At a Glance
- Tasks: Supervise a team, manage budgets, and support an MSP in a dynamic office environment.
- Company: Join Kate Campbell's team at Holyrood, making a difference in local politics.
- Benefits: Gain valuable experience, develop leadership skills, and contribute to community engagement.
- Other info: Flexible working environment with opportunities for personal and professional growth.
- Why this job: Be at the heart of political action and make a real impact in your community.
- Qualifications: Strong communication skills, team management experience, and a passion for Scottish politics.
The predicted salary is between 30000 - 40000 £ per year.
Location: Holyrood and constituency office (post will be involved in setting up the constituency office, and then based between both offices)
Responsibilities:
- Acting in a supervisory capacity for the team and oversight of office maintenance.
- Managing office budget in line with Members’ Expenses Scheme, Allowances Office and People Services Team.
- Managing constituency accounts, premises and equipment.
- Managing staff and reviewing their performance.
- Overseeing health and safety and staff wellbeing.
- Acting as a support to me as an MSP.
- Overseeing all administrative procedures, ensuring documents are easily retrievable.
- Organising diary commitments and preparing for all activities.
- Arranging surgeries, meetings and travel.
- Arranging briefing papers and speeches.
- Communicating with parliamentary officials.
- Representing on my behalf as and when required.
- Acting in an advisory capacity to support me in my parliamentary role.
- Carrying out general office administration and acting as front of office for enquiries.
- Responding to all incoming correspondence while professionally managing each enquiry within agreed timescales.
- Coordinating, tracking and monitoring the handling of enquiries and ensuring they are dealt with timely and professionally.
- Drafting written correspondence such as letters, requests for information and parliamentary questions and motions.
- Maintaining office records and compliance with data protection.
- Maintaining filing system and managing records.
- Ensuring compliance with data protection legislation and GDPR requirements.
- Ensuring administrative and secretarial support is provided.
- Take ownership of building, developing, and sustaining effective relationships with stakeholders and community groups across the local constituency on an ongoing basis.
Requirements:
- Have excellent written, verbal and IT skills with accurate attention to detail.
- Have experience of managing staff with the ability to nurture and build effective teams.
- Be empathetic with the ability to build and maintain relationships with a variety of stakeholders.
- Be confident in managing budgets for staff resources and office provisions.
- Have a flexible and adaptable approach, being able to use good judgement and work on own initiative.
- Be well organised with the ability to prioritise competing workloads.
- Have the ability to analyse material for political purposes.
- Have a good understanding of Scottish politics, with good local knowledge of Edinburgh and East Lothian desirable.
- Experience of working in an MSP constituency office desirable.
Office Manager for Kate Campbell MSP employer: Scottish National Party (SNP)x
As an Office Manager for Kate Campbell MSP, you will thrive in a dynamic and supportive work environment located in the heart of Holyrood and the constituency office. Our culture prioritises collaboration and community engagement, offering you the chance to develop your skills while making a meaningful impact in local politics. With opportunities for professional growth and a commitment to staff wellbeing, we ensure that every team member feels valued and empowered to contribute to our mission.
Contact Details:
Scottish National Party (SNP)x Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager for Kate Campbell MSP
✨Tip Number 1
Network like a pro! Reach out to people in your field, especially those connected to the MSP world. Attend local events or join online groups where you can meet potential colleagues and mentors.
✨Tip Number 2
Prepare for interviews by researching the MSP's work and current issues in Scottish politics. Show us that you’re not just another candidate; demonstrate your passion and knowledge about the role and the community.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. This will help you articulate your experience and how it aligns with the Office Manager role.
✨Tip Number 4
Don’t forget to follow up after interviews! A quick thank-you email can set you apart from other candidates. It shows your enthusiasm and keeps you fresh in their minds.
We think you need these skills to ace Office Manager for Kate Campbell MSP
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your application to highlight how your skills and experiences align with the responsibilities listed in the job description. We want to see how you can bring value to our team!
Showcase Your Writing Skills:Since this role involves a lot of written correspondence, ensure your application is clear, concise, and free of errors. We appreciate attention to detail, so let your writing shine!
Highlight Relevant Experience:If you've worked in a similar role or have experience managing staff and budgets, make sure to mention it! We love seeing how your background can contribute to our office's success.
Apply Through Our Website:For the best chance of getting noticed, apply directly through our website. It’s the easiest way for us to keep track of your application and ensures you’re considered for the role!
How to prepare for a job interview at Scottish National Party (SNP)x
✨Know Your Stuff
Make sure you brush up on your knowledge of Scottish politics and the local area. Being able to discuss current issues or recent developments in Edinburgh and East Lothian will show that you're genuinely interested and informed.
✨Showcase Your Management Skills
Prepare examples of how you've successfully managed teams in the past. Think about specific situations where you nurtured talent or resolved conflicts, as this role involves overseeing staff performance and building effective teams.
✨Demonstrate Your Organisational Skills
Be ready to talk about how you prioritise tasks and manage competing workloads. You might even want to share a time when you successfully organised a complex event or project, as this will highlight your ability to handle the responsibilities of the Office Manager role.
✨Practice Your Communication
Since you'll be drafting correspondence and liaising with various stakeholders, practice articulating your thoughts clearly and concisely. Consider doing mock interviews with a friend to refine your verbal communication skills and ensure you come across as confident and professional.
