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- Tasks: Join our team to manage recruitment processes and support HR activities.
- Company: Be part of the Scottish Fire and Rescue Service, dedicated to community safety.
- Benefits: Enjoy flexible working hours and a hybrid work model with potential for extra hours.
- Why this job: Make a real impact in a supportive environment while developing your administrative skills.
- Qualifications: Previous admin experience and strong communication skills are essential; IT proficiency is a must.
- Other info: This role offers a chance to grow within a respected organisation committed to equal opportunities.
The predicted salary is between 20000 - 28000 £ per year.
The Scottish Fire and Rescue Service would like to invite applications for the post of People Services Administrator based at SFRS Headquarters, Cambuslang on a permanent basis.
This is a part-time post working 17.5 hours per week, with the potential for extra hours, however applications from individuals seeking to work on a flexible working basis would be considered.
The successful candidates will be required to work as part of a dedicated team within the People Directorate supporting the development and delivery of SFRS People Services activities via the provision of an efficient, accurate and prompt end to end resourcing administration service. You will administer and process vacancies, promotional campaigns and other selection processes, within the Services\’ electronic recruitment portal and supporting systems/trackers. You will be required to process administrative tasks as required to support; vacancy creation, application shortlisting, psychometric or practical selection testing and interview scheduling, ensuring that timely candidate status communications are issued and recorded at each stage of the process. You will maintain, administer and update SFRS systems (e.g. HR/Payroll system and the Services electronic resourcing system) ensuring data is accurate and follows standard SFRS guidelines enabling effective statistical reporting against performance indicators and for governance purposes and responses to FOI requests.
Previous experience of working within a busy administrative environment is essential, the successful candidate must demonstrate good verbal and written communication skills with an ability to communicate clearly and confidently, displaying exceptional organisational skills and the ability to work flexibly and accurately to meet deadlines and timescales. The ability to use initiative when dealing with issues and offering solutions. The applicant must have previous experience of handling personal and confidential data and an understanding of Data Protection Legislation. A working knowledge and experience of IT packages e.g. Office 365 is required.
The standard working week for support staff posts is 35 hours, Monday – Friday, applicants will be required to attend the office one day per week on a hybrid working pattern.
Full details of the role and our recruitment process can be found in the attached information pack.
Salary on appointment will normally be at the lower salary point, with progression subject to regular review – in line with the SFRS performance appraisal arrangements. A higher salary placing will be considered in exceptional circumstances subject to experience demonstrated.
This post is also subject to the provision of the Rehabilitation of Offenders Act 1974 (Exclusions and Exemptions) Scotland Order 2013. Therefore, the successful candidate\’s will be subject to a Standard Disclosure record check through Disclosure Scotland.
The Scottish Fire and Rescue Service is an Equal Opportunities employer and encourage applications from all sectors of the community. In addition, we are committed to being a Disability Confident Employer and will ensure that all applicants who meet the essential criteria for the role are invited for interview.
If you would like to apply in a different format, please email People Services at SFRS.PODVacancies@firescotland.gov.uk .
Please note, a fully completed application form must be submitted asSFRS do not accept CVs in support of applications for employment.
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People Services Administrator - SFRS02664 employer: Scottish Fire and Rescue Service
Contact Detail:
Scottish Fire and Rescue Service Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land People Services Administrator - SFRS02664
✨Tip Number 1
Familiarise yourself with the Scottish Fire and Rescue Service's values and mission. Understanding their core principles will help you align your responses during interviews and demonstrate that you're a good fit for their team.
✨Tip Number 2
Highlight your experience in handling confidential data and your understanding of Data Protection Legislation. Be prepared to discuss specific examples where you've successfully managed sensitive information in previous roles.
✨Tip Number 3
Showcase your organisational skills by preparing a mock schedule or plan for managing multiple recruitment processes simultaneously. This will illustrate your ability to handle the administrative tasks required for the role effectively.
✨Tip Number 4
If you have experience with Office 365 or similar IT packages, be ready to discuss how you've used these tools to improve efficiency in your previous roles. Providing concrete examples will strengthen your application.
We think you need these skills to ace People Services Administrator - SFRS02664
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the responsibilities and requirements of the People Services Administrator position. Highlight key skills and experiences that align with the role.
Tailor Your Application: Craft your application form specifically for this role. Use examples from your previous experience that demonstrate your administrative skills, attention to detail, and ability to handle confidential data.
Highlight Relevant Skills: Make sure to emphasise your verbal and written communication skills, organisational abilities, and familiarity with IT packages like Office 365. These are crucial for the role and should be clearly stated in your application.
Follow Submission Guidelines: Ensure you complete the application form as specified in the job posting. Remember, SFRS does not accept CVs, so focus on providing all required information in the application form itself.
How to prepare for a job interview at Scottish Fire and Rescue Service
✨Understand the Role
Make sure you thoroughly read the job description and understand the key responsibilities of a People Services Administrator. Be prepared to discuss how your previous experience aligns with the tasks mentioned, such as managing recruitment processes and handling confidential data.
✨Showcase Your Communication Skills
Since good verbal and written communication skills are essential for this role, practice articulating your thoughts clearly. You might be asked to explain how you would communicate candidate status updates or handle sensitive information, so think of examples from your past experiences.
✨Demonstrate Organisational Skills
This position requires exceptional organisational abilities. Prepare to discuss how you manage multiple tasks and deadlines, especially in a busy administrative environment. Consider sharing specific examples where you successfully prioritised tasks or improved efficiency.
✨Familiarise Yourself with Data Protection Legislation
As the role involves handling personal and confidential data, it's crucial to have a basic understanding of Data Protection Legislation. Be ready to discuss how you ensure compliance and maintain confidentiality in your work, which will show your awareness of the importance of data security.