Temporary Recruitment Administrator (Grade E1)

SFC's Human Resources team is integral to the organisation’s role and success in supporting post-16 education in Scotland through the support and services we provide to our colleagues, the leadership team and the organisation as a whole. As a team we support employee welfare, recruitment, onboarding, payroll, organisational development, employee relations, learning and development, equalities and so much more. This role will support the team with recruitment administration, guide candidates on their application and onboarding journey and offer assistance to stakeholders with recruitment questions. We expect that this role will end in February 2027.

Key Responsibilities

• Provide support to selection panels including advertising roles, setting up scorecards, invitations to interview, handling candidate queries and any other necessary assistance.
• Co-ordinate the onboarding process and administration for all new starters ensuring a positive candidate journey.
• Proactively manage the flow of information in and out of the recruitment and Applicant Tracking System (ATS) mailboxes, liaising with team members to ensure all incoming mail is acknowledged and dealt with within an agreed timeframe.
• Provide support to stakeholders across SFC to enable them to make best use of the ATS.
• Ensuring the team’s records and files are organised appropriately and in line with SFC’s internal policies for information management and GDPR requirements.
• Organise internal and external recruitment meetings and take minutes as required.
• Provide any other support to the smooth running of the team or the organisation that may reasonably be required.

Skills, Knowledge and Expertise

It is important through your CV / Cover Letter that you give evidence of proven experience of each of the following essential criteria:

• Experience of working in an HR or recruitment environment in a similar role.
• Proven administration and organisational skills utilising either an Applicant Tracking System (ATS) or a Human Resources Information System (HRIS).
• A proactive, positive, professional and people-friendly approach to working with stakeholders.
• Ability to plan and manage workloads and deadlines and deal with conflicting priorities whilst supporting different team members.
• Proven ability to maintain accuracy and attention to detail.
• Ability to maintain confidentiality, exercise diplomacy and discretion.
• Understanding of and competence in basic filing and information management systems/records management.
• Effective IT systems, keyboard and office skills – including proficiency in the use of MS Word and Excel.

Terms and Benefits

• Normal full-time hours of work are 35 per week. We will consider flexible working arrangements.
• A flexi-time system is in operation.
• Annual leave entitlement of 30 days pro-rata, plus public and privilege holiday entitlement of 13 days pro-rata.
• A flexible approach to hybrid working, giving you flexibility to work from home anywhere in the UK for some of the time while also maintaining regular in-person contact with colleagues.
• Annual pay review: approved within the framework of the Scottish Government’s Public Sector Pay Policy and negotiated with our recognised trade union, Unite.
• Eligibility to join the Civil Service Pension Scheme.
• Support for continuous professional development.
• Support for health and wellbeing, including generous occupational sick pay.
• Support for travel to and from work, including a salary sacrifice cycle loan scheme.
• Although most salaried roles are advertised as full time positions (35 hours a week), we are happy to discuss part-time or compressed hours to suit a candidate's circumstances.
• We will consider secondment applications for most salaried fixed-term or temporary positions.

This role has been identified and will be funded by The Scottish Government to support the smooth transition of the Tertiary Education and Training (TET) Bill.