At a Glance
- Tasks: Join our HR team as a generalist administrator, supporting various HR functions and managing key tasks.
- Company: Scottish Friendly is a progressive mutual life insurance office with a rich 160-year history.
- Benefits: Enjoy remote work options, generous annual leave, wellness support, and exciting recognition awards.
- Why this job: Be part of a meaningful mission to help everyone save for their loved ones in a supportive culture.
- Qualifications: Strong communication skills, proficiency in Microsoft Office, and a positive, flexible attitude are essential.
- Other info: We value inclusivity and offer accommodations during the application process.
The predicted salary is between 28800 - 43200 £ per year.
Do you want to be part of something more than just a financial services business? Do you believe everyone, regardless of wealth, should have the opportunity to save and look after their loved ones? Scottish Friendly have an exciting opportunity to join our HR team. Based in Glasgow City Centre, we are one of the most progressive mutual life insurance offices in the UK. We have a strong, clear culture which has grown since 1862 with our customers and colleagues of today and the future being at the heart of that growth.
The role is a generalist HR Administrator, and the post holder will require to be both reactive and sensitive to supporting the HR Team with issues arising within the organisation at any given time. You will be required to have in-depth knowledge of and notable experience with all administrator tasks in a fast-paced environment. You will be innovative, proactive, comfortable working on your own initiative, adaptable and discreet, with strong time management skills.
Responsibilities:
- Supporting HR Director in administration, presentations, reports and diary management.
- Scheduling and supporting team and department meetings, adding items to the agenda, and taking responsibility for actions.
- Production of monthly HR metrics and budget and risk reports.
- Co-ordinating and tracking HR budget.
- Assisting with recruitment and onboarding of new colleagues, providing all administrative support required across the business.
- Updating and maintaining colleague records on HR system.
- Co-ordinating and supporting training record management, recommending improvements where appropriate.
- Preparing and amending HR documents where required, i.e. employment contracts and recruitment guides.
- Updating employee holiday and sickness records on our HR system.
- Reviewing and renewing People policies and legal compliance.
- Providing first line advice on HR matters for colleagues in the business.
- Producing, updating and co-ordinating the HR annual plan, ensuring the team provide input and update accordingly.
- Supporting the HR team and business for key HR events such as all colleague events, Christmas parties etc.
- Administer expenses and payroll for the business.
- Ad-hoc duties as and when required from the HR team.
Qualifications & Skills:
- Excellent interpersonal skills.
- Strong communication skills, both written and verbal.
- Proficiency in Microsoft Office applications including Word, Excel, Outlook, and PowerPoint.
- Diary management experience at senior level.
- Finance sector experience with understanding of regulatory terminology.
- Proven track record of producing detailed reports.
- Experience of managing high volumes of work and the ability to prioritise.
- Strong analytical skills.
- Excellent attention to detail.
- A flexible approach coupled with enthusiasm and an eagerness to learn.
- You will be a team player with a positive can-do attitude.
- Strong numerical skills.
With assets under management of over £5bn and more than 700,000 members we have lots to look after and lots more to do. If you want to be part of the team and you think this is you, we would love to hear from you.
We support life inside and outside work, offering:
- Recognition awards: Win exciting prizes, including one weeks’ annual leave plus £3,000 spending money.
- Refer-a-friend scheme: Earn rewards for bringing talented friends to our team.
- Annual Leave: 25 days annual leave (rising to 28 with service) plus 8 bank holidays, and options to buy or sell extra days.
- Supporting the future: 10% employer pension contribution, 4 x group life cover.
- Getting around: Access to cycle-to-work schemes, Electric Vehicle scheme and travel loans.
- Wellbeing: 24/7 GP access, EAP, Private Healthcare, and free legal/financial advice a variety of savings at top high street and online retailers.
- Hybrid model with up to three remote days per week, totalling 35 hours per week Monday to Friday.
We are committed to creating an inclusive environment where all colleagues feel valued, respected and represented. If you require any accommodations during the application process, please don’t hesitate to let us know.
Human Resources Administrator employer: Scottish Friendly
Contact Detail:
Scottish Friendly Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Human Resources Administrator
✨Tip Number 1
Familiarise yourself with the specific HR practices and regulations in the financial services sector. Understanding the regulatory terminology will not only help you during interviews but also demonstrate your commitment to the role.
✨Tip Number 2
Showcase your proficiency in Microsoft Office applications, especially Excel and PowerPoint. Consider preparing a sample report or presentation that highlights your analytical skills and attention to detail, as these are crucial for the role.
✨Tip Number 3
Network with current or former employees of Scottish Friendly on platforms like LinkedIn. Engaging with them can provide valuable insights into the company culture and expectations, which you can leverage during your application process.
✨Tip Number 4
Prepare to discuss your experience in managing high volumes of work and prioritising tasks effectively. Think of specific examples where you've successfully handled multiple responsibilities, as this will resonate well with the fast-paced environment they describe.
We think you need these skills to ace Human Resources Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in HR administration, particularly in fast-paced environments. Emphasise your skills in diary management, report production, and any finance sector experience you may have.
Craft a Compelling Cover Letter: Write a cover letter that reflects your passion for the role and the company. Mention how your values align with Scottish Friendly's mission and culture, and provide specific examples of how you've demonstrated the required skills in previous roles.
Showcase Your Interpersonal Skills: In your application, highlight your excellent communication and interpersonal skills. Provide examples of how you've successfully supported teams or managed relationships in previous positions, as these are crucial for the HR Administrator role.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects attention to detail, which is essential for the HR Administrator position.
How to prepare for a job interview at Scottish Friendly
✨Know Your HR Basics
Make sure you brush up on your HR knowledge, especially around recruitment processes and employee relations. Being able to discuss these topics confidently will show that you're well-prepared and understand the role.
✨Demonstrate Your Organisational Skills
Since the role involves a lot of administration, be ready to share examples of how you've successfully managed multiple tasks in a fast-paced environment. Highlight your time management strategies and any tools you use to stay organised.
✨Showcase Your Communication Skills
Strong communication is key in HR. Prepare to discuss how you've effectively communicated with colleagues or handled sensitive situations in the past. This will demonstrate your interpersonal skills and ability to handle HR matters discreetly.
✨Be Ready for Scenario Questions
Expect questions that ask how you would handle specific HR scenarios, such as dealing with a conflict between employees or managing a tight deadline for reports. Think through your responses ahead of time to show your problem-solving abilities.