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- Tasks: Support the Intelligence Management Unit with admin tasks and data input.
- Company: Join HMP Shotts, a key player in the criminal justice system.
- Benefits: Competitive salary and valuable experience in a unique environment.
- Why this job: Make a real impact while working with sensitive information in a dynamic team.
- Qualifications: Two National 5s including English and Maths or relevant experience required.
- Other info: Opportunity to work in a restricted access area with confidential information.
The predicted salary is between 27691 - 27691 £ per year.
Vacancy Type: Temporary/Fixed TermLocation: HMP ShottsPay Band: Please refer to full job description on SPS career siteSalary: £27,691 Closing Date: 2025-09-02Hours of Work: Please refer to full job description on SPS career siteJob Purpose: The post holder will ensure the effective administration of the Intelligence Management Unit. They will also be responsible for ensuring information is accurately recorded into the Prison Records System (PR2). The post holder will have daily access to sensitive information regarding prisoners in our care. Responsibilities: Provide administrative support within the Intelligence Management Unit, Data Input of minor and major assaults, intelligence reports, incidents etc Typing of various records, reports and documents including minutes of various meetings. Organise documentation required to support the Intelligence Management Unit including photocopying, scanning and production of office paperwork. Update prisoner records including Prisoner Records System (PR2), Maintain Database’s and update all relevant Intelligence databases. Provide CCTV downloads to disc for evidence / productions. Work within the HMP Shotts IMU, which has daily access to sensitive and highly confidential information. Work in a restricted access area due to the sensitive nature of the Business providing comprehensive admin support.Research and collate information to assist analysts in compilation of intelligence products and maintain up to date filing systems including electronic filing systems in line with SPS and legislative requirements. Requirement to communicate both verbally and in writing with a variety of external contacts within the criminal justice system. Person Specification SPS recruitment and selection practice is based on the fundamentals of our Behavioural Competency Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are twelve, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them , you will be assessed on these identified as key to role.Qualifications Requirements Two National 5 qualifications, including English and Maths/Arithmetic or equivalent qualifications or relevant work experience. ESSENTIAL Experience Requirements Knowledge Skills Requirements Competent and in-depth experience in all aspects of administration. ESSENTIAL Competent and experience of a high level in using software such as Microsoft Office Packages (Excel, Word, Outlook, Teams and PowerPoint presentation). ESSENTIAL Experience of working in an Intelligence or confidential environment. DESIRABLE Selection Methods Please refer to full job description on SPS career site
Intelligence Administrator, Temporary/Fixed Term employer: Scottish Prison Service
Contact Detail:
Scottish Prison Service Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Intelligence Administrator, Temporary/Fixed Term
✨Tip Number 1
Familiarise yourself with the Prison Records System (PR2) and other relevant databases. Understanding how these systems work will give you a significant advantage during the interview process, as you'll be able to demonstrate your readiness to handle sensitive information.
✨Tip Number 2
Brush up on your administrative skills, particularly in data input and document management. Being able to showcase your proficiency in Microsoft Office, especially Excel and Word, will help you stand out as a candidate who can efficiently manage the tasks required in this role.
✨Tip Number 3
Prepare for questions related to confidentiality and handling sensitive information. Given the nature of the role, being able to articulate your understanding of privacy and security protocols will show that you are serious about maintaining the integrity of the information you'll be working with.
✨Tip Number 4
Research the specific behaviours outlined in the SPS Behavioural Competency Framework. Tailoring your responses to reflect these competencies during the interview will demonstrate that you are not only aware of the expectations but also ready to meet them.
We think you need these skills to ace Intelligence Administrator, Temporary/Fixed Term
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the responsibilities and requirements of the Intelligence Administrator position. This will help you tailor your application to highlight relevant skills and experiences.
Highlight Relevant Experience: In your CV and cover letter, emphasise any previous administrative roles or experience in handling sensitive information. Mention specific software skills, particularly with Microsoft Office, as these are essential for the role.
Demonstrate Competency: Use examples from your past work to demonstrate your competency in administration and your ability to work in a confidential environment. Be sure to align your experiences with the key behaviours outlined in the job specification.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A well-presented application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Scottish Prison Service
✨Know Your Role
Make sure you thoroughly understand the responsibilities of the Intelligence Administrator position. Familiarise yourself with the tasks mentioned in the job description, such as data input and maintaining databases, so you can confidently discuss how your skills align with these requirements.
✨Highlight Relevant Experience
Prepare to share specific examples from your past work that demonstrate your administrative skills and experience in handling sensitive information. This could include any previous roles where you managed confidential data or worked in a similar environment.
✨Showcase Your Software Skills
Since proficiency in Microsoft Office is essential for this role, be ready to discuss your experience with Excel, Word, Outlook, and other relevant software. You might even want to mention any specific projects where you used these tools effectively.
✨Communicate Clearly
Given the need to communicate with various external contacts, practice articulating your thoughts clearly and concisely. Prepare for potential questions about how you would handle communication in a sensitive environment, ensuring you convey professionalism and discretion.