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- Tasks: Provide essential administrative support and manage communication within HMP Barlinnie.
- Company: Join a vital team in a secure and impactful environment.
- Benefits: Gain valuable experience, develop skills, and contribute to a meaningful cause.
- Why this job: Make a difference while honing your administrative skills in a supportive setting.
- Qualifications: Minimum two National 5 qualifications or relevant admin experience required.
- Other info: Dynamic role with opportunities for personal and professional growth.
The predicted salary is between 30000 - 42000 £ per year.
To provide general administrative services within HMP Barlinnie. The post holder will be responsible for a variety of tasks including but not limited to dealing with internal and external telephone enquiries, answering and responding to emails, filing and data input, and any other general office duties deemed necessary to the role.
Responsibilities
- Provide professional and confidential administrative support within the department, responding to departmental queries/requests for information and carry out ad-hoc duties as directed by management.
- Maintain accurate computerised records/databases and reporting on this information as required.
- Maintain the secure management of paper and electronic files held within the establishment, ensuring a filing system of all records is kept in line with the SPS Document Retention policy.
- Diary management, meeting room bookings and attending meetings to record and produce an accurate minute where required.
- Produce various written correspondence to internal and external agencies.
- To support and provide administrative cover, commensurate with role and level within the organisation, deemed necessary to ensure the continuation of an effective and efficient service.
Person Specification
- Qualification Requirements: Minimum of two National 5 (or equivalent) qualifications or higher, including English and Mathematics or relevant administrative experience gained in a similar role and/or environment.
- Knowledge, Skills and Experience Requirements:
- Strong communication and inter-personal skills with well-developed verbal and written ability. ESSENTIAL
- Ability to prioritise workload to effectively meet strict departmental and organisational deadlines ESSENTIAL
- Competent and experienced in all aspects of administration and Microsoft Office packages (Excel, Word and Outlook) ESSENTIAL
- Experience of recording and producing accurate minutes of meetings.
General Administrator employer: Scottish Prison Service
Contact Detail:
Scottish Prison Service Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land General Administrator
✨Tip Number 1
Get your networking game on! Reach out to people in the industry, especially those who work at HMP Barlinnie or similar places. A friendly chat can sometimes lead to insider info about job openings or even a referral.
✨Tip Number 2
Practice makes perfect! Before any interviews, do some mock sessions with friends or family. Focus on common questions related to administrative roles and how you can showcase your skills in communication and organisation.
✨Tip Number 3
Show off your tech skills! Make sure you're comfortable with Microsoft Office, especially Excel and Word. You might even want to prepare a quick demo of your abilities if the opportunity arises during an interview.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining the team at HMP Barlinnie.
We think you need these skills to ace General Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your relevant experience and skills that match the job description. We want to see how your background fits with the role of General Administrator, so don’t be shy about showcasing your administrative prowess!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the position. We love seeing enthusiasm and a clear understanding of what the role entails, so let your personality come through.
Be Clear and Concise: When filling out your application, keep your language straightforward and to the point. We appreciate clarity, especially in administrative roles where communication is key. Avoid jargon and make sure your points are easy to understand.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us without any hiccups. Plus, you’ll find all the info you need about the role right there!
How to prepare for a job interview at Scottish Prison Service
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a General Administrator. Familiarise yourself with tasks like managing telephone enquiries, handling emails, and maintaining records. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Show Off Your Communication Skills
Since strong communication is key for this role, prepare examples of how you've effectively communicated in previous jobs. Think about times when you dealt with queries or produced written correspondence. Practising these examples will help you articulate your skills during the interview.
✨Demonstrate Your Organisational Skills
Be ready to discuss how you prioritise your workload and manage deadlines. You might want to share specific strategies or tools you use to stay organised, especially when it comes to diary management and meeting room bookings. This will highlight your ability to handle the demands of the role.
✨Prepare for Practical Scenarios
Expect to be asked about how you would handle certain situations, like dealing with a difficult enquiry or producing accurate minutes from a meeting. Think through these scenarios beforehand so you can respond confidently and show that you can think on your feet.
