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- Tasks: Support the Business Support Manager and supervise office staff in daily operations.
- Company: Join Scottish Borders Council, dedicated to serving and improving local communities.
- Benefits: Enjoy a competitive salary, job security, and opportunities for personal growth.
- Other info: We encourage applications from diverse backgrounds and guarantee interviews for disabled candidates.
- Why this job: Be part of a vibrant school environment making a real impact on students' lives.
- Qualifications: HNC/HND in Business Administration or relevant experience required.
The predicted salary is between 21400 - 23200 £ per year.
Salary: £25,499.11 – £27,587.25 per year pro rata
Contract Type: Permanent
Position Type: Full Time
Hours: 35 hours per week
Grade: 6A
Contract Duration: Permanent
Hours: 35
Recruitment Profile
The Administrative Assistant will support the Business Support Manager in the day to day running of the school office, including the supervision of other office staff. The post holder will also have shared responsibility for aspects of ICT within the school.
PRINCIPAL DUTIES & RESPONSIBILITIES
· Supervise office staff and activities and co-ordinate the day-to-day tasks.
· Assist the Business Support Manager in providing efficient and effective support within the
school.
· Provide support to the Business Support Manager in all aspects of budget monitoring and control.
· Ensure all relevant budget transactions are completed.
· Responsible for the day to day administration of the school fund and petty cash.
· Responsible for the day to day processing of orders and payments for goods and services.
· Ensure Council timescales are met for the submission of documents, such as timesheets, travel claims, absence certificates and school roll information are adhered to.
· Liaise with First Aiders to co-ordinate the treatment of sick staff and students.
· Ensure the production to a high standard of school publications, eg school prospectus, information to parents’ booklets.
· Maintain accurate stock control records for admin supplies and School Inventory.
· Prioritise day to day ICT tasks, eg installation of software, repairs to computers/printers.
· Liaise with Parent Council and outside agencies.
· Assist Business Support Manager with administration of SQA examinations.
· Any other duties allocated by the Business Support Manager or Senior member of staff.
· Ensure compliance with Council policy, the Council’s Financial Regulations and any Education and Lifelong Learning internal procedures or policy is maintained in appropriate areas at all times.
Educated to HNC/HND standard in Business Administration or equivalent or substantial relevant experience
Scottish Borders Council is committed to improving the diversity of its workforce to better reflect the communities we serve. We welcome applications from all minority groups and individuals who identify with one or more of the protected characteristics as defined by the Equality Act 2010. In particular from candidates who assess themselves as having a disability, under the Disability Confident Employer scheme this guarantees an interview to those individuals who meet the essential criteria of the post. All appointments will be made on merit.
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Administrative Assistant - Jedburgh Grammar Campus employer: Scottish Borders Council
Contact Detail:
Scottish Borders Council Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant - Jedburgh Grammar Campus
✨Tip Number 1
Familiarise yourself with the specific duties listed in the job description. Understanding the day-to-day tasks, such as supervising office staff and managing budgets, will help you demonstrate your relevant experience during the interview.
✨Tip Number 2
Research the Scottish Borders Council and its values. Being able to articulate how your personal values align with theirs can set you apart from other candidates and show that you're genuinely interested in the role.
✨Tip Number 3
Prepare examples of your past experiences that showcase your organisational skills and ability to manage multiple tasks. Highlighting your proficiency in ICT and budget management will be particularly relevant for this position.
✨Tip Number 4
Network with current or former employees of the school or council. They can provide valuable insights into the work culture and expectations, which can help you tailor your approach during the interview process.
We think you need these skills to ace Administrative Assistant - Jedburgh Grammar Campus
Some tips for your application 🫡
Understand the Role: Read the job description carefully to understand the key responsibilities and requirements of the Administrative Assistant position. Tailor your application to highlight how your skills and experiences align with these duties.
Highlight Relevant Experience: In your CV and cover letter, emphasise any previous experience in administrative roles, particularly those involving supervision, budget management, or ICT tasks. Use specific examples to demonstrate your capabilities.
Craft a Strong Cover Letter: Write a personalised cover letter that addresses the Business Support Manager directly. Explain why you are interested in the role and how your background makes you a suitable candidate. Be sure to mention your commitment to supporting the school’s objectives.
Proofread Your Application: Before submitting your application, thoroughly proofread all documents for spelling and grammatical errors. A polished application reflects your attention to detail, which is crucial for an administrative role.
How to prepare for a job interview at Scottish Borders Council
✨Know Your Role
Familiarise yourself with the specific duties of the Administrative Assistant position. Understand the responsibilities related to supervising office staff, budget monitoring, and ICT tasks. This will help you demonstrate your knowledge and enthusiasm during the interview.
✨Showcase Your Experience
Prepare examples from your past experiences that highlight your skills in administration, supervision, and financial management. Be ready to discuss how you've successfully handled similar tasks in previous roles, as this will show your capability for the job.
✨Demonstrate Communication Skills
As an Administrative Assistant, you'll need to liaise with various stakeholders. Practice articulating your thoughts clearly and confidently. Consider discussing how you've effectively communicated with colleagues, parents, or external agencies in the past.
✨Ask Insightful Questions
Prepare thoughtful questions to ask the interviewer about the school’s culture, team dynamics, and expectations for the role. This shows your genuine interest in the position and helps you assess if it's the right fit for you.