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- Tasks: Provide admin support in case management and liaise with partner agencies.
- Company: Join the Scottish Prison Service at HMP Perth.
- Benefits: Competitive salary of £27,697 and opportunities for personal development.
- Why this job: Make a difference in the criminal justice system while developing your skills.
- Qualifications: Minimum 2 Standard Grades including English and Maths or relevant experience.
- Other info: Dynamic team environment with a focus on effective service delivery.
The predicted salary is between 27697 - 27697 £ per year.
Location: HMP Perth
Salary: £27,697
Closing Date: Please refer to full job description on SPS career site
Hours of Work: Please refer to full job description on SPS career site
Job Purpose: The post holder will provide administrative support within the case management team at HMP Perth. They will be primarily responsible for a role within case management. Working within a small team they will update Prisoner Records and liaise with partner agencies within Criminal justice. They will schedule meetings relating to case management and will be required to attend those meetings to record the outcomes as well as database management.
Responsibilities:
- Provide administrative support in the assessment, recording and distribution of the Integrated Case Management (ICM), Home Detention Curfew (HDC), Risk Management Team (RMT) process in accordance with SPS guidelines and Data Protection Legislation.
- Liaise with internal and external partners to ensure effective service delivery.
- Maintenance of effective and efficient electronic and paper-based filing and data recording systems, including Prisoner Records ensuring compliance with Data Protection Legislation and SPS guidelines.
- Contribute to the development of an effective case management processes through participation in functional and departmental forward planning activities.
- Seek and continuously develop personal knowledge and understanding of case management related issues policies and legislation.
- The collation and analysis of related statistics and the subsequent generation of management reports.
- Other duties, commensurate with role and level within the organisation, deemed necessary to ensure the continuation of an effective and efficient service.
Person Specification: SPS recruitment and selection practice is based on the fundamentals of our Behavioural Competency Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are twelve, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them, you will be assessed on these identified as key to role.
Qualifications Requirements: A minimum of 2 Standard Grades, or equivalent, including English and Mathematics, at Grade C or above, or relevant experience.
Experience Requirements: Knowledge Skills Requirements: Knowledge and experience of taking accurate minutes and issuing within agreed deadlines. Ability to effectively prioritise workloads and manage multiple work streams, ensuring deadlines are met. Ability to use Information and Communication Technologies as effective business tools. Competent and experienced in all aspects of administration in Microsoft office.
Selection Methods: Please refer to full job description on SPS career site.
Case Management Admin Assistant, Permanent employer: Scottish Prison Service
Contact Detail:
Scottish Prison Service Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Case Management Admin Assistant, Permanent
✨Tip Number 1
Network like a pro! Reach out to people in the criminal justice field, especially those who work at HMP Perth or similar institutions. A friendly chat can open doors and give you insights that might just help you stand out.
✨Tip Number 2
Prepare for the interview by brushing up on your knowledge of case management processes and relevant legislation. We want you to be able to discuss how you can contribute to the team effectively, so do your homework!
✨Tip Number 3
Practice your minute-taking skills! Since this role involves recording meeting outcomes, being able to take clear and concise notes will be a huge plus. Try simulating meetings with friends or family to get the hang of it.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Case Management Admin Assistant, Permanent
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your application to highlight how your skills and experiences align with the role of Case Management Admin Assistant. We want to see how you can contribute to our team at HMP Perth!
Show Off Your Admin Skills: Since this role is all about providing administrative support, don’t forget to showcase your experience with minute-taking, data management, and using Microsoft Office. We love seeing candidates who are organised and tech-savvy!
Be Clear and Concise: When writing your application, keep it straightforward and to the point. We appreciate clarity, so make sure your key points stand out. Remember, less is often more!
Apply Through Our Website: We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Don’t miss out on this opportunity!
How to prepare for a job interview at Scottish Prison Service
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Case Management Admin Assistant. Familiarise yourself with terms like Integrated Case Management and Home Detention Curfew. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Administrative Skills
Be prepared to discuss your experience with administrative tasks, especially in relation to data management and minute-taking. Bring examples of how you've effectively prioritised workloads and met deadlines in previous roles. This will demonstrate your ability to handle the demands of the job.
✨Familiarise Yourself with Data Protection Legislation
Since the role involves handling sensitive information, it's crucial to have a basic understanding of Data Protection Legislation. Brush up on key principles and be ready to discuss how you would ensure compliance in your work. This shows that you take confidentiality seriously.
✨Prepare Questions for Your Interviewers
Interviews are a two-way street, so think of insightful questions to ask about the case management team and their processes. This not only shows your enthusiasm but also helps you gauge if the role is the right fit for you. Plus, it gives you a chance to engage with your interviewers!
