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- Tasks: Provide top-notch legal admin support and keep things running smoothly.
- Company: Join a dedicated team in the Public Defence Solicitors’ Office in Falkirk.
- Benefits: Enjoy a competitive salary, full-time hours, and a supportive work environment.
- Why this job: Make a real difference by supporting client-centred legal services.
- Qualifications: Strong IT skills, attention to detail, and experience in audio typing preferred.
- Other info: Great opportunity for career growth in a dynamic legal setting.
The predicted salary is between 30000 - 42000 ÂŁ per year.
We are looking for a well‑organised and proactive Secretarial Administrator to join the PDSO Falkirk office. Reporting to the Network and Systems Coordinator, you will provide high‑quality legal administration and casework support to solicitors locally and across the network. This role is central to ensuring smooth day‑to‑day operations and supporting the delivery of client‑centred and trauma‑informed legal services.
Key responsibilities:
- Providing general administrative and casework support
- Maintaining and updating case files
- Audio typing, copy typing and preparing documents
- Reception and client enquiries
- Handling incoming and outgoing mail
- Managing case documents (scanning, photocopying, downloading)
- Diary management
- Processing invoices and requisitions
- Using and monitoring Legal Aid Online (LAOL)
- Assisting with admin tasks delegated by the Network and Systems Coordinator
- Supporting training for new business support staff
To succeed in this role:
- Confident IT skills (Microsoft applications)
- High accuracy and attention to detail
- Fast and accurate typing – experience in audio typing using transcription software is highly desirable
- Ability to work independently with good judgement
- Strong organisation and time‑management skills
- Understanding of confidentiality and data protection
Completed applications should be returned by Sunday 18 January 2026.
Secretarial Administrator in Falkirk employer: Scottish Legal Aid Board (SLAB)
Contact Detail:
Scottish Legal Aid Board (SLAB) Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Secretarial Administrator in Falkirk
✨Tip Number 1
Network like a pro! Reach out to people in the legal field, especially those who work in public defence. A friendly chat can lead to insider info about job openings and even recommendations.
✨Tip Number 2
Prepare for interviews by practising common questions related to secretarial roles. We suggest role-playing with a friend or using online resources to boost your confidence and refine your answers.
✨Tip Number 3
Show off your skills! Bring examples of your previous work, like documents you've typed or organised. This will demonstrate your attention to detail and organisational prowess during interviews.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, you’ll find all the latest job openings and updates right there.
We think you need these skills to ace Secretarial Administrator in Falkirk
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Secretarial Administrator role. Highlight your relevant experience in legal administration and any specific skills like audio typing or document management that match the job description.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the PDSO team. Mention your proactive approach and how you can contribute to client-centred legal services.
Showcase Your IT Skills: Since confident IT skills are a must, don’t forget to mention your proficiency with Microsoft applications. If you have experience with transcription software, make sure to highlight that too!
Proofread, Proofread, Proofread!: Before hitting send, give your application a thorough proofread. Attention to detail is key in this role, so make sure your application reflects that. And remember, apply through our website for the best chance!
How to prepare for a job interview at Scottish Legal Aid Board (SLAB)
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Secretarial Administrator. Familiarise yourself with tasks like audio typing, managing case documents, and diary management. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Show Off Your IT Skills
Since confident IT skills are crucial for this position, be prepared to discuss your experience with Microsoft applications and any transcription software you've used. You might even want to bring examples of documents you've prepared or managed to showcase your proficiency.
✨Highlight Your Attention to Detail
In legal administration, accuracy is key. Be ready to provide examples from your past experiences where your attention to detail made a difference. Whether it was catching an error in a document or ensuring all case files were up to date, these stories will illustrate your capability.
✨Prepare Questions About the Team
Interviews are a two-way street, so think about what you want to know about the team and the work environment. Ask about how the PDSO supports its staff and what the training process looks like for new business support staff. This shows you're not just interested in the job, but also in being part of a supportive team.
