At a Glance
- Tasks: Support and promote best practices in records management for the Scottish Government.
- Company: Join a dynamic team within the Scottish Government's Records Management sector.
- Benefits: Enjoy a hybrid working model and contribute to meaningful public service.
- Other info: Collaborative environment with opportunities for professional growth.
- Why this job: Make a real impact by enhancing operational performance through effective records management.
- Qualifications: Must be a substantive A3 grade colleague with relevant experience.
The predicted salary is between 24000 - 28000 £ per year.
This is an Expression of Interest (EOI) opportunity, available on a lateral move basis only. Applications are open to Core Scottish Government employees only.
Business Area / Directorate: Records Management Team, DG Corporate
Location: Saughton House
Working Arrangement: This is a full-time, hybrid position. Staff in roles compatible with hybrid working should aim to spend 40% of their contracted working time working in person at their contractual workplace.
Grade: A3
Advert Type: Level Transfer
Duration: Permanent
Eligibility: Expressions of Interest are invited from eligible substantive A3 grade colleagues on level transfer. Skilled Worker sponsorship is not available for this role. As a result, we are unable to appoint candidates who require Skilled Worker sponsorship now or in the future. Applicants must have an existing and ongoing right to work in the UK.
Overview: Expressions of interest are invited from substantive A3 grade colleagues to join the Records Management team which is responsible for managing the Scottish Government corporate record through the application of policies and rules relating to the Scottish Government Records Management plan approved by the Keeper of the Records. In this role you will support, promote, and share best practice records management practices, contributing to continuous improvement and the enhancement of operational performance. You will collaborate with teams across the organisation, to help enable the smooth and efficient delivery of services through robust records management practices.
Responsibilities
- Administer the electronic records and document management system and provide guidance on good records management practice. This includes taking responsibility for managing the SG corporate record by applying the SG Records Management Plan and Policy.
- Provide advice to customers on all aspects of records management, including responding to requests via approved corporate systems within defined service level agreements.
- Promote awareness and encourage effective use of the electronic records and document management system, advocating for the preservation of the corporate record.
- Familiarise staff with the SG information strategy ensuring that these principles are adhered to.
- Work collaboratively within the team and across wider Scottish Government and its executive agencies to deliver a high-quality service, and escalating queries where appropriate.
Qualifications
Success Profile: You can find out more about Success Profiles Behaviours, here: Behaviour levels - Success profiles: candidate guide
- Communicating and Influencing - Level 1
- Managing a Quality Service - Level 1
- Working Together - Level 1
- Delivering at Pace - Level 1
Working Pattern: This post is a full-time role, but we welcome applications from staff with different working patterns, proposed working patterns will be assessed against the business requirements for this post.
Further Information
Further information about this opportunity is available from emmanouil.moraitakis@gov.scot
How to Apply
Please submit an Expression of Interest (maximum 500 words) outlining your suitability for the role, relevant skills and experience, and what you would bring to the team. Vacancies close at 23:59pm on Tuesday 7 July.
Selection Process
Applications will be reviewed by panel. Shortlisted candidates who are considered to have the skills and experience will be invited to an informal discussion with the hiring manager and another panel member. The panel will recommend the candidate considered most suitable for the post. Informal discussions will be scheduled for w/c TBC.
Apply before: 23:59pm, 07/07/2026.
eRDM Records Management Team Support Officer in Edinburgh employer: Scottish Government
The Scottish Government offers a supportive and collaborative work environment, particularly for those in the Records Management Team. With a commitment to hybrid working, employees enjoy flexibility while contributing to meaningful projects that enhance operational performance across the organisation. Opportunities for professional growth and development are abundant, making it an excellent choice for individuals seeking a rewarding career in public service.
StudySmarter Expert Advice🤫
We think this is how you could land eRDM Records Management Team Support Officer in Edinburgh
✨Dive into Local Government Events
Get yourself to local government events and public sector job fairs. These are great for meeting recruiters and understanding what different organisations, like Scottish Government, are looking for. Plus, it shows your genuine interest in the sector!
✨Join Relevant Networks
Look for communities focused on public sector careers. Whether it’s local networking groups or online forums, connecting with professionals in the field can provide insider knowledge and opportunities that you won’t find on typical job boards.
✨Utilise Your University’s Resources
If you’re freshly graduated or still studying, make the most of your university's careers service. They often have exclusive partnerships with companies like Scottish Government and can help you get your foot in the door for these full-time public sector roles.
✨Stay Updated with Government Initiatives
Keep your finger on the pulse regarding new government projects and policies. Understanding current initiatives can give you a leg up in interviews, showing that you are informed and genuinely interested in making a difference in the public sector.
We think you need these skills to ace eRDM Records Management Team Support Officer in Edinburgh
Some tips for your application 🫡
Highlight Relevant Experience:In the public sector, having experience in community engagement, policy analysis, or project management stands out. Make sure to showcase any previous roles or volunteer work that reflects your understanding of public service values and how they've shaped your career path.
Showcase Your Knowledge of the Sector:When you’re applying for a government role, it’s crucial to demonstrate your understanding of the current political landscape and public policies. Consider including articles you've written or relevant projects that underline your capability to engage with these concepts effectively.
Tailor Your CV to Reflect Core Competencies:Government positions often require a clear demonstration of competencies such as communication, teamwork, and problem-solving. Try to structure your CV to highlight these skills, using specific examples of how you’ve applied them in past experiences, ideally with quantifiable outcomes where possible.
Craft a Compelling Cover Letter:Your cover letter is your chance to tell your story and convey your passion for public service. Discuss why you want to work for Scottish Government and how your values align with their mission. Be genuine and let your enthusiasm shine through—this can really set you apart from other candidates.
How to prepare for a job interview at Scottish Government
✨Get to Know Public Sector Values
Before your interview with Scottish Government, dig deep into their mission and values, especially how they align with public service and community impact. Understand the key policies or initiatives they are involved in – you’ll want to show that you genuinely care about serving the community.
✨Brush Up on Regulatory Knowledge
Brush up on the regulations, laws, and compliance standards relevant to the role you’re applying for. Since this is the government and public sector, they might throw technical questions related to policy frameworks or project management best practices that you'll need to navigate day-to-day.
✨Highlight Teamwork and Collaboration
The government sector thrives on collaboration. Be ready to discuss how you've successfully worked in diverse teams or involved stakeholders in your projects. Show us how you bring people together to get a common goal achieved – that's what public service is all about!
✨Prepare Real-Life Examples
Craft a few STAR (Situation, Task, Action, Result) stories that demonstrate your experience in similar roles. Whether it’s a project that made a difference in the community or a challenging situation you managed, be ready to express how your skills and experiences make you a valuable asset for Scottish Government.
