At a Glance
- Tasks: Provide high-quality support to a Strategic Director and manage various administrative tasks.
- Company: Join Education Scotland, a key player in shaping education policy.
- Benefits: Flexible working arrangements and the chance to work with senior leaders.
- Other info: Opportunity for career growth in a dynamic and supportive environment.
- Why this job: Make a real impact in education while developing your professional skills.
- Qualifications: Strong organisational skills and experience in admin support are essential.
The predicted salary is between 30000 - 40000 € per year.
Skilled Worker sponsorship is not available for this role. As a result, we are unable to appoint candidates who require Skilled Worker sponsorship now or in the future. Applicants must have an existing and ongoing right to work in the UK.
Overview
- Business area/Directorate: Education Scotland
- Location: Glasgow or Livingston
- Working Arrangement: Staff in roles compatible with hybrid working should aim to spend 40% of their contracted working time working in person at their contractual workplace.
- Grade: A4
- Advert Type: Temporary Promotion or Lateral Transfer
- Duration: Up to 12 months
Job Description
We have an opportunity for 2 x PA’s A4 to join the team on a temporary basis. The role of PA to Strategic Director requires insight into the work of Education Scotland, involving regular contact with the most senior staff within the Agency. The main purpose of the post is to provide effective and high quality one-to-one support to one of the Agency’s Strategic Directors (SD) and support the work of our Leadership Team and undertake a variety of clerical, admin, and decision-making tasks.
Key Responsibilities
- Monitoring and managing the SD’s mailbox, processing incoming and outgoing mail, prioritising information and filtering e-mails, ensuring that items are appropriately allocated, actioned and followed-up.
- Providing telephone support for the SD and liaising with internal and external stakeholders at all levels on their behalf, to ensure that enquiries are managed and correctly routed within Education Scotland.
- Actively managing the SD’s calendar, making decisions on meeting requests as appropriate and providing logistical support, commissioning and organising relevant briefing packs/papers and ensuring daily meeting papers are correct.
- Proactive and forward planning of the SDs time, ensuring urgent matters are identified and highlighted as soon as possible.
- Providing secretariat support at team and stakeholder meetings for the SD, providing logistical support, commissioning and organising relevant briefing packs.
- Obtain relevant management information and reports as and when necessary – dashboard information.
- Co-ordinating all material and support (including travel), for meetings and visits offsite.
- Processing EASEBuy orders and receipting goods and services.
- Managing electronic filing system in accordance with SG guidance.
- Assisting in setting up video conference / telephone conferences and other basic technical assistance.
- Supporting another SD in the absence of their PA in addition to their own substantive responsibilities.
- Building and maintaining excellent working relationships with internal and external stakeholders at all levels.
- Supporting the wider team as required, including supporting the preparation and delivery of events in line with Education Scotland events protocol and guidance.
Responsibilities Success Profiles
- Delivering at Pace - Level 1
- Working Together - Level 1
- Communicating and Influencing - Level 1
Experience
- Excellent organisational skills and ability to work using your own initiative.
- Excellent verbal and written communication skills, with the ability to build good working relationships with both internal and external stakeholders and collaborate effectively.
- Experience of providing administration support to senior leaders.
- Experience of working in a fast paced office environment, proficient in the use of Outlook.
Qualifications
This post is a full time role, but we welcome applications from staff with different working patterns, proposed working patterns will be assessed against the business requirements for this post.
Further Information
Further information about this opportunity is available from Elaine.Stevenson@educationscotland.gov.scot
How to Apply
Please submit an Expression of Interest (maximum 500 words) outlining your suitability for the role, relevant skills and experience, and what you would bring to the team. Applications should be sent direct to Elaine.Stevenson@educationscotland.gov.scot. Vacancies close at 11:59pm on Tuesday 2nd June.
Interviews
Interviews TBC
Selection Process
Applications will be reviewed by panel. Shortlisted candidates who are considered to have the skills and experience will be invited to interview with the hiring manager and another panel member. The panel will recommend the candidate considered most suitable for the post.
For any questions relating to your expression of interest please contact Elaine.Stevenson@educationscotland.gov.scot
PA to Strategic Director in Glasgow employer: Scottish Government
Education Scotland is an exceptional employer, offering a supportive work culture that values collaboration and professional growth. Located in Glasgow or Livingston, employees benefit from a hybrid working arrangement, allowing for flexibility while engaging with senior leadership and contributing to meaningful educational initiatives. With opportunities for skill development and a commitment to fostering strong relationships within the team and with external stakeholders, this role promises a rewarding experience in the public sector.
StudySmarter Expert Advice🤫
We think this is how you could land PA to Strategic Director in Glasgow
✨Tip Number 1
Get to know the company! Research Education Scotland and understand their mission, values, and recent projects. This will help you tailor your conversations and show that you're genuinely interested in the role.
✨Tip Number 2
Network like a pro! Reach out to current or former employees on LinkedIn. Ask them about their experiences and any tips they might have for landing the PA role. Personal connections can make a big difference!
✨Tip Number 3
Prepare for the interview by practising common questions related to the role. Think about how your organisational skills and experience align with the responsibilities of supporting a Strategic Director.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining the team at Education Scotland.
We think you need these skills to ace PA to Strategic Director in Glasgow
Some tips for your application 🫡
Be Clear and Concise:When writing your Expression of Interest, keep it clear and to the point. We want to see your skills and experience shine through without any fluff. Stick to the 500-word limit and make every word count!
Show Your Personality:Don’t be afraid to let your personality come through in your application. We’re looking for someone who can build great relationships, so a touch of your unique style can help us see how you’d fit into our team.
Tailor Your Application:Make sure to tailor your Expression of Interest to the role of PA to Strategic Director. Highlight relevant experiences that showcase your organisational skills and ability to support senior leaders effectively.
Proofread Before Sending:Before hitting send, give your application a good proofread. Typos and errors can distract from your message, and we want to see your best work. Take a moment to ensure everything is polished and professional!
How to prepare for a job interview at Scottish Government
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a PA to the Strategic Director. Familiarise yourself with Education Scotland's mission and values, as well as the specific tasks mentioned in the job description. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Since this role requires excellent organisational skills, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised tasks, managed calendars, and ensured effective communication with stakeholders. This will highlight your ability to thrive in a fast-paced environment.
✨Practice Your Communication Style
As a PA, you'll need to communicate effectively with various stakeholders. Practice articulating your thoughts clearly and concisely. Consider doing mock interviews with a friend or family member, focusing on how you would handle phone calls or emails on behalf of the Strategic Director. This will help you feel more confident during the actual interview.
✨Prepare Questions for the Panel
Interviews are a two-way street, so come prepared with thoughtful questions for the panel. Ask about the team dynamics, the challenges the Strategic Director faces, or how success is measured in this role. This shows your enthusiasm and helps you gauge if the position is the right fit for you.
