Assistant Project Manager

This is an Expression of Interest (EOI) opportunity, available on a lateral move basis only. Applications are open to Core Scottish Government employees only.

Business Area/Directorate – Workplace Division

Location – Victoria Quay

Working Arrangement – This post is based in Victoria Quay, Edinburgh. It is a hybrid compatible role and will work in either an office or other agreed work location 40% of the time, with every Tuesday our Edinburgh office anchor day. Approved hybrid exemptions will be reviewed as part of the application process. The role may require travel between Scottish Government and public bodies sites.

Overview

Do you want to be involved in transforming the core Scottish Government (SG) estate? Workplace Division provides services to assist with the smooth, safe and environmentally friendly running of SG buildings and fleet. There are approximately 60 sites with a variety of different building types which make up the core SG estate. The division also provides a range of place-related corporate services - including workplaces, travel, security and business continuity and leads on workplace strategy, including medium and longer-term policy options for our workplaces.

This post sits within Estates Project’s Estates Change and Workplace Improvement Team. The team is dedicated to delivering estate planning services and a variety of capital and resource-related property projects across the core SG estate. These projects vary in scope, from scheduled or reactive maintenance to large-scale development initiatives, specifically aimed at enhancing internal workspaces for colleagues.

The B1 Assistant Project Manager post will be assigned small to medium-scale projects and tasks aligned to the Estate Strategy and the Scottish Single Estate programme, designed to optimise public sector property by making it more sustainable, efficient and cost effective. Typical projects will include office relocation, fit-outs, refurbishments and improvements. Activities will involve supporting feasibility studies and works through to the end delivery of a project or task, with a key role in governance and working with Principal Designers, Contractors, Moves specialists and stakeholders to deliver against clearly defined outcomes that are achieved within the agreed time, cost and quality constraints.

This role sits under the Government Property Profession, and also incorporates technical capability/professional requirements from the Project Delivery profession. We are seeking a highly motivated Assistant Project Manager ideally with experience of project delivery within the Property Profession e.g. Facilities Management or Operational Delivery.

Responsibilities

• Delivering and co-ordinating small to medium projects and tasks in a safe, efficient and effective manner that provides value for money and meets agreed criteria in terms of programme, cost management and quality.
• Working as part of a team to assist Project Managers in the delivery of medium to large-scale projects supporting project communications and governance activities.
• Maintaining finance records to track costs of delegated budgets and ensure accurate completion of monthly reconciliation in conjunction with finance colleagues.
• Maintaining and monitoring project documentation including online filing systems to ensure compliance with required record keeping.
• Providing monthly reporting information to the Head of Estate Projects including preparation of power point presentations as required.

Qualifications

National Security Vetting Security Clearance – Security Check level is essential for this post so applicants must have or be prepared to apply.

Success profile

Success profiles are specific to each job and they include the mix of skills, experience and behaviours candidates will be assessed on. The following are relevant for this role.

Technical / Professional Skills:

• Analytical Decision Making (Working Level)
• Property Programme and Project Management (Working Level)

Experience

• Working as part of a team to support projects, ideally within the Property Profession, involving the collation and reporting of information using project management tools.
• Effective communication with stakeholders, using appropriate channels, to ensure information is clearly presented and understood.
• Maintaining or monitoring budget performance and following procurement processes.

Behaviours

• Managing a Quality Service (Level 2)
• Working Together (Level 2)

Location

This post is based in Victoria Quay, Edinburgh. It is a hybrid compatible role and will work in either an office or other agreed work location 40% of the time, with every Tuesday our Edinburgh office anchor day. Approved hybrid exemptions will be reviewed as part of the application process. The role may require travel between Scottish Government and public bodies sites.

Working pattern

The post is a full time role and our standard working hours are 35 per week. If you work different hours we will assess proposed working patterns against the business requirements for this post.

Further Information

Further information about this opportunity is available from Craig McCartney craig.mccartney@gov.scot

How to Apply

Please submit an Expression of Interest (maximum 750 words), describing how your skills, qualities and experience make you suitable for the role. You should make particular reference to, and structure your supporting statement around, the Success Profile noted in the job advert.

Vacancies close at 11:59pm on the date displayed in the table, unless otherwise stated on the job advert.

Interviews will be scheduled for w/c 17 August. Applications will be reviewed by panel. Shortlisted candidates who are considered to have the skills and experience will be invited to interview with the hiring manager and another panel member. The panel will recommend the candidate considered most suitable for the post.