This opportunity is only open to applicants who are currently 'Priority Movers'. Applications from individuals not currently on the Priority Mover list will be rejected and not considered.
The Team Leader for Business Operations will lead a small team responsible for the effective planning, coordination, and administration of HMIE inspections across Scotland. This role ensures that inspection activity is supported by robust operational systems, timely logistics, and high-quality administrative support, enabling HM Inspectors to deliver their work efficiently and consistently.
Responsibilities
Key Responsibilities:
Inspection Administration / Planning: Coordinate the scheduling and logistical planning of inspections, ensuring alignment with strategic priorities and resource availability.
Team Leadership: Manage and support a team of administrative officers, providing guidance, training, and performance management to ensure high standards of delivery.
Operational Oversight: Oversee the day-to-day business operations related to inspections, including travel arrangements, accommodation bookings, and document preparation.
Process Improvement: Review and refine administrative processes to improve efficiency, consistency, and user experience for both internal teams and external stakeholders.
Data Management: Ensure accurate recording and reporting of inspection data, including tracking progress, outcomes, and feedback.
Stakeholder Liaison: Act as a key point of contact for internal and external stakeholders regarding inspection logistics and administration.
Compliance and Standards: Ensure all inspection-related activities comply with HMIE protocols, Scottish Government policies, and data protection regulations.
Support Systems: Work closely with digital and IT teams to maintain and improve systems used for inspection planning and reporting.
Qualifications
Experience:
Proven experience in leading or supervising teams, with a focus on operational delivery and continuous improvement.
Strong organisational and planning skills, with the ability to coordinate complex logistics and maintain attention to detail.
Excellent communication and interpersonal skills, with the ability to build effective relationships and provide clear guidance to staff and stakeholders.
Demonstrable experience using digital systems and tools to support administration, scheduling, and reporting in a public sector or education environment.
Working pattern
This role is a temporary maternity cover position with an expected commitment of 11 months.
Our standard hours are 35 hours per week and we offer a range of flexible working options depending on the needs of the role, including Flexi-leave. Scottish Government staff in hybrid-compatible roles should aim to work in-person 40% of the time, either in an office or other agreed work location. If you have specific questions about the role you are applying for, please contact us
How to Apply
Applications for this position will only be accepted from substantive B1 grade employees.
Please submit a statement outlining your suitability for the role, relevant skills and experience, and what you would bring to the team (maximum 500 words).
Vacancies close at 23:59pm on Thursday 6 August.
If you have questions about your application please contact kirsty.sands@hmie.gov.scot
Selection Process
All applicants will be invited to an informal discussion with the hiring manager. There will be no formal testing or assessment.
Discussions are expected to be scheduled for w/c TBC.
Recruitment Principles
As a government organisation, we adhere to the Civil Service Commission Recruitment Principles and we investigate any complaints received in relation to recruitment cases.
Team Leader - B1 in Livingston employer: Scottish Government
The Scottish Government offers a dynamic and supportive work environment, where you can make a significant impact on customer service and safeguarding across Scotland. With a strong focus on employee development and innovation, you will have access to numerous growth opportunities while working alongside a dedicated team committed to excellence in public service. Join us in shaping a high-performing organisation that values collaboration and strives for transformative results.
