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- Tasks: Join our Finance & Administration team to manage incoming and outgoing mail.
- Company: HMP & YOI Stirling, a secure and supportive environment.
- Benefits: Competitive salary, flexible hours, and a chance to make a difference.
- Why this job: Be part of a vital team ensuring smooth communication within the establishment.
- Qualifications: Minimum of Two National 5 qualifications or relevant experience.
- Other info: Great opportunity for career growth in a unique setting.
The predicted salary is between 22000 - 33000 £ per year.
Location: HMP & YOI Stirling
Salary: 27,697 pro rata
Closing Date: Please refer to full job description on SPS career site
Hours of Work: Mon 5.5hrs / Tues 6hrs / Wed 6 hrs / Thu 7hrs / Fri 6.5hrs / Sat 4hrs. The post-holders will rotate through Mon to Wed and Thurs to Sat on alternate weeks.
Job Purpose: The job holder will be part of the Finance & Administration team at HMP & YOI Stirling. The post holder will be responsible for processing the incoming and outgoing mail at the Establishment. This includes Royal Mail deliveries, internal mail and email-a-prisoner correspondence. The job holder will secondary scan mail through the X-Ray machine, sort and distribute, ensuring that SPS policies are adhered to at all times.
Responsibilities:
- To attend the Front of House area in order to collect all mail delivered to the establishment and transport to the designated secure area.
- Correctly count, identify and sort all mail into relevant categories, i.e. confidential, general and damaged.
- Count and confirm Royal Mail Special and Recorded Delivery mail.
- Complete relevant inventory sheets and maintain accurate records for all incoming and outgoing mail processes as per standard operating procedures.
- Conduct secondary assurance screening of all mail through x-ray machine.
- Distribute correspondence to all areas of the establishment.
- Assist with other areas of admin i.e. minutes of meetings / HDC and any other duties, commensurate with grade.
Person Specification: SPS recruitment and selection practice is based on the fundamentals of our Behavioural Competency Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are twelve, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them, you will be assessed on these identified as key to role.
Qualifications Requirements: Minimum of Two National 5 (or equivalent) qualifications (including English & Mathematics) or relevant experience gained in a similar role and/or environment.
Experience Requirements: Knowledge Skills Requirements Experience of working in an administrative environment.
Competent in MS Office packages, including Microsoft Word and Excel.
General Administrator (Mail) Part Time x2, Permanent employer: Scottish Prison Service
Contact Detail:
Scottish Prison Service Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land General Administrator (Mail) Part Time x2, Permanent
✨Tip Number 1
Network like a pro! Reach out to people in your field, especially those who work at HMP & YOI Stirling or similar establishments. A friendly chat can sometimes lead to insider info about job openings or even a referral.
✨Tip Number 2
Prepare for the interview by practising common questions related to administration roles. Think about how your experience aligns with the responsibilities of processing mail and maintaining records. We want you to shine!
✨Tip Number 3
Showcase your skills! If you have experience with MS Office, be ready to discuss specific examples of how you've used it in past roles. We love seeing candidates who can demonstrate their competencies.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, you’ll find all the details you need about the role and the application process right there.
We think you need these skills to ace General Administrator (Mail) Part Time x2, Permanent
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the General Administrator role. Highlight any relevant experience in administration and your skills with MS Office. We want to see how you fit into our team!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're interested in the role and how your background makes you a great fit. Keep it friendly and professional, just like us at StudySmarter.
Show Off Your Skills: Don’t forget to mention your experience with mail processing and any administrative tasks you've handled before. We love seeing candidates who can demonstrate their skills clearly and confidently.
Apply Through Our Website: We encourage you to apply through our website for a smooth application process. It’s the best way to ensure your application gets to us directly and is considered promptly!
How to prepare for a job interview at Scottish Prison Service
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the job description. Familiarise yourself with the responsibilities of processing mail and adhering to SPS policies. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Admin Skills
Be prepared to discuss your experience in an administrative environment. Highlight your proficiency in MS Office, especially Word and Excel, as these are essential for the role. Bring examples of how you've used these skills in past jobs to demonstrate your capability.
✨Demonstrate Attention to Detail
Since the role involves sorting and distributing mail accurately, be ready to talk about how you ensure accuracy in your work. You might want to share a specific instance where your attention to detail made a difference in your previous roles.
✨Prepare for Behavioural Questions
The interview will likely include behavioural questions based on the SPS Behavioural Competency Framework. Think of examples from your past experiences that showcase the key behaviours relevant to the role, such as teamwork, communication, and problem-solving.
