At a Glance
- Tasks: Support the Business Support Manager and supervise office staff in daily school operations.
- Company: Join Earlston High School, a vibrant educational institution dedicated to student success.
- Benefits: Enjoy a competitive salary, a supportive work environment, and opportunities for professional growth.
- Other info: We value diversity and encourage applications from all backgrounds.
- Why this job: Be part of a dynamic team making a real impact in students' lives while developing your skills.
- Qualifications: HNC/HND in Business Administration or relevant experience required.
The predicted salary is between 25499 - 27587 € per year.
Location: Earlston High School East End Earlston Berwickshire, TD4 6JP
Salary: £25,499.11 - £27,587.25 per year pro rata
Contract Type: Permanent
Position Type: Full Time
Hours: 35 hours per week
Grade: 6A
Contract Duration: Permanent
Hours: 35
Recruitment Profile
The Administrative Assistant will support the Business Support Manager in the day to day running of the school office, including the supervision of other office staff. The post holder will also have shared responsibility for aspects of ICT within the school.
PRINCIPAL DUTIES & RESPONSIBILITIES
· Supervise office staff and activities and co-ordinate the day-to-day tasks.
· Assist the Business Support Manager in providing efficient and effective support within the
school.
· Provide support to the Business Support Manager in all aspects of budget monitoring and control.
· Ensure all relevant budget transactions are completed.
· Responsible for the day to day administration of the school fund and petty cash.
· Responsible for the day to day processing of orders and payments for goods and services.
· Ensure Council timescales are met for the submission of documents, such as timesheets, travel claims, absence certificates and school roll information are adhered to.
· Liaise with First Aiders to co-ordinate the treatment of sick staff and students.
· Ensure the production to a high standard of school publications, eg school prospectus, information to parents’ booklets.
· Maintain accurate stock control records for admin supplies and School Inventory.
· Prioritise day to day ICT tasks, eg installation of software, repairs to computers/printers.
· Liaise with Parent Council and outside agencies.
· Assist Business Support Manager with administration of SQA examinations.
· Any other duties allocated by the Business Support Manager or Senior member of staff.
· Ensure compliance with Council policy, the Council’s Financial Regulations and any Education and Lifelong Learning internal procedures or policy is maintained in appropriate areas at all times.
OTHER DETAILS
The profile is indicative of the nature and level of responsibility associated with the post. It is not exhaustive and the post holder may be required to undertake such other duties as may be required by the Service Director, Children and Young People to meet the needs and responsibility of the Service and the Council.
EMPLOYEES
Must take reasonable care for the health and safety of themselves, other employees and anyone else who may be affected by their work activities carried out. Employees shall work in accordance with policies, procedures, information, instructions, and / or training received.
Educated to HNC/HND standard in Business Administration or equivalent or substantial relevant experience
Scottish Borders Council is committed to improving the diversity of its workforce to better reflect the communities we serve. We welcome applications from all minority groups and individuals who identify with one or more of the protected characteristics as defined by the Equality Act 2010. In particular from candidates who assess themselves as having a disability, under the Disability Confident Employer scheme this guarantees an interview to those individuals who meet the essential criteria of the post. All appointments will be made on merit.
#J-18808-LjbffrAdministrative Assistant - Earlston High School employer: Scottish Borders Council
Earlston High School offers a supportive and inclusive work environment where employees are valued and encouraged to grow. With a focus on professional development, the school provides opportunities for staff to enhance their skills while contributing to the educational success of the community. Located in the picturesque Berwickshire, employees enjoy a fulfilling role that directly impacts students' lives, all within a collaborative and friendly atmosphere.
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Assistant - Earlston High School
✨Tip Number 1
Familiarise yourself with the specific duties listed in the job description. Understanding the day-to-day tasks, such as supervising office staff and managing budgets, will help you demonstrate your relevant experience during the interview.
✨Tip Number 2
Research Earlston High School and its community. Knowing about the school's values and any recent initiatives can help you tailor your responses and show that you're genuinely interested in contributing to their environment.
✨Tip Number 3
Prepare examples from your past experiences that showcase your organisational skills and ability to manage multiple tasks. Highlighting your proficiency in ICT and budget management will be particularly beneficial for this role.
✨Tip Number 4
Network with current or former employees of Earlston High School if possible. They can provide insights into the school culture and expectations, which can give you an edge in your interview preparation.
We think you need these skills to ace Administrative Assistant - Earlston High School
Some tips for your application 🫡
Understand the Role:Read through the job description carefully to understand the key responsibilities and requirements for the Administrative Assistant position. Tailor your application to highlight how your skills and experiences align with these duties.
Highlight Relevant Experience:In your CV and cover letter, emphasise any previous administrative roles or relevant experience you have. Mention specific tasks that relate to supervising staff, budget monitoring, and ICT responsibilities, as these are crucial for this role.
Craft a Strong Cover Letter:Write a compelling cover letter that not only introduces yourself but also explains why you are passionate about working at Earlston High School. Use examples from your past experiences to demonstrate your suitability for the role.
Proofread Your Application:Before submitting your application, make sure to proofread all documents for spelling and grammatical errors. A well-presented application reflects your attention to detail, which is essential for an administrative role.
How to prepare for a job interview at Scottish Borders Council
✨Know the Role Inside Out
Make sure you thoroughly understand the responsibilities of the Administrative Assistant position. Familiarise yourself with tasks like budget monitoring, supervising office staff, and managing ICT aspects. This will help you demonstrate your knowledge and enthusiasm during the interview.
✨Showcase Your Organisational Skills
As an Administrative Assistant, strong organisational skills are crucial. Prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Highlight how you prioritised tasks and ensured deadlines were met.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving abilities. Think about potential challenges you might face in the role, such as handling budget discrepancies or coordinating with various stakeholders, and prepare your responses accordingly.
✨Demonstrate Teamwork and Communication
Since the role involves liaising with staff, parents, and outside agencies, be ready to discuss your teamwork and communication skills. Share specific instances where you effectively collaborated with others to achieve a common goal, showcasing your ability to work well in a school environment.
