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- Tasks: Join our Court Team as a General Administrator, handling prisoner admissions and data management.
- Company: Be part of HMP & YOI Grampian, a key player in the justice system.
- Benefits: Enjoy a competitive salary and the chance to make a real impact.
- Why this job: This role offers a unique opportunity to contribute to justice while developing essential administrative skills.
- Qualifications: You need at least two National 5 qualifications, including English and Maths, or relevant experience.
- Other info: Training provided for warrant interpretation; perfect for detail-oriented multitaskers!
The predicted salary is between 26567 - 26567 £ per year.
Vacancy Type: PermanentLocation: HMP & YOI GrampianPay Band: Please refer to full job description on SPS career siteSalary: £26,567 Closing Date: 2025-01-06Hours of Work: Please refer to full job description on SPS career siteJob Purpose:The post holder will be responsible for the administrative duties for the Court Team within HMP & YOI Grampian, working in the Finance & Administration Department.Responsibilities:Ensure the effective administration of the prisoner Admissions, Transfers, Liberations and Foreign Nationals, of which you will have the responsibility to ensure that accurate information is processed timeously and securely, in accordance with legislative requirements and SPS procedure.Provide accurate recording of all prisoner transactions and data, inputting on the Prisoner Record System (PR2) ensuring all records take account of changing prisoner circumstances and are compliant with SPS Policies and Audit Processes.Verify relevant data held on Prisoner Record System (PR2) and communication information both internally and externally. Also responding to written enquiries within appropriate timescales, standards and in accordance with the Date Protection Act, including the collation of Subject Access Requests (SARs).Accurately interpret warrants and accompanying documents via paper and SPS Prisoner Record System (PR2) This will be done after undertaking and successfully passing training in the Warrant Sentence Calculation Course. This will enable assistance when carrying out the initial check of warrants produced by the Courts, and that this has been done in accordance with legislative requirements and SPS procedures. To multi-task and provide a supporting role throughout the establishment to ensure that deadlines are met. This will include carrying out any tasks as directed by your Line Manager, which will include covering and ‘acting up’ in other duties, such as Parole and Court Desk. Person SpecificationSPS recruitment and selection practice is based on the fundamentals of our Behavioural Competency Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are twelve, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them , you will be assessed on these identified as key to role.Qualifications RequirementsMinimum of two National 5 (or equivalent) qualifications, including English and Mathematics or relevant experience gained in a similar role and/or environment. EssentialExperience RequirementsKnowledge Skills RequirementsExperience of good communication skills evidencing what type and how used. EssentialExperience of attention to detail whilst working to deadlines, outlining examples. EssentialExperience of good numeracy skills evidencing what type and how used. EssentialEvidence your knowledge and understanding of the Data Protection Act (GDPR). EssentialSelection Methods Please refer to full job description on SPS career site
Court Team General Administrator - HMP YOI Grampian, Permanent employer: Scottish Prison Service
Contact Detail:
Scottish Prison Service Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Court Team General Administrator - HMP YOI Grampian, Permanent
✨Tip Number 1
Familiarize yourself with the Prisoner Record System (PR2) and its functionalities. Understanding how to navigate this system will not only help you during the application process but also demonstrate your proactive approach to learning essential tools for the role.
✨Tip Number 2
Brush up on your knowledge of the Data Protection Act (GDPR). Being well-versed in data protection regulations is crucial for this position, and showcasing your understanding can set you apart from other candidates.
✨Tip Number 3
Highlight any previous experience you have in administrative roles, especially those involving attention to detail and working under deadlines. Be ready to discuss specific examples that demonstrate your skills in these areas during the interview.
✨Tip Number 4
Prepare to discuss your communication skills and provide examples of how you've effectively communicated in past roles. This position requires good communication both internally and externally, so being able to articulate your experiences will be beneficial.
We think you need these skills to ace Court Team General Administrator - HMP YOI Grampian, Permanent
Some tips for your application 🫡
Understand the Role: Make sure to thoroughly read the job description for the Court Team General Administrator position. Understand the responsibilities and qualifications required, as this will help you tailor your application effectively.
Highlight Relevant Experience: In your CV and cover letter, emphasize any previous administrative experience, particularly in environments similar to HMP & YOI Grampian. Provide specific examples that demonstrate your attention to detail, communication skills, and ability to work under deadlines.
Demonstrate Knowledge of Data Protection: Since knowledge of the Data Protection Act (GDPR) is essential for this role, make sure to include any relevant experience or training you have in this area. This could be through previous roles or specific courses you've completed.
Tailor Your Application: Customize your application documents to reflect the competencies outlined in the job description. Use keywords from the listing to show that you meet the specific requirements and understand the expectations of the role.
How to prepare for a job interview at Scottish Prison Service
✨Understand the Role
Make sure you thoroughly understand the responsibilities of the Court Team General Administrator position. Familiarize yourself with the specific tasks mentioned in the job description, such as managing prisoner admissions and transfers, to demonstrate your knowledge during the interview.
✨Showcase Your Communication Skills
Since good communication is essential for this role, prepare examples from your past experiences where you effectively communicated complex information. Be ready to discuss how you handle written inquiries and ensure compliance with data protection regulations.
✨Demonstrate Attention to Detail
Prepare to discuss situations where your attention to detail made a significant impact. Highlight any experiences where you successfully managed data entry or record-keeping tasks, especially under tight deadlines, to show that you can maintain accuracy in your work.
✨Familiarize Yourself with Relevant Legislation
Brush up on the Data Protection Act (GDPR) and any other relevant legislation that pertains to the role. Being able to discuss these laws and how they apply to the responsibilities of the position will show your preparedness and understanding of the legal framework you'll be working within.
