At a Glance
- Tasks: Manage the constituency office, oversee budgets, and support the MSP in various activities.
- Company: Join a dynamic political team making a difference in the community.
- Benefits: Gain valuable experience, develop leadership skills, and contribute to local governance.
- Other info: Flexible work environment with opportunities for personal and professional growth.
- Why this job: Be at the heart of politics, influencing change and supporting your community.
- Qualifications: Strong communication skills, staff management experience, and a passion for Scottish politics.
The predicted salary is between 30000 - 40000 £ per year.
Location: Holyrood and constituency office (post will be involved in setting up the constituency office, and then based between both offices)
Responsibilities:
- Acting in a supervisory capacity for the team and oversight of office maintenance.
- Managing office budget in line with Members’ Expenses Scheme, Allowances Office and People Services Team.
- Managing constituency accounts, premises and equipment.
- Managing staff and reviewing their performance.
- Overseeing health and safety and staff wellbeing.
- Acting as a support to me as an MSP.
- Overseeing all administrative procedures, ensuring documents are easily retrievable.
- Organising diary commitments and preparing for all activities.
- Arranging surgeries, meetings and travel.
- Arranging briefing papers and speeches.
- Communicating with parliamentary officials.
- Representing on my behalf as and when required.
- Acting in an advisory capacity to support me in my parliamentary role.
- Carrying out general office administration and acting as front of office for enquiries.
- Responding to all incoming correspondence while professionally managing each enquiry within agreed timescales.
- Coordinating, tracking and monitoring the handling of enquiries and ensuring they are dealt with timely and professionally.
- Drafting written correspondence such as letters, requests for information and parliamentary questions and motions.
- Maintaining office records and compliance with data protection.
- Maintaining filing system and managing records.
- Ensuring compliance with data protection legislation and GDPR requirements.
- Ensuring administrative and secretarial support is provided.
- Take ownership of building, developing, and sustaining effective relationships with stakeholders and community groups across the local constituency on an ongoing basis.
Requirements:
- Have excellent written, verbal and IT skills with accurate attention to detail.
- Have experience of managing staff with the ability to nurture and build effective teams.
- Be empathetic with the ability to build and maintain relationships with a variety of stakeholders.
- Be confident in managing budgets for staff resources and office provisions.
- Have a flexible and adaptable approach, being able to use good judgement and work on own initiative.
- Be well organised with the ability to prioritise competing workloads.
- Have the ability to analyse material for political purposes.
- Have a good understanding of Scottish politics, with good local knowledge of Edinburgh and East Lothian desirable.
- Experience of working in an MSP constituency office desirable.
Constituency Office Manager: People & Budgets in Edinburgh employer: Scottish National Party (SNP)x
As a Constituency Office Manager in Holyrood, you will thrive in a supportive and dynamic work environment that values collaboration and community engagement. Our commitment to employee wellbeing and professional development ensures that you will have ample opportunities to grow your skills while making a meaningful impact in the local constituency. With a focus on fostering strong relationships and a culture of inclusivity, we offer a unique chance to contribute to the political landscape while enjoying a fulfilling career.
Contact Details:
Scottish National Party (SNP)x Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Constituency Office Manager: People & Budgets in Edinburgh
✨Tip Number 1
Network like a pro! Reach out to people in your field, especially those who work in constituency offices or have connections with MSPs. Attend local events and engage on social media to get your name out there.
✨Tip Number 2
Prepare for interviews by researching the specific MSP and their constituency. Understand their priorities and challenges so you can tailor your responses and show how you can support them effectively.
✨Tip Number 3
Practice your communication skills! As a Constituency Office Manager, you'll need to convey information clearly and professionally. Consider mock interviews or role-playing scenarios to boost your confidence.
✨Tip Number 4
Don't forget to apply through our website! We make it easy for you to find and apply for roles that suit your skills. Plus, it shows you're serious about joining our team!
We think you need these skills to ace Constituency Office Manager: People & Budgets in Edinburgh
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your application to highlight how your skills and experiences align with the role of Constituency Office Manager. We want to see how you can manage budgets, staff, and relationships effectively!
Show Off Your Writing Skills:Since this role involves a lot of written correspondence, ensure your application is clear, concise, and free of errors. We love attention to detail, so make every word count!
Demonstrate Your Understanding of Politics:Share your knowledge of Scottish politics and local issues in Edinburgh and East Lothian. We’re looking for someone who can navigate the political landscape and represent us well!
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and keep track of your application. We can’t wait to hear from you!
How to prepare for a job interview at Scottish National Party (SNP)x
✨Know Your Stuff
Make sure you brush up on your knowledge of Scottish politics and the local area. Familiarise yourself with current issues affecting Edinburgh and East Lothian, as well as the responsibilities of a Constituency Office Manager. This will show that you're genuinely interested and prepared.
✨Showcase Your Management Skills
Be ready to discuss your experience in managing teams and budgets. Prepare specific examples of how you've nurtured staff relationships and handled financial resources effectively. This will demonstrate your capability to oversee the office and support the MSP.
✨Demonstrate Your Organisational Skills
Since the role involves juggling multiple tasks, come prepared with examples of how you've successfully managed competing workloads in the past. Highlight your ability to prioritise and keep everything running smoothly, especially when it comes to diary commitments and administrative procedures.
✨Communicate Clearly
As communication is key in this role, practice articulating your thoughts clearly and concisely. Be prepared to draft a sample correspondence or discuss how you would handle inquiries. This will showcase your excellent written and verbal skills, which are crucial for the position.
