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- Tasks: Provide essential administrative support and manage communication within HMP Barlinnie.
- Company: Join a dedicated team at HMP Barlinnie, making a difference in the community.
- Benefits: Competitive salary of £27,736 with opportunities for professional growth.
- Why this job: Be part of a vital role that supports the smooth operation of the establishment.
- Qualifications: Minimum of two National 5 qualifications or relevant administrative experience required.
- Other info: Dynamic work environment with a focus on teamwork and effective service delivery.
The predicted salary is between 27736 - 30900 £ per year.
Location: HMP Barlinnie
Salary: £27,736
Closing Date: Please refer to full job description on SPS career site
Hours of Work: Please refer to full job description on SPS career site
Job Purpose: To provide general administrative services within HMP Barlinnie. The post holder will be responsible for a variety of tasks including but not limited to dealing with internal and external telephone enquiries, answering and responding to emails, filing and data input, and any other general office duties deemed necessary to the role.
Responsibilities:
- Provide professional and confidential administrative support within the department, responding to departmental queries/requests for information and carry out ad-hoc duties as directed by management.
- Maintain accurate computerised records/databases and reporting on this information as required.
- Maintain the secure management of paper and electronic files held within the establishment, ensuring a filing system of all records is kept in line with the SPS Document Retention policy.
- Diary management, meeting room bookings and attending meetings to record and produce an accurate minute where required.
- Produce various written correspondence to internal and external agencies.
- To support and provide administrative cover, commensurate with role and level within the organisation, deemed necessary to ensure the continuation of an effective and efficient service.
Person Specification:
SPS recruitment and selection practice is based on the fundamentals of our Behavioural Competency Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are twelve, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them, you will be assessed on these identified as key to role.
Qualifications Requirements:
- Minimum of two National 5 (or equivalent) qualifications or higher, including English and Mathematics or relevant administrative experience gained in a similar role and/or environment.
Experience Requirements:
Knowledge Skills Requirements:
- Strong communication and inter-personal skills with well-developed verbal and written ability. ESSENTIAL
- Ability to prioritise workload to effectively meet strict departmental and organisational deadlines ESSENTIAL
- Competent and experienced in all aspects of administration and Microsoft Office packages (Excel, Word and Outlook) ESSENTIAL
- Experience of recording and producing accurate minutes of meetings DESIRABLE
Selection Methods: Please refer to full job description on SPS career site
Contact Detail:
Scottish Prison Service Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land General Administrator, Permanent
✨Tip Number 1
Network like a pro! Reach out to people in your field, especially those who work at HMP Barlinnie or similar organisations. A friendly chat can sometimes lead to opportunities that aren’t even advertised.
✨Tip Number 2
Prepare for the interview by practising common questions and scenarios related to administrative roles. We recommend role-playing with a friend to boost your confidence and get comfortable with your responses.
✨Tip Number 3
Showcase your skills! Bring examples of your previous work or projects that highlight your administrative abilities. This could be anything from reports you’ve created to systems you’ve improved.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace General Administrator, Permanent
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your application to highlight how your skills and experiences align with the role of General Administrator. We want to see how you can bring value to HMP Barlinnie, so don’t hold back on showcasing your relevant experience!
Show Off Your Communication Skills: Since strong communication is key for this role, ensure your written application reflects that. Use clear and concise language, and don’t forget to proofread for any typos or errors. We’re looking for someone who can communicate effectively both in writing and verbally!
Highlight Your Organisational Skills: As a General Administrator, you'll need to juggle various tasks. In your application, give examples of how you've successfully managed multiple responsibilities in the past. We love to see candidates who can prioritise and stay organised under pressure!
Apply Through Our Website: We encourage you to submit your application through our website for a smoother process. It’s super easy, and it ensures your application gets to the right place. Plus, you’ll find all the details you need about the role there!
How to prepare for a job interview at Scottish Prison Service
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities and required skills, especially around administrative tasks and communication. This will help you tailor your answers to show how your experience aligns with what they’re looking for.
✨Showcase Your Communication Skills
Since strong communication is essential for this role, prepare examples that highlight your verbal and written abilities. Think of times when you successfully handled inquiries or produced accurate minutes from meetings. Practising these examples will help you articulate your skills confidently during the interview.
✨Demonstrate Organisational Skills
Be ready to discuss how you prioritise your workload and manage deadlines. You might want to share specific strategies or tools you use to stay organised, especially in a busy environment. This will show that you can handle the demands of the role effectively.
✨Prepare Questions to Ask
Interviews are a two-way street, so think of insightful questions to ask about the team dynamics, the challenges faced in the role, or the company culture. This not only shows your interest but also helps you gauge if the position is the right fit for you.