for a job interview at Scottish Prison Service
✨Know Your Role
Make sure you thoroughly understand the responsibilities of a General Administrator at HMP & YOI Stirling. Familiarise yourself with the job description, especially the mail processing and administrative tasks. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Skills
Highlight your experience in an administrative environment and your proficiency in MS Office, particularly Word and Excel. Prepare specific examples of how you've used these skills in past roles to demonstrate your capability and readiness for the job.
✨Understand the Environment
Research the unique environment of HMP & YOI Stirling. Understanding the context in which you'll be working can help you tailor your responses and show that you’re aware of the challenges and responsibilities that come with the role.
✨Prepare for Behavioural Questions
Since the selection process is based on a Behavioural Competency Framework, prepare for questions that assess your behaviours. Think of situations where you've demonstrated key competencies like teamwork, attention to detail, and problem-solving, and be ready to discuss them.
