At a Glance
- Tasks: Manage mail delivery and perform general admin duties in a secure environment.
- Company: Join the Scottish Prison Service with a focus on safety and efficiency.
- Benefits: Competitive salary, part-time hours, and valuable experience in administration.
- Other info: Opportunity for growth and learning in a supportive team.
- Why this job: Make a difference in a unique setting while developing your skills.
- Qualifications: Two National five qualifications or relevant admin experience required.
The predicted salary is between 22000 - 28000 £ per year.
Location: HMP Low Moss
Salary: £27,697 Pro Rata
Closing Date:
Hours of Work:
Job Purpose: To ensure the effective and efficient management of all mail items for the Establishment on a Saturday in line with the SPS Policy & Standard Operating Procedures. To also provide general administration duties for the Establishment.
Responsibilities:
- Deliver an effective and efficient mail delivery system in accordance to the agreed timescales and ensuring prisoner and staff requests are met.
- Provide assurance to management that all processes and systems are completed in accordance with the Prison and Young Offenders Institutions (Scotland) Rules 2011, the Management of Prisoner Correspondence policy (GMA20A/17) and appropriate Standard Operating Procedures.
- Conduct secondary assurance of all mail through x-ray machine and classify into the relevant categories while completing the relevant associated paperwork as per the Standard Operating Procedures and uploading the appropriate information to SharePoint.
- Take ownership and responsibility of your role, ensuring that you remain compliant and fully trained in all aspects of the role.
- Arrange for secondary assurance of the mail before securing and delivery to residential areas.
- Carry out any other general administration duties as directed by the Criminal Admin Manager.
Person Specification: SPS recruitment and selection practice is based on the fundamentals of our Behavioural Competency Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are twelve, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them, you will be assessed on these identified as key to role.
Qualifications Requirements: Two National five qualifications, including English and Maths/Arithmetic or relevant administrative experience within a busy office setting.
Experience Requirements:
Knowledge Skills Requirements: Competent and experienced in all aspects of administration. Competent in the use of Microsoft Packages including Excel, Word and Outlook. Experience of working with secure and confidential information.
Mail Administrator - Part Time - 5 hours, Permanent employer: Scottish Prison Service
At HMP Low Moss, we pride ourselves on being an excellent employer that values the contributions of our staff. Our part-time Mail Administrator role offers a supportive work culture, competitive salary, and opportunities for professional growth within the public sector. Working in a secure environment, you will play a vital role in ensuring effective communication while benefiting from comprehensive training and development programmes tailored to enhance your skills.
StudySmarter Expert Advice🤫
We think this is how you could land Mail Administrator - Part Time - 5 hours, Permanent
✨Tip Number 1
Get to know the company culture! Research HMP Low Moss and understand their values. This will help you tailor your approach during interviews and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Network like a pro! Connect with current or former employees on LinkedIn. They can provide insider tips about the role and the application process, which could give you an edge over other candidates.
✨Tip Number 3
Prepare for the interview by practising common questions related to mail administration and general admin duties. We recommend using the STAR method (Situation, Task, Action, Result) to structure your answers effectively.
✨Tip Number 4
Don’t forget to follow up after your interview! A simple thank-you email can leave a lasting impression and shows your enthusiasm for the position. Plus, it keeps you on their radar as they make their decision.
We think you need these skills to ace Mail Administrator - Part Time - 5 hours, Permanent
Some tips for your application 🫡
Read the Job Description Carefully:Before you start writing, make sure to read the job description thoroughly. We want to see that you understand the role and its responsibilities, so highlight your relevant experience and skills that match what they're looking for.
Tailor Your Application:Don’t just send a generic application! We recommend personalising your cover letter and CV to reflect the specific requirements of the Mail Administrator position. Use keywords from the job description to show you’re a perfect fit.
Showcase Your Skills:Make sure to emphasise your administrative skills and experience with Microsoft packages. We love seeing examples of how you've successfully managed tasks in previous roles, especially in busy environments or with confidential information.
Apply Through Our Website:Finally, don’t forget to apply through our website! It’s the best way to ensure your application gets to us directly. Plus, it makes the whole process smoother for both you and us!
How to prepare for a job interview at Scottish Prison Service
✨Know Your Mail Management
Familiarise yourself with the specific mail management processes and policies mentioned in the job description. Understanding the SPS Policy & Standard Operating Procedures will show that you’re serious about the role and ready to hit the ground running.
✨Showcase Your Admin Skills
Prepare examples of your previous administrative experience, especially in busy office settings. Be ready to discuss how you've effectively managed tasks, used Microsoft packages, and handled confidential information in the past.
✨Demonstrate Compliance Awareness
Highlight your understanding of compliance and assurance processes. Discuss any relevant experiences where you ensured adherence to policies or procedures, as this is crucial for the role of a Mail Administrator.
✨Prepare for Behavioural Questions
Since the selection process is based on behavioural competencies, think of situations where you demonstrated key behaviours like responsibility, teamwork, and attention to detail. Use the STAR method (Situation, Task, Action, Result) to structure your answers.
