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- Tasks: Process incoming and outgoing mail, ensuring compliance with SPS policies.
- Company: Join the Finance & Administration team at HMP & YOI Stirling.
- Benefits: Part-time hours with a structured schedule and valuable experience.
- Why this job: Make a difference in a unique environment while developing your admin skills.
- Qualifications: Minimum of Two National 5 qualifications or relevant experience required.
- Other info: Dynamic role with opportunities to assist in various administrative tasks.
The predicted salary is between 10 - 13 £ per hour.
The job holder will be part of the Finance & Administration team at HMP & YOI Stirling. The post holder will be responsible for processing the incoming and outgoing mail at the Establishment. This includes Royal Mail deliveries, internal mail and email-a-prisoner correspondence. The job holder will secondary scan mail through the X-Ray machine, sort and distribute, ensuring that SPS policies are adhered to at all times.
Hours of work: Mon 5.5hrs / Tues 6hrs / Wed 6hrs / Thu 7hrs / Fri 6.5hrs / Sat 4hrs. The post-holders will rotate through Mon to Wed and Thurs to Sat on alternate weeks.
Responsibilities:- To attend the Front of House area in order to collect all mail delivered to the establishment and transport to the designated secure area.
- Correctly count, identify and sort all mail into relevant categories, i.e. confidential, general and damaged.
- Count and confirm Royal Mail Special and Recorded Delivery mail.
- Complete relevant inventory sheets and maintain accurate records for all incoming and outgoing mail processes as per standard operating procedures.
- Conduct secondary assurance screening of all mail through x-ray machine.
- Distribute correspondence to all areas of the establishment.
- Assist with other areas of admin (e.g., minutes of meetings / HDC) and any other duties, commensurate with grade.
- Minimum of Two National 5 (or equivalent) qualifications (including English & Mathematics) or relevant experience gained in a similar role and/or environment.
- Experience of working in an administrative environment.
- Competent in MS Office packages, including Microsoft Word and Excel.
General Administrator (Mail) Part Time x2 in Bridge of Allan employer: Scottish Prison Service
Contact Detail:
Scottish Prison Service Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land General Administrator (Mail) Part Time x2 in Bridge of Allan
✨Tip Number 1
Network like a pro! Reach out to people in your field, especially those who work at HMP & YOI Stirling. A friendly chat can sometimes lead to insider info about job openings or even a referral.
✨Tip Number 2
Prepare for the interview by practising common questions related to administration roles. We suggest role-playing with a friend to get comfortable with your answers and showcase your skills effectively.
✨Tip Number 3
Show off your tech skills! Familiarise yourself with MS Office, especially Word and Excel, as these are crucial for the General Administrator role. Maybe even create a quick project to demonstrate your abilities.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace General Administrator (Mail) Part Time x2 in Bridge of Allan
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that match the job description. We want to see how your background fits with the role of General Administrator, so don’t be shy about showcasing your admin experience!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re interested in the position and how your skills can benefit our team at HMP & YOI Stirling. Keep it concise but engaging – we love a good story!
Show Off Your Skills: Mention your proficiency in MS Office and any other relevant tools. If you’ve got experience with mail processing or working in a similar environment, let us know! We’re looking for candidates who can hit the ground running.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen to join our team!
How to prepare for a job interview at Scottish Prison Service
✨Know Your Role Inside Out
Make sure you thoroughly understand the responsibilities of a General Administrator at HMP & YOI Stirling. Familiarise yourself with the mail processing procedures, including how to sort and distribute mail, and the importance of adhering to SPS policies.
✨Show Off Your Admin Skills
Be ready to discuss your experience in an administrative environment. Highlight your proficiency in MS Office, especially Word and Excel, and be prepared to give examples of how you've used these skills in previous roles.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities. Think about scenarios where you had to manage confidential information or deal with damaged mail, and be ready to explain how you handled those situations.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions prepared. This could be about the team dynamics, the training process, or how success is measured in this role. It shows your genuine interest in the position and the establishment.
