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- Tasks: You'll manage prisoner records and support case management for individuals in our care.
- Company: Join the Scottish Prison Service, dedicated to rehabilitation and public safety.
- Benefits: Enjoy a stable permanent position with competitive salary and opportunities for growth.
- Why this job: Make a real impact by helping manage prisoner progression and ensuring compliance with regulations.
- Qualifications: Must have 2 National 5’s or equivalent, including English and Math, or relevant experience.
- Other info: Experience with Microsoft Office and handling confidential data is essential.
The predicted salary is between 21500 - 30000 £ per year.
Vacancy Type: PermanentLocation: HMP DumfriesPay Band: Please refer to full job description on SPS career siteSalary: £26,567 Closing Date: 2025-02-07Hours of Work: Please refer to full job description on SPS career siteJob Purpose:The post holder will compile and collate detailed information on all convicted prisoners using Prisoner Records System (PR2) and paper-based files, to support the Case Management of Individuals in our care and to enable SPS Managers to make decisions on individual prisoner’s eligibility for progression or release on the Home Detention Curfew Scheme.Responsibilities:
The collation and analysis of related statistics and subsequent generation of management reports.
Maintenance of effective and efficient electronic and paper-based filing and data recording systems, including Prisoner Records, ensuring compliance with Data Protection Legislation, Information Security and SPS Guidelines.
Respond to and follow up general enquiries sensitively, timeously and professionally.
Managing prisoner complaints, data requests and appeals appropriately using relevant policies and procedures.
Provision of an effective and efficient general administration service, ensuring electronic and paper-based communications and documentation are actioned appropriately, recorded and, where necessary, passed to the relevant third party for ongoing action.
Person SpecificationSPS recruitment and selection practice is based on the fundamentals of our Behavioural Competency Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are twelve, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them , you will be assessed on these identified as key to role.Qualifications Requirements
A minimum of 2 National 5’s, or equivalent, including English and Mathematics or Arithmetic or relevant administration experience.
Experience RequirementsKnowledge Skills Requirements
Competent and experienced in all aspects of administration including minute taking. – Essential
Competent in the use of Microsoft Office Packages including Excel, Word, Outlook etc. – Essential
Experience of working with, or ability to handle personal and confidential data. – EssentialSelection Methods Please refer to full job description on SPS career site
HDC Administrator, Permanent employer: Scottish Prison Service
Contact Detail:
Scottish Prison Service Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land HDC Administrator, Permanent
✨Tip Number 1
Familiarize yourself with the Prisoner Records System (PR2) and other relevant data management tools. Understanding how these systems work will give you a significant advantage during the interview process.
✨Tip Number 2
Brush up on your knowledge of Data Protection Legislation and Information Security. Being able to discuss these topics confidently will demonstrate your commitment to handling sensitive information responsibly.
✨Tip Number 3
Practice your minute-taking skills, as this is essential for the role. You might want to simulate taking minutes during meetings or discussions to improve your efficiency and accuracy.
✨Tip Number 4
Prepare to showcase your experience in managing complaints and data requests. Think of examples from your past roles where you handled similar situations effectively, as this will highlight your problem-solving abilities.
We think you need these skills to ace HDC Administrator, Permanent
Some tips for your application 🫡
Understand the Role: Make sure to thoroughly read the job description for the HDC Administrator position. Understand the responsibilities and qualifications required, as this will help you tailor your application effectively.
Highlight Relevant Experience: In your CV and cover letter, emphasize your experience in administration, particularly any roles that involved handling confidential data or using Microsoft Office packages. Provide specific examples of your competencies in these areas.
Demonstrate Your Skills: Showcase your skills in minute taking and data management. If you have experience with similar systems or processes, mention them to illustrate your capability to handle the responsibilities outlined in the job description.
Follow Application Instructions: Ensure that you follow all application instructions provided on the SPS career site. This includes submitting all required documents and adhering to any specified formats or guidelines.
How to prepare for a job interview at Scottish Prison Service
✨Understand the Role
Make sure you thoroughly understand the responsibilities of the HDC Administrator position. Familiarize yourself with the Prisoner Records System (PR2) and the importance of data protection legislation, as these will likely be key discussion points during your interview.
✨Showcase Your Administration Skills
Prepare to discuss your experience in administration, particularly in minute taking and managing confidential data. Be ready to provide examples of how you've maintained effective filing systems and handled sensitive information in previous roles.
✨Demonstrate Competence in Microsoft Office
Since proficiency in Microsoft Office is essential, brush up on your skills in Excel, Word, and Outlook. You might be asked to demonstrate your ability to generate reports or manage data, so having practical examples ready can set you apart.
✨Familiarize Yourself with SPS Values
Research the Scottish Prison Service's values and behavioral competency framework. Understanding their core principles will help you align your answers with what they are looking for in a candidate, showing that you are a good fit for their team.
