This opportunity is only open to applicants who are currently 'Priority Movers'. Applications from individuals not currently on the Priority Mover list will be rejected and not considered.
The main purpose of this post is to provide a comprehensive strategic finance and business support function to the HMIE Finance & Governance Manager offering professional advice, guidance and challenge on all aspects of strategic business support including financial management, planning, monitoring and reporting
Responsibilities
Responsibilities
Finance
- Provide support to the Finance and Governance Manager by analysing monthly spend and payroll spend against budget and reforecast.
- Provide support to the Finance and Governance Manager by reporting monthly forecasts, ensuring budget is appropriately controlled and explain variances to senior management groups (end of Period report/Monthly deep dive report)
- Provide support to the Finance and Governance Manager to complete in year Budget Transfers; completion of in year spending reviews including MTFR; Accountable Officer Templates; commissions relating to the annual published Budget and end of year processes
- Provide support to the Finance and Governance Manager by analysing workforce data ensuring compliance with PSR requirements and Corporate Pay and Workforce Data Collection Commission
- Produce the Inspectorate’s annual budget and staffing budget plan.
- Challenge spend and variances and recommend actions to the Finance and Governance Manager to address these.
- Support and challenge the Inspectorate staff on financial management matters, ensuring appropriate policy is followed and controls are in place and engaging with specialist finance colleagues regularly.
- Liaise with SG and external partners to ensure income is received and reported on and to complete budget transfers.
- Provide analysis, data, management information and budget information to support change management and new initiatives by the senior leadership team and SG/external partners.
Governance and Information Management
- Ensure that the Inspectorate is appropriately governed and meetings are being managed by the Business Manager.
- Lead on the development of the risk management approach for the Inspectorate, including developing and managing the risk register and issues log for the Inspectorate, reporting to appropriate groups.
- Lead on developing a Data Protection Strategy for the Inspectorate, navigating data covered by SG Policies and those covered independently. Update Inspectorate Leadership Group of progress of Data Protection. Main point of external Data Protection Office, leading meetings where required
- Provide management and performance information on behalf of the Finance & Governance Manager and Inspectorate to inform and influence key decisions by leadership team.
- Support the Finance & Governance Manager to ensure compliance with Information Management, including Business of Government Correspondence, providing regular updates to the Inspectorate Leadership Group
- Lead on responses to data handling issues, including risks, breaches or sensitive information concerns.
- Provide support to the Senior Information Risk Owner (SIRO) and Information Asset Owners (IAOs) by providing policy advice, risk escalation and compliance monitoring.
Stakeholder Engagement
- Work with teams across HMIE and Scottish Government corporate teams to support a consistent approach to governance and assurance.
- Give advice and support to colleagues on governance standards, compliance processes, and how internal controls work.
Qualifications
Experience
- Completed relevant pathways training, and has experience of using Oracle Finance modules to complete all financial processes within a financial reporting yearly cycle.
- Demonstrable experience in financial management, including budget setting, monitoring, forecasting and financial governance.
- Strong understanding of public-sector information governance, data protection and records management frameworks.
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Highly developed interpersonal and communication skills with the ability to influence, negotiate and collaborate effectively with senior external and internal stakeholders.
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Strong organisational, planning and problem‑solving skills, with the ability to manage competing priorities across cross‑cutting functions.
Working pattern
This role is a permanent level transfer position.
This is a hybrid role. HMIE are based across two locations, Denholm House and the Optima. Staff can choose which base to work from but some attendance at the other location may be required periodically to accomodate team meetings, all staff events etc.
Our standard hours are 35 hours per week and we offer a range of flexible working options depending on the needs of the role, including Flexi-leave. Scottish Government staff in hybrid-compatible roles should aim to work in-person 40% of the time, either in an office or other agreed work location. If you have specific questions about the role you are applying for, please contact us.
How to Apply
Applications for this position will only be accepted from substantive B3 grade employees.
Please submit a statement outlining your suitability for the role, relevant skills and experience, and what you would bring to the team (maximum 500 words).
Vacancies close at 23:59pm on Thursday 10 September.
If you have questions about your application please contact yvonne.nova@hmie.gov.scot
Selection Process
All applicants will be invited to an informal discussion with the hiring manager. There will be no formal testing or assessment.
Discussions are expected to be scheduled for w/c TBC
Recruitment Principles
As a government organisation, we adhere to the Civil Service Commission Recruitment Principles and we investigate any complaints received in relation to recruitment cases.
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