At a Glance
- Tasks: Support the Deputy Director and manage key business functions in a dynamic environment.
- Company: Join a forward-thinking division focused on Primary Care Capability.
- Benefits: Permanent position with opportunities for professional growth and development.
- Other info: Engage in strategic communications and support external advisory groups.
- Why this job: Be at the heart of decision-making and make a real difference in healthcare.
- Qualifications: Must be a current B1 employee with relevant skills and experience.
The predicted salary is between 23615 - 25674 £ per year.
This opportunity is only open to applicants who are currently 'Priority Movers'. Applications from individuals not currently on the Priority Mover list will be rejected and not considered.
We have an opportunity for a B1 to join the Primary Care Capability division on a permanent basis, to take on the role of both Business Manager and Personal Assistant to our Deputy Director. You will also be involved in supporting policy colleagues within the division and working alongside our Director Support Team.
Responsibilities
- Personal assistant duties to the Deputy Director for Primary Care Capability including management of calendar, inbox, and other support as required.
- In close liaison with Director support team, lead business support and programme management function for the division, including coordinating annual Certificate of Assurance, risk register management, and other duties.
- Lead wider business management for the division, coordinating reporting, policy commissioning, travel and other business functions.
- Lead organisation and act as Secretariat for divisional leadership and other priority meetings as required.
- Wider support to divisional units as required, according to business need and candidate's development goals (e.g. recent support has included strategic communications and Secretariat support to external strategic advisory groups).
Qualifications
This role is a permanent level transfer position.
How to Apply
Applications for this position will only be accepted from substantive B1 employees. Please submit a statement outlining your suitability for the role, relevant skills and experience, and what you would bring to the team (maximum 500 words). Vacancy closes at 11:59pm on Monday the 8th June.
Selection Process
All applications will be invited to an informal discussion with the hiring manager. Informal discussions are to be confirmed.
Further Information
If you have specific questions about the role, please contact stephen.jones@gov.scot. Read our Candidate Guide for further information on our recruitment and application processes.
Divisional Business Manager and Personal Assistant - B1 in Edinburgh employer: Scottish Government
As a leading employer in the Primary Care Capability division, we pride ourselves on fostering a collaborative and supportive work culture that prioritises employee growth and development. Our commitment to providing meaningful opportunities for advancement, alongside a comprehensive benefits package, makes us an excellent choice for those looking to make a real impact in their careers while working in a dynamic environment.
StudySmarter Expert Advice🤫
We think this is how you could land Divisional Business Manager and Personal Assistant - B1 in Edinburgh
✨Tip Number 1
Get to know the team! Before your informal chat, do a bit of research on the Deputy Director and the Director Support Team. Understanding their roles and recent projects can help you connect better during the conversation.
✨Tip Number 2
Show off your organisational skills! When discussing your experience, highlight specific examples where you've successfully managed calendars or coordinated meetings. This will demonstrate that you're ready to take on the PA duties.
✨Tip Number 3
Be proactive! If you have ideas on how to improve business management or streamline processes in the division, share them during your discussion. It shows initiative and that you're thinking ahead.
✨Tip Number 4
Don’t forget to follow up! After your informal chat, send a quick thank-you email to express your appreciation for the opportunity. It keeps you on their radar and shows your enthusiasm for the role.
We think you need these skills to ace Divisional Business Manager and Personal Assistant - B1 in Edinburgh
Some tips for your application 🫡
Be Clear and Concise:When writing your statement, make sure to get straight to the point. We want to see your relevant skills and experience without any fluff. Stick to the 500-word limit and ensure every word counts!
Showcase Your Skills:Highlight the skills that make you a great fit for both the Business Manager and Personal Assistant roles. We’re looking for someone who can juggle multiple tasks, so don’t be shy about sharing examples of your organisational prowess!
Tailor Your Application:Make sure your application speaks directly to the job description. We want to see how your experience aligns with the responsibilities listed, so refer back to them as you write your statement. It shows us you’ve done your homework!
Apply Through Our Website:Remember, the best way to apply is through our website. It’s straightforward and ensures your application gets to the right place. Plus, it’s a great way to keep track of your application status!
How to prepare for a job interview at Scottish Government
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Divisional Business Manager and Personal Assistant. Familiarise yourself with the key tasks like managing calendars, coordinating meetings, and supporting policy colleagues. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Prepare Your Success Stories
Think of specific examples from your past experiences that showcase your skills relevant to the role. Whether it's managing a complex calendar or leading a project, having these stories ready will help you illustrate your capabilities effectively during the discussion.
✨Engage in the Informal Discussion
Since the selection process includes an informal discussion with the hiring manager, treat it as a two-way conversation. Prepare thoughtful questions about the division's goals and how you can contribute. This shows your genuine interest and helps you assess if the role is the right fit for you.
✨Tailor Your Application Statement
When writing your application statement, be sure to highlight your relevant skills and experiences that align with the job description. Keep it concise and focused on what you can bring to the team, as this will set you apart from other candidates.
