At a Glance
- Tasks: Manage a constituency office, oversee budgets, and support an MSP in their parliamentary role.
- Company: Join a dynamic political environment at Holyrood and local constituency offices.
- Benefits: Gain valuable experience in politics, team management, and community engagement.
- Other info: Opportunity to build relationships with stakeholders and enhance your career in public service.
- Why this job: Make a real difference in your community while developing essential skills for your future.
- Qualifications: Strong communication skills, staff management experience, and a passion for Scottish politics.
The predicted salary is between 30000 - 40000 £ per year.
Location: Holyrood and constituency office (post will be involved in setting up the constituency office, and then based between both offices)
Responsibilities:
- Acting in a supervisory capacity for the team and oversight of office maintenance.
- Managing office budget in line with Members’ Expenses Scheme, Allowances Office and People Services Team.
- Managing constituency accounts, premises and equipment.
- Managing staff and reviewing their performance.
- Overseeing health and safety and staff wellbeing.
- Acting as a support to me as an MSP.
- Overseeing all administrative procedures, ensuring documents are easily retrievable.
- Organising diary commitments and preparing for all activities.
- Arranging surgeries, meetings and travel.
- Arranging briefing papers and speeches.
- Communicating with parliamentary officials.
- Representing on my behalf as and when required.
- Acting in an advisory capacity to support me in my parliamentary role.
- Carrying out general office administration and acting as front of office for enquiries.
- Responding to all incoming correspondence while professionally managing each enquiry within agreed timescales.
- Coordinating, tracking and monitoring the handling of enquiries and ensuring they are dealt with timely and professionally.
- Drafting written correspondence such as letters, requests for information and parliamentary questions and motions.
- Maintaining office records and compliance with data protection.
- Maintaining filing system and managing records.
- Ensuring compliance with data protection legislation and GDPR requirements.
- Ensuring administrative and secretarial support is provided.
- Take ownership of building, developing, and sustaining effective relationships with stakeholders and community groups across the local constituency on an ongoing basis.
Requirements:
- Have excellent written, verbal and IT skills with accurate attention to detail.
- Have experience of managing staff with the ability to nurture and build effective teams.
- Be empathetic with the ability to build and maintain relationships with a variety of stakeholders.
- Be confident in managing budgets for staff resources and office provisions.
- Have a flexible and adaptable approach, being able to use good judgement and work on own initiative.
- Be well organised with the ability to prioritise competing workloads.
- Have the ability to analyse material for political purposes.
- Have a good understanding of Scottish politics, with good local knowledge of Edinburgh and East Lothian desirable.
- Experience of working in an MSP constituency office desirable.
Constituency Office Manager: People & Budgets employer: Scottish National Party (SNP)x
As a Constituency Office Manager in Holyrood, you will thrive in a supportive and dynamic work environment that values collaboration and community engagement. Our commitment to employee wellbeing and professional development ensures that you will have the resources and opportunities to grow your skills while making a meaningful impact in local politics. Join us to be part of a team that prioritises effective communication and strong relationships with stakeholders, all while enjoying the vibrant culture of Edinburgh and East Lothian.
Contact Details:
Scottish National Party (SNP)x Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Constituency Office Manager: People & Budgets
✨Tip Number 1
Network like a pro! Get out there and connect with people in the political scene. Attend local events, engage with community groups, and don’t be shy about introducing yourself to MSPs or their teams. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Showcase your skills in action! If you get the chance, volunteer for local campaigns or community initiatives. This not only boosts your CV but also gives you real-world experience that can impress potential employers when they see you’ve been proactive.
✨Tip Number 3
Prepare for interviews by knowing your stuff! Research the MSP’s work, their constituency issues, and current political events. Being able to discuss these topics confidently will show you’re genuinely interested and ready to hit the ground running.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of resources to help you land that Constituency Office Manager role. Plus, it’s a great way to stay updated on new opportunities tailored just for you!
We think you need these skills to ace Constituency Office Manager: People & Budgets
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your application to highlight how your skills and experiences align with the role of Constituency Office Manager. We want to see how you can manage budgets, oversee staff, and maintain effective relationships in a way that resonates with us.
Showcase Your Writing Skills:Since this role involves drafting correspondence and managing enquiries, it’s crucial to demonstrate your excellent written communication skills. Use clear, concise language in your application to reflect your ability to handle written tasks effectively.
Highlight Relevant Experience:If you've worked in a constituency office or have experience managing teams and budgets, make sure to mention it! We love seeing candidates who understand the ins and outs of parliamentary work and can bring that knowledge to our team.
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at Scottish National Party (SNP)x
✨Know Your Stuff
Make sure you brush up on your knowledge of Scottish politics and the local area. Being able to discuss current issues or recent developments in Edinburgh and East Lothian will show that you're genuinely interested and informed.
✨Showcase Your Management Skills
Prepare examples of how you've successfully managed teams and budgets in the past. Think about specific situations where you nurtured team dynamics or handled financial resources effectively, as this will be crucial for the Constituency Office Manager role.
✨Demonstrate Your Organisational Skills
Be ready to talk about how you prioritise tasks and manage competing workloads. You might want to share a story about a time when you juggled multiple responsibilities and how you ensured everything was completed on time.
✨Build Rapport
Since this role involves liaising with various stakeholders, practice building rapport during your interview. Show empathy and understanding in your responses, and think about how you can relate to the interviewers on a personal level.
