At a Glance
- Tasks: Support two Deputy Directors in a fast-paced environment with administrative tasks.
- Company: Join the Directorate for Public Service Reform, focused on sustainable public services.
- Benefits: Gain an SQA Qualification in Business and Administration with tailored training.
- Other info: Enjoy a positive working environment with opportunities for learning and collaboration.
- Why this job: Make a real difference in supporting vulnerable communities while developing your skills.
- Qualifications: Open to current Priority Movers with relevant skills and experience.
The predicted salary is between 24000 - 28000 £ per year.
This opportunity is only open to applicants who are currently 'Priority Movers'. Applications from individuals not currently on the Priority Mover list will be rejected and not considered.
The Directorate for Public Service Reform is primarily responsible for ensuring Scotland’s public services are fiscally sustainable in the long-term and people across the country can access the support they need, where and when they need it most. It focuses on reforming public and third sector services to support vulnerable communities and ensure there is the right infrastructure in place to help the most vulnerable in our communities and deliver the ambitions of the resource spending review.
The Directorate promotes a positive working environment rooted in civil service values, with a strong emphasis on learning, development, and collaboration. We have one modern apprenticeship post available which will sit within the Business Management Unit (BMU). This is an exciting post which will support two Deputy Directors in a busy, fast-paced working environment. The role is designed to provide a unique opportunity to join a high profile and complex policy directorate and bespoke tailored inductions and training will be provided on all aspects of the role. The post-holder will receive support and coaching from the directorate BMU and in addition to this, will work towards obtaining an SQA Qualification (SVQ) in Business and Administration.
Key Responsibilities
- Management of two personal mailboxes, ensuring emails are actioned, allocated and processed promptly.
- Management of two calendars, setting up meetings with internal and external stakeholders, ensuring entries are kept up to date and general coordination in a pressured environment.
- Provide support at internal and external events by providing administrative and logistical assistance.
- Provide Information Management Support Officer (IMSO) support to the directorate, responding to requests in a timely manner.
- Work as part of the wider business management team, providing support to colleagues across the Directorate as and when required.
- Duties involve the management of document records, maintaining distribution lists, and general administrative ad-hoc tasks as required.
Qualifications
This role is a permanent level transfer position for a MAPS role.
How to Apply
Applications for this position will only be accepted from substantive A3 grade employees. Please submit a statement outlining your suitability for the role, relevant skills and experience, and what you would bring to the team (maximum 500 words). Vacancies close at 23:59pm on Thursday 23 July. If you have questions about your application please contact kirsty.mackenzie@gov.scot.
Selection Process
All applicants will be invited to an informal discussion with the hiring manager. There will be no formal testing or assessment. Discussions are expected to be scheduled for w/c TBC.
Administration - A3 employer: Scottish Government
The Scottish Government offers a dynamic and supportive work environment, where you can make a significant impact on customer service and safeguarding across Scotland. With a strong focus on employee development and innovation, you will have access to numerous growth opportunities while working alongside a dedicated team committed to excellence in public service. Join us in shaping a high-performing organisation that values collaboration and strives for transformative results.
StudySmarter Expert Advice🤫
We think this is how you could land Administration - A3
✨Get Involved with Local Community Projects
The government and public sector thrive on community engagement, so volunteering for local community projects or councils can give you a leg up. Not only does it boost your CV, but it also puts you in touch with folks who might be part of the hiring teams or know about upcoming apprenticeship opportunities.
✨Utilise Apprenticeship Fairs and Talks
Make the most of apprenticeship fairs and local talks aimed at young people in your area. They're a goldmine for networking and finding out firsthand about companies and their hiring processes, plus you can ask questions about what it’s really like working for organisations like Scottish Government.
✨Follow Government Initiatives on Social Media
Check out social media channels where public sector initiatives and job roles are advertised. Many public sector organisations post updates on apprenticeships and related events, so be sure to follow them and engage with their content. This way, you’ll be in the loop when it comes to opportunities at places like Scottish Government.
✨Apply Early and Keep It Personal
Apprenticeships can be super competitive, so don't wait until the last minute to throw your hat in the ring! When applying, keep your application personal and show off your passion for the public sector – it's all about how you can contribute to the mission of organisations like Scottish Government. Our website is a great place to keep an eye out for openings!
We think you need these skills to ace Administration - A3
Some tips for your application 🫡
Show Off Your Soft Skills:In the public sector, soft skills like communication, teamwork, and problem-solving are key. Make sure your CV highlights experiences that demonstrate these skills, perhaps through school projects or volunteering. We love seeing how you interact with your community!
Tailor Your Cover Letter to Fit:Your cover letter is your chance to express your enthusiasm for the role. Specifically mention why working at Scottish Government in the government-public sector excites you and how this apprenticeship will help you grow. We want to see your passion for making a difference!
Research, Research, Research!:Before applying, dive into Scottish Government’s values and recent projects. Showing that you understand what we stand for and how you can contribute can really make your application pop. It lets us know you’re genuinely interested in what we do!
Highlight Any Relevant Experience:Even if it’s just part-time jobs, internships, or volunteer work, include any experience that relates to the public sector. If you've worked on community initiatives or school councils, be sure to mention those. We want to see your commitment to public service!
How to prepare for a job interview at Scottish Government
✨Know Your Local Issues
In the public sector, it's crucial to be in tune with the issues affecting your community. Make sure you can discuss local challenges and how you would approach solving them. This shows your commitment and awareness of the sector!
✨Highlight Your Passion for Service
For an apprenticeship in the government sector, it’s all about your motivation. Be ready to talk about why you want to serve your community and how you can bring enthusiasm and a fresh perspective to the role with Scottish Government.
✨Brush Up on Relevant Policies
Expect questions about specific policies or frameworks relevant to your desired position. Familiarise yourself with recent legislation or initiatives related to Scottish Government and be prepared to discuss how you can contribute to these efforts in the role of Administration - A3.
✨Show Your Willingness to Learn
As this is an apprenticeship, demonstrating your eagerness to learn is essential. Be prepared to discuss how you've tackled challenges in the past and how you plan to develop your skills further while working with Scottish Government.
