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- Tasks: Handle administrative duties to support court operations and assist with case progression.
- Company: Join the Scottish Courts and Tribunals Service, a respected institution in the legal field.
- Benefits: Enjoy flexible working, generous leave, a great pension scheme, and staff discounts.
- Why this job: Make a difference in the justice system while developing valuable skills in a supportive environment.
- Qualifications: Strong communication skills and a willingness to learn are essential.
- Other info: Be part of a team that values respect, service, and excellence.
The predicted salary is between 30000 - 42000 £ per year.
Kilmarnock Sheriff & JP Court are seeking applications for the role of 'Administrative Officer'. There are 2 roles available on a full time, permanent basis.
Administrative Officers carry out a variety of general administrative duties to progress cases through the court or provide support to other functions within the Scottish Courts and Tribunals Service.
The key responsibilities:
- To undertake a number of general administrative duties including:
- Processing and distributing incoming mail to colleagues which comprises of writs, summonses, simplified divorces, enquiries and other documents.
- Creating and updating records on our in-house computer system and data input.
- Producing court documents.
- Preparing files for court hearings.
- General photocopying and filing.
- Dealing with numerical calculations.
- Accounting for monies in accordance with financial guidelines.
- Undertake light portering duties as required.
Additionally you:
- Will have regular contact with court users, including members of the Judiciary and the legal profession. As such you be required to competently answer queries giving consistent and reliable advice.
- Will work within a team with regular management support and will be responsible for your own time.
- May be required to provide advice to colleagues and carry out limited supervision of others.
- Assist with preparing statistical information and other returns to ensure standards of work meet the agreed level.
- Assist in clearing up of criminal courts by preparing court minutes, issuing letters, ordering reports and filing complaints as necessary.
- Process and enter fine payments onto computer system and reconcile at month end.
- May undertake such duties as may reasonably be requested within the scope of the post.
To help direct us towards achieving our purpose successfully, we embrace three key values of respect, service and excellence. These guide our behaviour, decisions and actions - in pursuit of fulfilling our purpose to the highest standard.
Our benefits include:
- Flexible working arrangements.
- 25 days annual leave (rising to 30 days after 2 years' service) plus 12 public and privilege holidays.
- Special leave and paid leave for study or voluntary public service.
- Excellent Civil Service Pension Scheme.
- Family friendly policies.
- Free and confidential Employee Assistance.
- A variety of staff discounts and offers with major retailers.
Administrative Officers in Kilmarnock employer: Scottish Courts And Tribunal Service
Contact Detail:
Scottish Courts And Tribunal Service Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Officers in Kilmarnock
✨Tip Number 1
Network like a pro! Reach out to people in the legal and administrative fields, especially those connected to the Scottish Courts and Tribunals Service. A friendly chat can open doors that a CV just can't.
✨Tip Number 2
Prepare for the interview by brushing up on your knowledge of court processes and administrative duties. Show us you know what it takes to keep things running smoothly in a busy environment!
✨Tip Number 3
Practice your communication skills! You’ll be dealing with court users and colleagues regularly, so being able to convey information clearly and confidently is key. We want to see you shine in this area!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Administrative Officers in Kilmarnock
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your application to highlight how your skills and experiences align with the responsibilities of an Administrative Officer. We want to see how you can contribute to our team and support the court's functions.
Showcase Your Attention to Detail: Given the nature of the role, it's crucial to demonstrate your attention to detail in your application. Whether it’s through your previous experience or specific examples, let us know how you ensure accuracy in your work.
Be Clear and Concise: When writing your application, keep it clear and to the point. We appreciate straightforward communication, so avoid fluff and get straight to what makes you a great fit for the role.
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Scottish Courts And Tribunal Service
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Administrative Officer. Familiarise yourself with tasks like processing mail, updating records, and preparing court documents. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Communication Skills
Since you'll be interacting with court users and colleagues regularly, it's crucial to demonstrate your communication skills. Prepare examples of how you've effectively answered queries or provided support in previous roles. This will highlight your ability to give consistent and reliable advice.
✨Highlight Your Teamwork Experience
The job involves working within a team, so be ready to discuss your experience collaborating with others. Share specific instances where you contributed to a team's success or supported colleagues, as this will show that you can thrive in a team environment.
✨Prepare for Numerical Questions
Given that the role includes dealing with numerical calculations and accounting for monies, brush up on your basic maths skills. Be prepared to answer questions related to financial guidelines or provide examples of how you've handled similar tasks in the past.