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- Tasks: Support project delivery by coordinating tasks and engaging with stakeholders in innovative transport projects.
- Company: Join Transport Scotland, a key player in shaping sustainable travel solutions.
- Benefits: Flexible working hours, inclusive environment, and opportunities for professional growth.
- Why this job: Be part of cutting-edge projects that enhance public transport across Scotland.
- Qualifications: Aiming for a professional qualification in project management like Prince2 or Agile.
- Other info: Dynamic role with potential for career advancement in the public sector.
The predicted salary is between 30000 - 42000 £ per year.
The Project Officer is responsible for supporting the Senior Project Manager and Project Managers to enable the delivery of the project. This post will require excellent communication skills, logical thinking and problem solving. This broad role will include leading on and coordinating elements of the six aspects of a project (scope, schedule, finance, risk, quality and resources) primarily through responsibility for maintaining and presenting key documentation, engaging with key partners and stakeholders and general coordination of day-to-day project tasks.
Embedded in the Smart & Integrated Ticketing (SIT) Team you will take a key role supporting Project Managers by organising planning and execution of projects. This will include scheduling tasks, risk and progress management, liaising with stakeholders, and assisting all project governance tasks, scheduling and secretariat for project meetings, stakeholder and engagement sessions, ensuring minutes are drafted and all supporting project documentation is updated as required e.g. project dashboard, project reporting documents & RAID logs. You can be involved in multiple projects at any given time and will assist team members as required to ensure projects are being delivered as efficiently as possible. In addition, you will also be required to work with our Programme Support Officer (PSO) to ensure the wider Programme management activities are being controlled as required.
The projects you will support will be part of the Smart & Integrated Ticketing (SIT) programme which is at the forefront of emerging technologies for smart travel services in Scotland and deliver enhanced systems for national concessionary travel and public transport smart journeys, smart payment options, digital travel data and other benefits to passengers across Scotland. We use a blend of Waterfall (Prince2) and Agile project approaches and you may be required to adapt your project support to assist Project Managers as required, working with a wide range of internal and external stakeholders within Scottish Government and the wider transport industry in Scotland.
Responsibilities
- Direct support for Senior Project Managers and others in the SIT team to enable delivery of a range of smart projects which meet Transport Scotland goals and wider Government agendas.
- Work with SIT programme team to support life‑cycle delivery of multi‑modal public transport smart projects (products, services or schemes) from procurement through to delivery.
- Support Project Managers and the Programme Support Officer with key project management documentation including project initiation documents, project plans, risk and mitigation logs and ongoing monitoring and evaluation.
- Assist with scheduling and managing of meetings, stakeholder engagement sessions including secretariat notes/minutes both internal and external in complex and demanding environments.
- Take ownership of stakeholder engagement activity to ensure they are timely, effective and efficient.
- Support delivery to Digital Scotland Service Standards including recording, maintenance and management of key documentation as required.
- Manage audit records and invoicing relating to projects and schemes.
- Develop, produce and manage project related communications and engagement activities as well as support for internal and external communications as required working with Communications leads to ensure consistency.
- Support for ad hoc work commensurate to the role to support overall team delivery.
- Assign tasks to team members and ensure that they are completed successfully and within deadlines.
Qualifications
Project Officers should have or be closely working towards a professional level qualification such as Axelos Prince 2 Agile Project Management.
Success profile
Success profiles are specific to each job and they include the mix of skills, experience and behaviours candidates will be assessed on.
Technical / Professional Skills:
- Planning and scheduling - Practitioner
- Risk and issue management - Practitioner
- Stakeholder engagement - Awareness
Behaviours:
- Delivering at Pace - Level 2
- Communicating and Influencing - Level 2
How to apply
Apply online providing a CV and Supporting Statement of no more than 1500 words which provides evidence of how you meet the skills, experience and behaviours listed in the Success Profile above. Artificial Intelligence (AI) tools can be used to support your application but all statements and examples provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others or generated by artificial intelligence and presented as your own) applications will be withdrawn and internal candidates may be subject to disciplinary action.
If invited for further assessment this will consist of an interview and presentation. Assessments are scheduled for week 3rd Nov however this may be subject to change.
If you require any further information on the role please contact Harvey Blundell or Marc Ritchie.
