At a Glance
- Tasks: Provide high-quality support to a Strategic Director and manage various administrative tasks.
- Company: Join Education Scotland, a key player in shaping education policy.
- Benefits: Hybrid working options, valuable experience, and a chance to make an impact.
- Other info: Temporary role with opportunities for professional growth.
- Why this job: Be at the heart of decision-making and contribute to educational improvements.
- Qualifications: Strong organisational skills and ability to communicate effectively.
The predicted salary is between 30000 - 40000 £ per year.
Skilled Worker sponsorship is not available for this role. As a result, we are unable to appoint candidates who require Skilled Worker sponsorship now or in the future. Applicants must have an existing and ongoing right to work in the UK.
Overview
- Business area/Directorate: Education Scotland
- Location: Glasgow or Livingston
- Working Arrangement: Staff in roles compatible with hybrid working should aim to spend 40% of their contracted working time working in person at their contractual workplace.
- Grade: A4
- Advert Type: Temporary Promotion or Lateral Transfer
- Duration: Up to 12 months
Job Description
We have an opportunity for 2 x PA’s A4 to join the team on a temporary basis. The role of PA to Strategic Director requires insight into the work of Education Scotland, involving regular contact with the most senior staff within the Agency. The main purpose of the post is to provide effective and high quality one-to-one support to one of the Agency’s Strategic Directors (SD) and support the work of our Leadership Team and undertake a variety of clerical, admin, and decision-making tasks.
Key Responsibilities
- Monitoring and managing the SD’s mailbox, processing incoming and outgoing mail, prioritising information and filtering e-mails, ensuring that items are appropriately allocated, actioned and followed-up.
- Providing telephone support for the SD and liaising with internal and external stakeholders at all levels on their behalf, to ensure that enquiries are managed and correctly routed within Education Scotland.
- Actively managing the SD’s calendar, making decisions on meeting requests as appropriate and providing logistical support, commissioning and organising relevant briefing packs/papers and ensuring daily meeting papers are correct.
- Proactive and forward planning of the SDs time, ensuring urgent matters are identified and highlighted as soon as possible.
- Providing secretariat support at team and stakeholder meetings for the SD, providing logistical support, commissioning and organising relevant briefing packs.
- Obtain relevant management information and reports as and when necessary – dashboard information.
- Co-ordinating all material and support (including travel), for meetings and visits offsite.
- Processing EASEBuy orders and receipting goods and services.
- Managing electronic filing system in accordance with SG guidance.
- Assisting in setting up video conference / telephone conferences and other basic technical assistance.
- Supporting another SD in the absence of their PA in addition to their own substantive responsibilities.
- Building and maintaining excellent working relationships with internal and external stakeholders at all levels.
- Supporting the wider team as required, including supporting the preparation and delivery of events in line with Education Scotland events protocol and guidance.
PA to Strategic Director employer: Scottish Government
Education Scotland is an exceptional employer, offering a collaborative and supportive work culture that values the contributions of every team member. Located in Glasgow or Livingston, employees benefit from a hybrid working arrangement, allowing for flexibility while maintaining a strong connection with colleagues. With opportunities for professional growth and development, this role as PA to the Strategic Director provides a meaningful chance to impact education in Scotland positively.
StudySmarter Expert Advice🤫
We think this is how you could land PA to Strategic Director
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Education Scotland on LinkedIn. A friendly chat can give us insider info about the role and help us stand out in the application process.
✨Tip Number 2
Prepare for the interview by researching the key responsibilities of the PA role. We should be ready to discuss how our skills align with managing calendars, handling communications, and supporting senior staff effectively.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family. This will help us articulate our experiences and demonstrate our ability to handle the fast-paced environment of a Strategic Director's office.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure our application gets noticed. Plus, we can keep track of our application status easily.
We think you need these skills to ace PA to Strategic Director
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the PA to Strategic Director role. Highlight your relevant experience and skills that align with the key responsibilities mentioned in the job description. We want to see how you can bring value to our team!
Showcase Your Communication Skills:As a PA, you'll be liaising with various stakeholders, so it's crucial to demonstrate your excellent communication skills. Use clear and concise language in your application, and don’t forget to mention any experience you have in managing correspondence or supporting senior staff.
Highlight Your Organisational Skills:This role requires strong organisational abilities, so make sure to showcase any experience you have in managing calendars, prioritising tasks, or coordinating meetings. We love to see examples of how you've successfully juggled multiple responsibilities in the past!
Apply Through Our Website:We encourage you to submit your application through our website for a smoother process. It’s the best way for us to receive your details and ensure everything is in one place. Plus, it shows you're keen on joining our team at StudySmarter!
How to prepare for a job interview at Scottish Government
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a PA to the Strategic Director. Familiarise yourself with the key tasks mentioned in the job description, like managing mail and calendars, and think about how your past experiences align with these duties.
✨Showcase Your Communication Skills
As a PA, you'll be liaising with various stakeholders. During the interview, highlight your communication skills by providing examples of how you've effectively managed relationships in previous roles. Be ready to discuss how you handle difficult conversations or prioritise conflicting requests.
✨Demonstrate Proactive Planning
The role requires forward planning and prioritisation. Prepare to discuss specific instances where you've successfully anticipated needs or managed urgent matters. This will show that you can think ahead and keep the Strategic Director's time well-organised.
✨Be Tech-Savvy
Since the role involves managing electronic filing systems and setting up video conferences, brush up on relevant software and tools. Mention any experience you have with similar technologies during the interview, as this will demonstrate your ability to adapt quickly to the technical aspects of the job.
