People Operations & Vetting Coordinator
Application Deadline: 2 October 2026
Department: People & Culture
Employment Type: Permanent - Full Time
Location: Hampden
Reporting To: Annika Crisp
Compensation: £25,000 - £30,000 / year
Description
To provide high-quality People Operations support across the employee lifecycle while acting as the organisation's lead coordinator for Disclosure Scotland and PVG administration.
Key Responsibilities
- Act as the main point of contact for all Disclosure Scotland and PVG applications across the organisation.
- Administer and coordinate end-to-end disclosure and PVG processes, ensuring checks are completed accurately and within required timescales.
- Responsible for maintaining the organisation's Disclosure Scotland and PVG role matrix, ensuring each position is assigned the appropriate disclosure level and reviewed regularly to reflect legislative changes, role amendments and WBP guidance
- Maintain accurate and confidential vetting records and monitor ongoing compliance requirements.
- Liaise with employees, applicants, managers and external agencies regarding disclosure requirements.
- Prepare contracts, contract variations and employment-related correspondence as directed
- Support recruitment administration, including interview coordination, offers and pre-employment checks.
- Support onboarding and offboarding processes.
- Maintain employee records and data within Sage People and other relevant systems.
- Respond to routine People & Culture queries from employees and managers.
- Produce people analytics, reports and compliance information as required.
- Assist with annual People & Culture processes including performance reviews, benefits administration and engagement activities.
- Ensure compliance with GDPR and relevant employment legislation.
- Contribute to continuous improvement of People & Culture systems, processes and administration.
- Any other such duties that should arise, advised by Head of People & Culture.
- See job description for more details
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People Operations & Vetting Coordinator in Glasgow employer: Scottish FA group
The Scottish FA is an exceptional employer, offering a dynamic work environment in the heart of Hampden, where passion for football meets professional growth. With a commitment to employee development and a supportive culture, staff are encouraged to thrive while contributing to the success of national teams. Enjoy competitive compensation and the unique opportunity to be part of a prestigious organisation dedicated to the beautiful game.
