INTERNAL AND POOL CANDIDATES ONLY - Travel and Expenses Officers in Edinburgh

Internal and Pool Candidates Only – 2 Permanent roles and 1 Fixed Term Appointment to December 2027 as a Travel and Expenses Officer in the Travel and Expenses Office working Full Time - 35 hours each role

This role is open to internal candidates and those who are currently in our Grade 2 Administration Pool. We are no longer accepting external applications for our Administration Pool at this time. Please visit Careers to view our latest vacancies.

For Scottish Parliament staff, further information on how to join the pool is available on our Admin Resourcing Pool guidance.

Working pattern: These are full-time posts working 35 hours. We’re committed to supporting staff to achieve a healthy work-life balance and are happy to talk about flexible working. This is a hybrid role, working from Holyrood 2 days a week on sitting weeks, and from home otherwise.

About the role

This is an excellent opportunity to join the Travel and Expenses Office as a Travel and Expenses Officer. To see where the office sits within the organisation, you can view our organisation charthere.

The Travel and Expenses Office is responsible for the day-to-day administration of the Reimbursement of Members’ Expenses Scheme on behalf of the SPCB, providing advice and guidance on the Scheme and maintaining the transparency and principles of the Scheme. As an office, we provide a range of services to support and guide Members, their staff and SPS staff in relation to the administration, processing and publication of travel and expenses.

The Travel and Expenses office is made up of around 16 staff.

As a Travel and Expenses Officer, you’ll be part of a small team providing a range of flexible administrative support to deliver effective, efficient services to Members, their staff and parliament staff. Your role supports office services enabling effective management of work peaks, and the delivery of office enquiries and travel desk services.

You’ll advise and support Members and their staff in relation to the Members’ Expenses Scheme, enabling effective, efficient, and accurate processing of travel and expenses claims, invoices, credit cards and other payments as well as processing travel booking requests.

You’ll liaise with parliamentary colleagues and external suppliers daily to enable the effective delivery of services.

You’ll support Members, their staff and parliament staff in using the travel and expenses system and be a key part of supporting maintenance of the system and delivering a range of training solutions to suit user needs which enable effective and confident use.

You’ll encourage a culture where your team members are empowered to deliver high-quality work which enhances the reputation of the Parliament. You’ll also champion collaborative working with colleagues across the parliamentary service, promoting positive and open communication, as well as our commitment to diversity and inclusion.

We are a values-based organisation. Our values are a central part of our working culture and our people management processes. We use these to recruit, manage and develop our staff. For more information on our values and behaviours framework, please visit our values pages in our Employee Handbook.

About you

The ideal candidate will:

• demonstrate a high level of personal credibility and integrity, with strong attention to detail and accuracy.

• have excellent communication skills, with the ability to develop and maintain positive working relationships with colleagues and others.

• demonstrate good Parliamentary awareness, maintaining confidentiality and impartiality, and have a willingness to acquire new knowledge and skills.

• work flexibly under pressure, re-prioritising work to take account of tight deadlines using excellent organisation and time management skills.

• champion collaborative working with colleagues across the parliamentary service, promoting positive and open communication, as well as our commitment to diversity and inclusion.

• have a proven track record of working inclusively with a diverse range of people and groups.

For further information about the role, please see the attached job description. You can also contact the Chair of the Panel: Peter.Walker@parliament.scot

How to apply

Stage 1

Please apply before 12 noon on Wednesday 18 November

To find out how to apply and for further information about our recruitment process, please see our recruitment process pages on the website.

Forinternal (non-pool) candidates, you should apply using ESS (employee self-service) in iTrent by navigating to the current vacancies tab on your home screen. When applying, please use your Parliament email address in order to be identified as an internal candidate.

For pool candidates, please submit your note of interest by the closing date above to careers@parliament.scot. If you’re interested, we will share your (previously submitted) values-based statement with the Hiring Managers. If you would like to submit an updated statement, please apply for this vacancy submitting your updated statement. Information on applying for vacancies is available on our recruitment process pages on the website.

Please note that only your statement will be submitted to Hiring Managers, without any personal details. Hiring managers will then select candidates for further assessment or interview based on their statement which addresses the values within the job description.

Stage 2

If your application is successful, you’ll be invited to attend an interview. Interviews will be held on week commencing 7 December 2026, although this is subject to change.

Offers will be awarded based on merit with permanent posts first and then the temporary post. For this role, the following weighting is used to come to a final score on which offers will be based. Application 20%, Interview 80%.

To find out more about our recruitment process and what happens after your application, please see our recruitment process pages on the website.

Colleagues whose fixed-term contracts are nearing their end date should contact PeopleServices@parliament.scot if they are having issues applying for any of our internal roles.

If you hold an adjustment passport, we encourage you to discuss your current working hours and adjustments in relation to the role you’re applying for.