At a Glance
- Tasks: Support solicitors with admin tasks and ensure smooth operations in a legal environment.
- Company: Join the Scottish Legal Aid Board's Public Defence Solicitors’ Office in Edinburgh.
- Benefits: Enjoy a competitive salary, generous leave, and flexible working options.
- Other info: Access to wellbeing support and professional development opportunities.
- Why this job: Make a real impact while gaining valuable experience in the legal field.
- Qualifications: Attention to detail, fast typing skills, and strong organisation are key.
The predicted salary is between 31000 - 31000 £ per year.
We are looking for a well‑organised and proactive Secretarial Administrator to join our PDSO Edinburgh office and ensure smooth day‑to‑day operations while supporting the delivery of client‑centred and trauma‑informed legal services. Reporting to the Network and Systems Coordinator, you will provide high-quality legal administration and casework support to solicitors locally and across the PDSO network.
Key responsibilities:
- Providing general administrative and casework support
- Maintaining and updating case files
- Audio typing, copy typing and preparing documents
- Reception and client enquiries
- Handling incoming and outgoing mail
- Managing case documents (scanning, photocopying, downloading)
- Diary management
- Processing invoices and requisitions
- Using and monitoring Legal Aid Online (LAOL)
- Assisting with admin tasks delegated by the Network and Systems Coordinator
- Supporting training for new business support staff
To succeed in this role, you will need:
- High accuracy and attention to detail
- Fast and accurate typing – experience in audio typing using transcription software is highly desirable
- Ability to work independently with good judgement
- Strong organisation and time-management skills
- Understanding of confidentiality and data protection
What we offer:
- A meaningful role where your work makes a real impact
- A supportive, inclusive, and values-driven working environment
- Opportunities for learning and professional development
- Flexible working to support a healthy work‑life balance
- A competitive salary and benefits package, including pension contributions
- Generous annual leave entitlement (34 days, rising to 42 days after two years’ service)
- Enhanced family‑friendly leave entitlements
- Access to wellbeing support, mental health support, and an employee assistance programme
- Access to a wide range of discounts (including gym and retail) and the Cycle to Work scheme through our partner, Edenred
The Public Defence Solicitors’ Office (PDSO) is a national network of publicly employed solicitors, providing high-quality criminal legal assistance across Scotland. Established in , we operate as a direct service of the Scottish Legal Aid Board, offering expert advice and representation to clients eligible for criminal legal aid. Our experienced team supports individuals facing summary and solemn cases at all levels, representing them in some of Scotland’s busiest courts.
Secretarial Administrator employer: Scottish Legal Aid Board
Join the Scottish Legal Aid Board as a Digital Delivery Lead and be part of a dynamic team dedicated to enhancing digital project delivery. With a strong focus on employee well-being, we offer a supportive and inclusive work culture, flexible working arrangements, and ample opportunities for professional growth. Located in Edinburgh, you'll enjoy a meaningful role that not only impacts the organisation but also provides generous benefits, including a competitive salary, extensive annual leave, and access to wellness support.
StudySmarter Expert Advice🤫
We think this is how you could land Secretarial Administrator
✨Get Involved in Law Societies
Join local law societies and attend their events – they're often a goldmine for networking and job opportunities in the legal field. Plus, it’s a great way to meet other budding lawyers and experienced solicitors who could provide vital insights and connections.
✨Tap into Online Legal Communities
Don’t underestimate the power of online platforms like LinkedIn and specific legal forums. Get active in discussions or share your thoughts on recent legal developments – this not only builds your visibility but also showcases your passion and knowledge in law.
✨Attend Career Fairs and Workshops
Look out for career fairs and workshops specifically focused on law. Many law firms, including Scottish Legal Aid Board, will be scouting for fresh talent, so bring your A-game and don’t shy away from making a memorable impression.
✨Leverage Your University’s Career Services
If you’re still in university or have recently graduated, latch onto your career services! They often have connections with law firms looking for graduates and can guide you through the application process tailored for the legal sector.
We think you need these skills to ace Secretarial Administrator
Some tips for your application 🫡
Highlight Your Legal Knowledge:When applying for a full-time role in legal services at Scottish Legal Aid Board, make sure to demonstrate your understanding of key legal principles and areas of law relevant to the position. Include any specific coursework, modules, or certifications, like LPC or BPTC qualifications, that showcase your legal expertise directly on your CV.
Showcase Your Research Skills:In the legal field, strong research skills are crucial. Use your application to illustrate how you've utilised these skills in past studies or work experiences – whether that's through past internships or significant projects. Mention any legal databases or tools you’re proficient in, as this can give you an edge.
Tailor That Cover Letter!:Your cover letter is your chance to shine! Make it personal by expressing your genuine interest in Scottish Legal Aid Board and the specific role of Secretarial Administrator. Talk about why you want to be part of their team, how your unique experiences align with their values, and why you’re passionate about the legal sector.
Stay Formal but Friendly:While we all know the legal world can be pretty formal, don’t be afraid to let a bit of personality shine through in your written application. Use a respectful tone, but feel free to inject a little warmth; this approach can help you stand out and show you're a great fit for Scottish Legal Aid Board’s culture!
How to prepare for a job interview at Scottish Legal Aid Board
✨Know Your Legal Principles
Brush up on foundational legal principles relevant to the specific area of law you’re applying for, whether it’s corporate, criminal, or family law. We might get asked situational questions to test your knowledge, so being articulate about key concepts will make you stand out.
✨Be Ready for Case Studies
Full-time legal roles often involve case studies during interviews. Prepare to analyse a hypothetical case and discuss your approach to it. Practising this with a peer or mentor can help us refine our reasoning and articulate a solid legal argument.
✨Show Off Your Research Skills
As legal professionals, strong research skills are a must. Have examples ready of how you've effectively used legal databases or conducted thorough legal research in your past experiences. It's a great way to demonstrate your readiness for the role at Scottish Legal Aid Board.
✨Exude Professionalism and Confidence
In the legal field, professionalism is key. During the interview, we should maintain good eye contact and communicate clearly to show that we’re not just knowledgeable, but also confident. This can make a positive impression on your potential colleagues at Scottish Legal Aid Board.
