At a Glance
- Tasks: Manage and preserve vital records for the Scottish Government, ensuring compliance with legislation.
- Company: Scottish Government, dedicated to preserving history for future generations.
- Benefits: Permanent position with opportunities for professional growth and development.
- Other info: Work in a dynamic environment with a focus on collaboration and compliance.
- Why this job: Play a crucial role in safeguarding Scotland's corporate records and making a lasting impact.
- Qualifications: Experience in records management and strong organisational skills required.
The predicted salary is between 30000 - 40000 £ per year.
This is an Expression of Interest (EOI) opportunity, available on a lateral move basis only. Applications are open to Core Scottish Government employees only.
Would you like to play a key role in preserving Scottish Government’s corporate record for future generations of the people of Scotland? The Records Manager post in our Archiving Team is part of the wider Records Management Team within the Knowledge and Information Management Branch. The Records Management Team provides records management advice and support to colleagues across the organisation, ensuring that the organisation remains compliant with key legislation such as the Public Records (Scotland) Act 2011.
One of its key duties is to arrange the transfer of records to National Records of Scotland (NRS) for archive on an annual basis in order to ensure Scottish Government (SG) delivers on retention arrangements specified in our published Records Management Plan. You will have a vital role to play in this annual exercise and will be a key liaison point between SG and NRS, whilst also providing advice and guidance to SG Divisions on sensitivity reviewing of electronic files due to transfer to archive.
The Records Manager will also have a key part to play in ensuring that the eRDM system is updated post transfer in order that the SG corporate record is appropriately maintained. They will additionally undertake sensitivity reviews of both legacy paper and electronic files prior to transfer to NRS to ensure that information which should not immediately be released to the public on transfer is redacted in line with relevant exemptions.
The postholder will have line management responsibility for one member of staff and report to the SG Corporate Records Manager. The role requires regular working in Saughton House, Edinburgh as this is where our legacy paper records are stored.
StudySmarter Expert Advice🤫
We think this is how you could land Records Manager
✨Dive into Local Government Events
Get yourself to local government events and public sector job fairs. These are great for meeting recruiters and understanding what different organisations, like Scottish Government, are looking for. Plus, it shows your genuine interest in the sector!
✨Join Relevant Networks
Look for communities focused on public sector careers. Whether it’s local networking groups or online forums, connecting with professionals in the field can provide insider knowledge and opportunities that you won’t find on typical job boards.
✨Utilise Your University’s Resources
If you’re freshly graduated or still studying, make the most of your university's careers service. They often have exclusive partnerships with companies like Scottish Government and can help you get your foot in the door for these full-time public sector roles.
✨Stay Updated with Government Initiatives
Keep your finger on the pulse regarding new government projects and policies. Understanding current initiatives can give you a leg up in interviews, showing that you are informed and genuinely interested in making a difference in the public sector.
We think you need these skills to ace Records Manager
Some tips for your application 🫡
Highlight Relevant Experience:In the public sector, having experience in community engagement, policy analysis, or project management stands out. Make sure to showcase any previous roles or volunteer work that reflects your understanding of public service values and how they've shaped your career path.
Showcase Your Knowledge of the Sector:When you’re applying for a government role, it’s crucial to demonstrate your understanding of the current political landscape and public policies. Consider including articles you've written or relevant projects that underline your capability to engage with these concepts effectively.
Tailor Your CV to Reflect Core Competencies:Government positions often require a clear demonstration of competencies such as communication, teamwork, and problem-solving. Try to structure your CV to highlight these skills, using specific examples of how you’ve applied them in past experiences, ideally with quantifiable outcomes where possible.
Craft a Compelling Cover Letter:Your cover letter is your chance to tell your story and convey your passion for public service. Discuss why you want to work for Scottish Government and how your values align with their mission. Be genuine and let your enthusiasm shine through—this can really set you apart from other candidates.
How to prepare for a job interview at Scottish Government
✨Get to Know Public Sector Values
Before your interview with Scottish Government, dig deep into their mission and values, especially how they align with public service and community impact. Understand the key policies or initiatives they are involved in – you’ll want to show that you genuinely care about serving the community.
✨Brush Up on Regulatory Knowledge
Brush up on the regulations, laws, and compliance standards relevant to the role you’re applying for. Since this is the government and public sector, they might throw technical questions related to policy frameworks or project management best practices that you'll need to navigate day-to-day.
✨Highlight Teamwork and Collaboration
The government sector thrives on collaboration. Be ready to discuss how you've successfully worked in diverse teams or involved stakeholders in your projects. Show us how you bring people together to get a common goal achieved – that's what public service is all about!
✨Prepare Real-Life Examples
Craft a few STAR (Situation, Task, Action, Result) stories that demonstrate your experience in similar roles. Whether it’s a project that made a difference in the community or a challenging situation you managed, be ready to express how your skills and experiences make you a valuable asset for Scottish Government.