About us
Transport Scotland is the national transport agency seeking to deliver a safe, efficient, cost‑effective and sustainable transport system for the benefit of the people of Scotland. Transport Scotland is accountable to Parliament and the public through Scottish Ministers with a budget of around 4 billion per year. Transport is a vital feature of the Scottish Government's focus on increasing sustainable economic growth and transport investments and policies have major impacts on the economy, people and the environment.
The Scottish Government is the devolved government for Scotland. We have responsibility for a wide range of key policy areas including education, health, the economy, justice, housing and transport. We offer rewarding careers and employ people across Scotland in a wide range of professions and roles. Our staff are part of the UK Civil Service working for Ministers and senior stakeholders to deliver vital public services which improve the lives of the people of Scotland. We offer a supportive and inclusive working environment along with a wide range of employee benefits.
Working pattern
Our standard hours are 35 hours per week and we offer a range of flexible working options depending on the needs of the role. This post is based in Glasgow and you will be expected to be office based twice per week.
Equality statement
We are committed to equality and inclusion and we aim to recruit a diverse workforce that reflects the population of our nation. Find out more about our commitment to diversity and how we offer and support recruitment adjustments for anyone who needs them.
Further information
Find out more about our organisation, what we offer, staff members and how to apply on our Careers Website. Read our Candidate Guide for further information on our recruitment and application processes.
Apply Before: 26th October 2025 (23:59) - This role is open to internal candidates OGD and Common Citizenship organisations only.
Project Officer in Glasgow employer: Scottish Government
Contact Detail:
Scottish Government Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Officer in Glasgow
✨Tip Number 1
Networking is key! Get out there and connect with people in the industry. Attend events, join online forums, or even reach out to folks on LinkedIn. You never know who might have a lead on your next opportunity!
✨Tip Number 2
Prepare for interviews like a pro! Research the company and the role thoroughly. Think about how your skills align with what they need, especially around project management and stakeholder engagement. Practice common interview questions to boost your confidence.
✨Tip Number 3
Showcase your organisational skills! During interviews, share examples of how you've successfully managed multiple projects or tasks. Highlight your experience with documentation and communication, as these are crucial for a Project Officer role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re genuinely interested in being part of our team at Transport Scotland. Good luck!
We think you need these skills to ace Project Officer in Glasgow
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Project Officer role. Highlight your experience with project management documentation, stakeholder engagement, and any relevant qualifications like Prince2 or Agile. We want to see how your skills match what we're looking for!
Craft a Compelling Supporting Statement: Your supporting statement is your chance to shine! Use it to provide specific examples of how you've demonstrated the skills and behaviours listed in the success profile. Keep it concise but impactful – remember, we’re looking for evidence of your abilities.
Be Honest About Your Experience: While it's tempting to use AI tools to help with your application, make sure everything you submit is truthful and reflects your own experiences. Plagiarism can lead to your application being withdrawn, and we definitely don’t want that!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way to ensure your application gets to us directly. Plus, you’ll find all the info you need about the role and our organisation there. We can’t wait to hear from you!
How to prepare for a job interview at Scottish Government
✨Know Your Projects
Before the interview, make sure you understand the key projects that the Smart & Integrated Ticketing (SIT) Team is involved in. Familiarise yourself with their goals and how they align with Transport Scotland's objectives. This will show your genuine interest and help you discuss how your skills can contribute to their success.
✨Showcase Your Communication Skills
As a Project Officer, excellent communication is crucial. Prepare examples of how you've effectively engaged with stakeholders in the past. Think about times when you had to present information clearly or manage expectations, as these experiences will highlight your ability to communicate and influence effectively.
✨Demonstrate Problem-Solving Abilities
Be ready to discuss specific challenges you've faced in project management and how you resolved them. Use the STAR method (Situation, Task, Action, Result) to structure your answers. This will help you illustrate your logical thinking and problem-solving skills, which are essential for this role.
✨Familiarise Yourself with Methodologies
Since the role involves both Waterfall (Prince2) and Agile approaches, brush up on these methodologies. Be prepared to discuss how you've applied them in previous roles or how you would adapt your support to fit different project needs. This knowledge will demonstrate your versatility and readiness to tackle various project environments.
