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- Tasks: Process invoices and manage accounts payable/receivable with precision and efficiency.
- Company: Join the National Records of Scotland, a key player in preserving Scotland's history.
- Benefits: Enjoy flexible working options, a supportive environment, and a range of employee benefits.
- Other info: Great career growth opportunities within a diverse and inclusive team.
- Why this job: Make a difference in public service while developing your finance skills.
- Qualifications: Experience with IT tools like Word and Excel; strong attention to detail required.
The predicted salary is between 30000 - 40000 £ per year.
Do you have excellent attention to detail? Can you demonstrate strong planning and organisation skills, while prioritising workloads to meet deadlines? If the answer is yes, then this exciting opportunity could be for you.
The Accounts Payable / Receivable team is part of the Financial Division within National Records of Scotland (NRS). The Financial Division is responsible for the operation and support of the NRS finance system (Oracle Cloud) and a number of smaller systems, and provision of related services.
The Accounts Payable / Receivable Officer is responsible for the accurate, timely, and compliant processing of supplier invoices using Oracle Cloud Financials (Accounts Payable module). Working within a public sector financial control framework, you will ensure expenditure is processed in accordance with financial regulations, audit requirements, supporting effective stewardship of public funds.
Responsibilities- Ensure all accounts payable invoices, citizen payment and credit notes received are registered/stored and processed within 2 working days.
- Process invoices in accordance with the requirements to achieve the Ministerial 10-day payment target.
- Creating requested accounts receivable invoices using Oracle Cloud.
- Ensure compliance with all audit requirements, in particular the treatment of copy invoices ensuring that supplier statements are obtained as confirmation of non-payment.
- Ensure that non-compliant invoices have the correct holds and distributions applied and when matching ensure that those holds are lifted and the invoice status is validated.
- Manage and monitor team mailboxes and communications to prioritise and deal with requests quickly and accurately.
- Escalation of complex cases to A4 finance officers and finance manager where appropriate.
- Prioritise and organise accounts payable tasks in a changing environment, working collaboratively as part of a team to adapt to shifting priorities and ensure strong payment performance is achieved.
- Experience in using IT packages such as Word and Excel.
- Communicating and Influencing – Level 1
- Working Together – Level 1
- Delivering at pace – Level 1
Apply online, providing a CV and Supporting Statement (of no more than 500 words) which provides evidence of how you meet the skills, experience and behaviours listed in the Success Profile above. Vacancies close on at 23:59pm on Wednesday 13 May.
If invited for further assessment, this will consist of an interview and a written analysis exercise.
Successful candidates must complete the Baseline Personnel Security Standard (BPSS), before they can be appointed. BPSS is comprised of four main pre-employment checks – Identity, Right to work, Employment History and a Criminal Record check (unspent convictions).
We are committed to equality and inclusion and we aim to recruit a diverse workforce that reflects the population of our nation.
Accounts Payable/Receivable Finance Officer in Edinburgh employer: Scottish Government
Contact Detail:
Scottish Government Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Accounts Payable/Receivable Finance Officer in Edinburgh
✨Tip Number 1
Get to know the company! Research National Records of Scotland and understand their mission. This will help you tailor your responses during interviews and show that you're genuinely interested in the role.
✨Tip Number 2
Practice makes perfect! Prepare for common interview questions related to accounts payable/receivable. Think about how your skills align with their needs, especially around attention to detail and meeting deadlines.
✨Tip Number 3
Network like a pro! Connect with current or former employees on LinkedIn. They can provide insights into the company culture and even tips on the interview process.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re serious about joining the team at NRS.
We think you need these skills to ace Accounts Payable/Receivable Finance Officer in Edinburgh
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Accounts Payable/Receivable role. Highlight relevant experience and skills that match the job description, especially your attention to detail and organisational skills.
Craft a Strong Supporting Statement: Your supporting statement is your chance to shine! Use it to provide specific examples of how you meet the skills and behaviours outlined in the Success Profile. Keep it concise and focused, sticking to the 500-word limit.
Be Honest About Your Experience: While AI tools can help, remember to keep your application genuine. All statements should reflect your true experiences. Plagiarism can lead to your application being withdrawn, so be yourself!
Apply Through Our Website: We encourage you to apply through our website for a smooth application process. It’s straightforward and ensures your application gets to the right place quickly!
How to prepare for a job interview at Scottish Government
✨Know Your Numbers
Brush up on your financial knowledge, especially around accounts payable and receivable processes. Be ready to discuss how you’ve handled invoices in the past, and if possible, share specific examples of how you met deadlines or improved processes.
✨Master Oracle Cloud
Since this role involves using Oracle Cloud Financials, make sure you’re familiar with its features. If you’ve used it before, prepare to talk about your experience. If not, do a bit of research or even watch some tutorials to get a basic understanding.
✨Showcase Your Attention to Detail
This position requires excellent attention to detail, so be prepared to demonstrate this skill. You might want to bring examples of how you’ve ensured accuracy in your previous roles, whether that’s through double-checking invoices or maintaining organised records.
✨Communicate Clearly
Strong communication skills are key for this role. Practice articulating your thoughts clearly and concisely. During the interview, don’t hesitate to ask clarifying questions if you need more information about what’s being asked.