At a Glance
- Tasks: Manage office operations, oversee staff, and support an MSP in a dynamic environment.
- Company: Join Kate Campbell MSP's team in Holyrood and the constituency office.
- Benefits: Gain valuable experience in politics and community engagement while developing your skills.
- Other info: Opportunity to work closely with stakeholders and enhance your professional network.
- Why this job: Make a real difference in your community while building a career in public service.
- Qualifications: Strong communication skills, staff management experience, and a passion for Scottish politics.
The predicted salary is between 30000 - 40000 £ per year.
Location: Holyrood and constituency office (post will be involved in setting up the constituency office, and then based between both offices)
Responsibilities:
- Acting in a supervisory capacity for the team and oversight of office maintenance.
- Managing office budget in line with Members’ Expenses Scheme, Allowances Office and People Services Team.
- Managing constituency accounts, premises and equipment.
- Managing staff and reviewing their performance.
- Overseeing health and safety and staff wellbeing.
- Acting as a support to me as an MSP.
- Overseeing all administrative procedures, ensuring documents are easily retrievable.
- Organising diary commitments and preparing for all activities.
- Arranging surgeries, meetings and travel.
- Arranging briefing papers and speeches.
- Communicating with parliamentary officials.
- Representing on my behalf as and when required.
- Acting in an advisory capacity to support me in my parliamentary role.
- Carrying out general office administration and acting as front of office for enquiries.
- Responding to all incoming correspondence while professionally managing each enquiry within agreed timescales.
- Coordinating, tracking and monitoring the handling of enquiries and ensuring they are dealt with timely and professionally.
- Drafting written correspondence such as letters, requests for information and parliamentary questions and motions.
- Maintaining office records and compliance with data protection.
- Maintaining filing system and managing records.
- Ensuring compliance with data protection legislation and GDPR requirements.
- Ensuring administrative and secretarial support is provided.
- Take ownership of building, developing, and sustaining effective relationships with stakeholders and community groups across the local constituency on an ongoing basis.
Requirements:
- Have excellent written, verbal and IT skills with accurate attention to detail.
- Have experience of managing staff with the ability to nurture and build effective teams.
- Be empathetic with the ability to build and maintain relationships with a variety of stakeholders.
- Be confident in managing budgets for staff resources and office provisions.
- Have a flexible and adaptable approach, being able to use good judgement and work on own initiative.
- Be well organised with the ability to prioritise competing workloads.
- Have the ability to analyse material for political purposes.
- Have a good understanding of Scottish politics, with good local knowledge of Edinburgh and East Lothian desirable.
- Experience of working in an MSP constituency office desirable.
Office Manager for Kate Campbell MSP in Edinburgh employer: Scottish National Party (SNP)x
As an Office Manager for Kate Campbell MSP, you will thrive in a dynamic and supportive work environment located in the heart of Holyrood and the constituency office. Our commitment to employee wellbeing, professional development, and fostering strong community relationships makes us an exceptional employer. With opportunities for growth and a culture that values collaboration and empathy, you will play a vital role in shaping the political landscape while enjoying a fulfilling career.
Contact Details:
Scottish National Party (SNP)x Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager for Kate Campbell MSP in Edinburgh
✨Tip Number 1
Network like a pro! Reach out to people in your field, especially those connected to the MSP world. Attend local events or join online groups where you can meet potential colleagues and mentors. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the role and the MSP's work. Familiarise yourself with their recent projects and policies. This will help you tailor your answers and show that you're genuinely interested in supporting them as an Office Manager.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to build your confidence. Focus on articulating your experience in managing teams, budgets, and office procedures, as these are key for the role.
✨Tip Number 4
Don't forget to apply through our website! We make it easy for you to submit your application and keep track of your progress. Plus, it shows you're serious about joining our team and supporting the MSP effectively.
We think you need these skills to ace Office Manager for Kate Campbell MSP in Edinburgh
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight how your skills and experiences align with the specific responsibilities of the Office Manager role. We want to see how you can support Kate Campbell MSP effectively!
Show Off Your Writing Skills:Since this role involves a lot of written correspondence, ensure your application is clear, concise, and free of errors. Use professional language but let your personality shine through – we love a bit of character!
Highlight Relevant Experience:If you've got experience managing staff or working in a constituency office, make sure to showcase that! We’re looking for someone who can hit the ground running, so any relevant examples will help us see your fit for the role.
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to keep track of your application and ensures you don’t miss out on any important updates from us.
How to prepare for a job interview at Scottish National Party (SNP)x
✨Know Your Stuff
Make sure you brush up on your knowledge of Scottish politics and the local area. Familiarise yourself with Kate Campbell's work and her constituency priorities. This will show that you're genuinely interested and prepared to support her effectively.
✨Showcase Your Management Skills
Be ready to discuss your experience in managing teams and budgets. Prepare specific examples of how you've nurtured staff relationships and handled office resources. This will demonstrate your capability to oversee the office and manage performance.
✨Demonstrate Your Organisational Skills
Since the role involves juggling multiple tasks, come prepared with examples of how you've successfully managed competing workloads in the past. Highlight your ability to prioritise and keep everything running smoothly, especially in a busy environment.
✨Communicate Effectively
Practice your verbal and written communication skills. Be ready to showcase how you handle correspondence and enquiries professionally. You might even want to draft a sample letter or response to demonstrate your writing style and attention to detail.
