At a Glance
- Tasks: Support the A9 Dualling Team with governance, meeting coordination, and documentation management.
- Company: Join Transport Scotland, a key player in major transport infrastructure projects.
- Benefits: Flexible working options, supportive environment, and opportunities for career growth.
- Other info: Work in a dynamic team with access to technical advisors and diverse projects.
- Why this job: Be part of an exciting project that shapes Scotland's transport future.
- Qualifications: Experience in administrative support and strong communication skills required.
The predicted salary is between 40500 - 49500 £ per year.
Transport Scotland’s Infrastructure Projects Directorate is responsible for the design, assessment, promotion, procurement and construction of major transport infrastructure projects. These include the current Scottish Motorway and Trunk Road Programme (including the A9 Dualling Perth to Inverness, A83 Rest and Be Thankful and A96 Dualling). The Directorate also leads and advises on procurement and contract management matters for Transport Scotland.
The post will be within the A9 Dualling Team, the Programme for which is progressing at pace with construction underway to dual the sections between Tomatin and Moy and between Tay Crossing and Ballinluig. Procurement for the A9 Dualling: Pitlochry to Killiecrankie is also currently underway and is expected to be awarded later this year. We are also delivering a wide range of advance works packages to help de-risk our programme. It is an exciting time for the team as we deliver the Scottish Government’s A9 Dualling Delivery plan to complete the A9 Dualling between Perth and Inverness by 2035.
The post holder will report to the C1 A9 Dualling Programme Governance Manager and will play an important role in maintaining programme governance arrangements, coordinating reporting cycles, managing actions and decisions, and providing professional secretariat support to the Senior A9 Dualling Programme management team. The A9 Dualling team consists of a range of engineers supported by governance and communications staff together with a specialist administration team with access to technical advisors across all projects under the Programme.
Whilst this post is for a role within the A9 Dualling Delivery Team mentioned above, flexibility may be required to work across the Directorate as priorities and projects dictate.
Responsibilities
- Providing comprehensive secretariat support to programme boards, steering groups, and working groups.
- Coordinating meeting schedules, preparing agendas, collating papers, and distributing documentation within agreed timescales.
- Attending meetings and producing accurate, concise minutes and records of decisions.
- Maintain action, decision, and risk logs, ensuring timely follow-up with responsible officers.
- Support the preparation of governance reports, dashboards, and briefing material.
- Manage document control processes and maintain programme records in accordance with information management requirements.
- Liaise with internal and external stakeholders to coordinate information and actions.
- Support the continuous improvement of governance and reporting processes.
- Provide administrative support to the wider programme team as required.
Experience
- Experience providing secretariat, governance, or administrative support within a professional environment with good organisational skills and the ability to prioritise work, and work efficiently, to meet deadlines.
- Excellent written communication skills, including minute-taking and report preparation, with proficiency in Microsoft 365 applications, including Outlook, Word, Excel, Teams, and SharePoint.
- Experience of working effectively with a range of stakeholders including senior managers.
Behaviours
- Communicating and influencing - Level 1
- Working Together - Level 1
- Managing a quality service - Level 1
How to apply: Apply online, providing a CV and supporting statement (of no more than 1500 words) providing evidence of how you meet the behaviours, experience and technical skills listed in the Success Profile above. Both the CV and the supporting statement provided will be assessed against the criteria for the role.
Artificial Intelligence (AI) tools can be used to support your application, but all statements and examples provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, and presented as your own) applications will be withdrawn and internal candidates may be subject to disciplinary action.
Successful candidates must complete the Baseline Personnel Security Standard (BPSS), before they can be appointed. BPSS is comprised of four main pre-employment checks – Identity, Right to work, Employment History and a Criminal Record check (unspent convictions).
We are committed to equality and inclusion and we aim to recruit a diverse workforce that reflects the population of our nation.
Skilled Worker sponsorship is not available for this role. As a result, we are unable to appoint candidates who require Skilled Worker sponsorship now or in the future. Applicants must have an existing and ongoing right to work in the UK.
A9 Dualling Secretariat Officer in Glasgow employer: Scottish Government
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We think you need these skills to ace A9 Dualling Secretariat Officer in Glasgow
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Brush up on the regulations, laws, and compliance standards relevant to the role you’re applying for. Since this is the government and public sector, they might throw technical questions related to policy frameworks or project management best practices that you'll need to navigate day-to-day.
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