Commercial Administrative Assistant

ESMS are currently recruiting for a Commercial Administrative Assistant to join the Commercial Enterprises department on a temporary basis from February 2026 (subject to satisfactory pre-employment checks) until 16 August 2026. This is a part-time role, working a total of 21.75 hours a week across a three-day working pattern, working Monday, Wednesdays and Fridays; however, there is opportunity to discuss alternative work days for the right candidate. The pro rata salary for this role is £15,287 per annum.

The purpose of this role is to support the administration of the Commercial Enterprises department and to be a point of contact for our clients. The Commercial Administrative Assistant will support the day-to-day running of a busy department by issuing client invoices, issuing client contracts, responding to initial client enquiries and liaising with key stakeholders.

The successful candidate will have previous experience providing administrative support in a busy office environment and have strong database administrative skills. They will foster excellent communications and interpersonal skills and be able to build strong stakeholder rapport and relationships and have strong organisational skills.

Eligibility: ESMS is unable to sponsor the employment of international workers in this role. International applicants will therefore be unable to apply for and secure a Skilled Worker visa. The successful candidate will only be able to take up this role if they can demonstrate an alternative right to work in the UK.

Benefits: Staff are offered a range of benefits including a generous holiday allowance, enhanced sick pay, family-friendly policies, use of the Schools’ swimming pool and fitness room outside school hours, membership of the ESMS Discount and Benefits Scheme, including a range of discounts at 130,000 retail and entertainment locations.

Values: We are looking for individuals who can embody and promote ESMS values of Kindness, Confidence, Resilience, Integrity, and Curiosity while role modelling behaviours in line with our school pillars of Ambition, Innovation, and Community. ESMS is committed to safeguarding and promoting the welfare of children and young people. Applicants must undergo child protection screening, including checks with past employers and Disclosure Scotland. All staff working at ESMS have direct access to young people; therefore, all posts within the school are considered exempt from the Rehabilitation of Offenders Act 1974.

Any enquiries about this position should be directed to the Recruitment Team at recruitment@esms.org.uk. The closing date for the position is Friday 6 February at 12 noon. We anticipate interviews will be held week commencing the 9 February.

About ESMS: Welcome to the ESMS, a vibrant family of independent schools, set in beautiful grounds in the heart of Edinburgh. We offer a co-educational nursery and junior school, single-sex but closely twinned secondary education, and a co-educational sixth form. We are a consistently award-winning School, with an educational legacy that stretches back more than 300 years. Our Schools have always been pioneers of rounded education. Children’s education is underpinned by our values: kindness, confidence, resilience, integrity and curiosity. From virtual reality headsets in the classroom to developing one of the first outdoor learning programmes in Scotland, we are always searching for new ways to develop the whole child. The people that work for us are passionate, pioneering and strive for excellence in everything they do. We value the incredible contributions they make to school life, we invest in their careers and we support their ambitions so that they flourish professionally and personally.

Benefits: Employees get access to a range of benefits including fee remission from Nursery to S6, free school lunches, free Sports’ Club membership, including access to pool and fitness suites, generous holiday allowance, generous pension, death in service benefit, family-friendly policies, including enhanced maternity leave, membership of the ESMS Discount and Benefits Scheme, including a range of discounts at 130,000 retail and entertainment locations, Employee Assistance Service, cycle to work scheme, car leasing salary sacrifice scheme, annual professional review process, and regular salary reviews.