At a Glance
- Tasks: Provide top-notch asset and compliance services while ensuring safety and quality outcomes.
- Company: Join a forward-thinking organisation dedicated to community and property excellence.
- Benefits: Enjoy a competitive salary, full-time hours, and opportunities for personal development.
- Why this job: Make a real difference in property management and compliance while growing your career.
- Qualifications: Strong attention to detail and a passion for compliance and data management.
- Other info: Collaborative team environment with a focus on innovation and efficiency.
The predicted salary is between 34745 - 37984 £ per year.
Location: Motherwell
Salary: £34,745 – £37,984 per annum
Number of hours per week: 35 hours per week
Grade: EVH Grade 6
Contract: Permanent
Job Type: Full Time
Overall Purpose
To provide an excellent asset and compliance service to all the Association’s customers, both internal and external, delivering quality outcomes and resolutions. Assisting in the delivery of an integrated and consistent approach to Compliance, considering external best practice, regulatory requirements, and business priorities, across an all-tenure reactive, planned, and cyclical repair and maintenance service. Monitoring and maintaining all systems, databases and recorded certification for contracts and works including, but not limited to: Medical Adaptations, Gas Servicing and Maintenance, Electrical Safety, Energy Performance Certificates, Fire Safety, Legionella, and Asbestos.
Key Accountabilities
- Contribute to the delivery of an efficient and effective compliance service.
- Ensure robust processing and timely updates of asset data and all landlord safety certificates, property certificates and warranties.
- Maintain accurate asset data and ensure all other compliance related information is recorded, filed, maintained and updated.
- Collaborate with development, repairs and asset colleagues to ensure robust workflows for processing, and accuracy of, asset and compliance data.
- Contribute to the analysis and compilation of key performance indicator data on behalf of the Property Team and provide support for data analysis requests such as the Annual Return on the Charter, Assurance reviews and others as required.
- Assist in ensuring Clyde Valley Group (CVG) meets all statutory and regulatory compliance in the maintenance, repair and improvement of its properties, and the properties it maintains for others, across all tenures.
- Assist in the review and monitoring of all appointed contractors to ensure they meet the needs of the current and future compliance and asset activities.
- Co‑ordinate and undertake duties as they relate to the programming, delivery and monitoring of all managed contracts and service provision.
- Monitor day‑to‑day activities as they relate to overall contractor delivery and performance, including quality, budgetary and customer experience.
- Monitor contracts and contractors to ensure areas of compliance are met, taking corrective action where appropriate, and escalating where weaknesses are established.
- Manage cases through the CRM system and ensure that customer contact records are kept up to date and that action is taken as required.
- Ensure that communication received through the Compliance and Assets Inboxes is acknowledged, actioned and responded to in a timely manner.
- Attend contractor performance meetings as a representative of the Property Service Directorate and CVG.
- Assist in the development of processes and control documents as they relate to the Asset and Compliance team duties and overall service function.
- Regularly monitor and update all systems and databases, ensuring accurate asset and compliance information is available to contact centre colleagues.
- Liaise with the Technical Inspectors over reactive, planned, and defined cyclical works.
- Liaise with other internal customers to ensure cross‑functional processes are efficient and effective.
- Liaise with customers of CVG in respect of servicing works, asset and compliance works, contractor performance and complaints.
- Display a team approach to the delivery of all asset and compliance services ensuring collaboration within the Property Directorate and other service areas within CVG.
- Participate in training courses and personal development as required.
- Undertake such duties as may be required in terms of the Health and Safety at Work etc. Act 1974 and other health and safety legislation.
- Comply with CVG policies, procedures, and financial regulations at all times.
- Process invoices as required.
- Undertake such delegated duties as may be decided by the Association and as may be required by the Senior Compliance Officer.
Asset & Compliance Data Coordinator in Motherwell employer: Scottish Federation of Housing Associations
Contact Detail:
Scottish Federation of Housing Associations Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Asset & Compliance Data Coordinator in Motherwell
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its values. Tailor your answers to show how your skills align with their needs, especially in asset and compliance management. Practice common interview questions to boost your confidence.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can leave a lasting impression. It shows your enthusiasm for the role and keeps you on their radar as they make their decision.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities that might be perfect for you. Plus, it’s a great way to ensure your application gets seen by the right people.
We think you need these skills to ace Asset & Compliance Data Coordinator in Motherwell
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Asset & Compliance Data Coordinator role. Highlight your relevant experience and skills that match the job description, especially in compliance and data management.
Showcase Your Attention to Detail: Since this role involves maintaining accurate asset data and compliance information, it's crucial to demonstrate your attention to detail. Use specific examples from your past work where you ensured accuracy and compliance.
Be Clear and Concise: When writing your application, keep it clear and to the point. Avoid jargon and make sure your key achievements stand out. We want to see your strengths without wading through unnecessary fluff!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, you’ll find all the details you need about the role there!
How to prepare for a job interview at Scottish Federation of Housing Associations
✨Know Your Compliance Stuff
Make sure you brush up on the key compliance areas mentioned in the job description, like gas servicing, electrical safety, and fire safety. Being able to discuss these topics confidently will show that you're serious about the role and understand its requirements.
✨Show Off Your Data Skills
Since this role involves monitoring and maintaining systems and databases, be prepared to talk about your experience with data management. Bring examples of how you've ensured accuracy in data handling and any tools or software you've used to keep things organised.
✨Collaboration is Key
This position requires working closely with various teams. Think of examples where you've successfully collaborated with others to achieve a common goal. Highlighting your teamwork skills will demonstrate that you can fit into their collaborative culture.
✨Prepare Questions
At the end of the interview, you'll likely have the chance to ask questions. Prepare thoughtful ones about the company's approach to compliance or how they measure success in this role. This shows your genuine interest and helps you assess if it's the right fit for you.
