Executive Assistant in Glasgow

Skilled Worker sponsorship is not available for this role. As a result, we are unable to appoint candidates who require Skilled Worker sponsorship now or in the future. Applicants must have an existing and ongoing right to work in the UK.

We have an opportunity for a Grade B2 executive assistant to join the DECC Private Office team on a temporary basis. This is a varied and rewarding role and will give you the opportunity to gain experience working closely with the Director and the wider senior leadership team within DECC. The Energy and Climate Change Directorate leads and plays a central role in helping to achieve the Scottish Government's work to develop a thriving decarbonised economy, with world class public utilities and the best outcomes for Scottish consumers. Scotland has some of the most challenging targets for carbon reduction in the world and the Scottish Government is committed to pushing Scotland to the forefront in addressing climate change.

The postholders will be part of the Energy and Climate Change Private Office Unit and will report to the Private Office Team Leader. Working directly with the Director, you will work closely with them and their senior leadership team. There will also be some interaction with the senior leadership team within DECC and a range of internal and external stakeholders. You will also have the opportunity to cover the executive support for DDs and build your network within the Directorate. You will build a good working relationship with the DDs and wider directorate, supporting the Director by managing their diary, mailbox and ensuring they have appropriate information to undertake their role.

This is an ideal opportunity for someone in an Executive Support, Business Management or similar role with strong organisational and communication skills, with the ability to manage competing priorities and meet deadlines.

• Manage the diary by ensuring they have appropriate information and are fully prepared for meetings/speeches/engagements – working with the policy team - and that they have sufficient time for planning, clearance and travel.
• Lead on key business management functions and own the coordination of key corporate duties such as risk, business planning/monitoring, certificates of assurance and workforce planning.
• Horizon scanning to ensure you are on the front foot with engagement plans and what will be required by when so you can commission the relevant policy team.
• Manage the mailbox and have oversight of all the key issues and developments within the division and bring them to their attention. Ensure all internal and external queries are dealt within required time frames by coordinating commissions, cascading information and ensuring all relevant policy areas contribute where necessary.
• Involvement in projects as part of the Directorate Private Office Unit including: taking an active role in people survey action groups; support with the coordination and planning of away day events; and take an active role in short-life improvement projects as directed by the Director or line manager.

Success profiles are specific to each job and they include the mix of skills, experience and behaviours candidates will be assessed on, you should provide evidence of how you meet these in your statement.

• Seeing the bigger picture - Level 3
• Making effective decisions - Level 3
• Communicating and influencing - Level 3
• Delivering at pace - Level 3

You can find out more about Success Profiles on gov.scot.

This role is a temporary position until 4 February 2027. Our standard hours are 35 hours per week and we offer a range of flexible working options depending on the needs of the role, including Flexi-leave. Scottish Government staff in hybrid-compatible roles should aim to work in-person 40% of the time, either in an office or other agreed work location.

Applications are invited from eligible staff in bands A-B for this vacancy, see guidance on Saltire for details on eligibility criteria: Temporary vacancies and lateral move opportunities. Please submit a statement outlining your suitability for the role, relevant skills and experience, and what you would bring to the team (maximum 500 words). Vacancies close at 23:59pm on Thursday 11 June.

Applications will be reviewed by panel. Shortlisted candidates who are considered to have the skills and experience will be invited to interview with the hiring manager and another panel member. The panel will recommend the candidate considered most suitable for the post. Interviews are expected to be scheduled for w/c 22 June.

If you have specific questions about the role, please contact insert contact details. Read our Candidate Guide for further information on our recruitment and application processes.