At a Glance
- Tasks: Provide administrative support and manage communications for judicial recruitment.
- Company: Join the Judicial Appointments Board for Scotland, a key player in fair judicial processes.
- Benefits: Gain valuable experience in government with a supportive team and hybrid working options.
- Other info: Enjoy a dynamic work environment with opportunities for personal and professional growth.
- Why this job: Kickstart your career in government while making a real difference in judicial appointments.
- Qualifications: Organised, proactive individuals with strong communication skills are encouraged to apply.
The predicted salary is between 24000 - 28000 € per year.
This opportunity is only open to applicants who are currently 'Priority Movers'. Applications from individuals not currently on the Priority Mover list will be rejected and not considered.
We’re looking for someone organised, proactive and confident working both independently and as part of a small friendly team supporting recruitment for judicial positions. A great opportunity to develop a range of skills and experiences to start a career in Government.
About JABS: The Judicial Appointments Board for Scotland (JABS) is an independent, advisory non-departmental public body established in 2009. It is responsible for recommending individuals for judicial office in Scotland, operating independently of Ministers to ensure a fair and transparent appointments process. JABS makes recommendations for a range of roles, including Senators of the College of Justice, members of the First-tier Tribunals for Scotland, and other independent tribunals such as the Parole Board for Scotland.
The JABS Business Management Unit comprises 11 staff, led by the Chief Executive, and supports a Board of 16 members drawn from legal, judicial and lay backgrounds. BMU staff are employees of Scottish Government but are seconded to support the Board to carry out its functions.
Responsibilities:
- Provide day-to-day administrative support, handling sensitive information with care and utilising Microsoft Office software effectively.
- Take a lead role in managing the JABS mailbox, responding to queries timeously.
- Organise meetings, including issuing papers, checking availability and arranging travel and accommodation where needed.
- Support judicial appointment rounds, including processing applications, data entry, checking details and corresponding with candidates.
- Support interviews by welcoming candidates and visitors and ensuring any specific visitor requirements are met.
- Provide support at Board and senior management meetings as required.
- Order stationery, catering and supplies using Scottish Government finance systems.
- Assist with processing fee and expense claims for Board members.
- Maintain accurate corporate records and support the Board’s record management processes.
- Provide administrative and PA (personal assistant) support to senior management including diary management.
Working Pattern:
This role is a permanent level transfer position. A hybrid working pattern is in place however the post-holder will be expected to spend a significant amount of time in the office when required for competition and corporate support. This is likely to be twice weekly but further time may be expected depending on the demands of the work. The JABS offices are located at Thistle House, 91 Haymarket Terrace, Edinburgh.
If you have specific questions about the role you are applying for, please contact the Hiring Manager.
How to Apply:
Applications for this position will only be accepted from substantive A3 grade employees. Please submit a statement outlining your suitability for the role, relevant skills and experience, and what you would bring to the team (maximum 500 words). Vacancies close at 23:59pm on Thursday 28 May.
Selection Process:
All applicants will be invited to an informal discussion. There will be no formal testing or assessment. Discussions are expected to be scheduled for w/c tbc.
Further Information:
If you have specific questions about the role, please contact natalie.lighten@jabs.gov.scot. Read our Candidate Guide for further information on our recruitment and application processes.
Appointments Administrator (Modern Apprentice) - A3 in Edinburgh employer: Scottish Government
The Judicial Appointments Board for Scotland (JABS) offers a unique opportunity for individuals looking to kickstart their career in government within a supportive and collaborative environment. With a focus on professional development, employees benefit from a hybrid working model and the chance to engage with a diverse team dedicated to ensuring a fair judicial appointments process. Working in the heart of Edinburgh, JABS fosters a culture of transparency and respect, making it an excellent employer for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Appointments Administrator (Modern Apprentice) - A3 in Edinburgh
✨Tip Number 1
Make sure you know the ins and outs of the role you're applying for. Research JABS and understand their mission. This will help you tailor your conversation during the informal discussion and show that you're genuinely interested.
✨Tip Number 2
Practice your responses to common interview questions. Think about how your skills align with the responsibilities listed in the job description. We want you to feel confident and ready to impress!
✨Tip Number 3
Don’t forget to prepare some questions for the hiring manager. This shows that you’re engaged and keen to learn more about the team and the work environment. Plus, it gives you a chance to see if it’s the right fit for you.
✨Tip Number 4
Finally, apply through our website! It’s the best way to ensure your application gets seen. Plus, we’re here to support you every step of the way, so don’t hesitate to reach out if you need any help.
We think you need these skills to ace Appointments Administrator (Modern Apprentice) - A3 in Edinburgh
Some tips for your application 🫡
Know Your Audience:Before you start writing, take a moment to understand who you're addressing. JABS is all about fairness and transparency, so make sure your application reflects those values. Show us that you get what the role is about and how you can contribute!
Be Organised and Clear:Since the role involves a lot of admin work, it’s crucial to demonstrate your organisational skills right from your application. Use clear headings, bullet points, and concise language to make your statement easy to read. We want to see that you can communicate effectively!
Highlight Relevant Skills:Make sure to showcase any relevant experience or skills that align with the responsibilities listed in the job description. Whether it's your proficiency in Microsoft Office or your knack for managing emails, let us know how you can hit the ground running!
Stick to the Word Limit:You've got a maximum of 500 words to impress us, so make every word count! Be succinct and focus on the most important points that highlight your suitability for the role. Remember, quality over quantity is key here!
How to prepare for a job interview at Scottish Government
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Appointments Administrator. Familiarise yourself with the tasks mentioned in the job description, like managing the JABS mailbox and supporting judicial appointment rounds. This will help you demonstrate your knowledge and enthusiasm for the role.
✨Show Off Your Organisational Skills
Since the role requires strong organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you handle sensitive information and ensure accuracy in your work, as these are crucial for the position.
✨Be Proactive in Your Approach
During the interview, highlight your proactive nature. Share instances where you've taken the initiative to solve problems or improve processes. This will show that you're not just a team player but also someone who can work independently and contribute positively to the team.
✨Prepare Questions for the Interviewers
At the end of the interview, you'll likely have the chance to ask questions. Prepare thoughtful queries about the team dynamics, the challenges faced by the JABS, or the opportunities for growth within the role. This shows your genuine interest and helps you assess if the position is the right fit for you.
