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- Tasks: Support the team with essential admin tasks and ensure smooth business operations.
- Company: Join Raeburn Training, a supportive and dynamic workplace.
- Benefits: Earn while you learn with a competitive salary and gain valuable qualifications.
- Other info: Great opportunity for career growth and personal development.
- Why this job: Kickstart your career in business administration with hands-on experience and mentorship.
- Qualifications: National 4/5 in English or Administration; Microsoft software skills are a plus.
Job Overview
We are seeking a highly organised and detail-oriented Apprentice Administrator to join our team. The successful candidate will provide crucial support for the business to run smoothly and ensure a positive client experience. Working with a range of team members, the job will gain insight into the different functions within a business and support a varied list of administrative tasks.
Responsibilities
- Check and log attendance, notifying the client of any non-attendance
- Process all certification and accredited cards on completion of courses / attainment of qualifications
- Scan and upload training delivery paperwork to SharePoint
- Prepare training packs for courses being delivered
- Set up and clear training rooms on each day of delivery
- Organise lunches and catering
- Deal with incoming post
- Effectively manage the admin e‑mail inbox
- Field incoming calls, re‑directing to the relevant team member or taking down messages
- Accurately update training systems as required throughout the role
- Complete weekly stock check of materials, stationery etc and place orders as instructed by the office manager
Future Prospects
The administration role may be a gateway to further career opportunities, and transition to a permanent role within the business shall be dependent on vacancies available at completion.
Salary
The rate paid shall meet statutory requirements appropriate to the age of the successful candidate.
Training and Development
The candidate shall undertake the SVQ level 5 in Business and Administration and during this time you will be supported to develop a wide range of business administration and personal development skills required to meet the modern apprenticeship standard. You will be allocated a mentor within the team who will support you throughout the course of your programme. A schedule of reviews will be agreed over the programme of your apprenticeship to allow you to meet the relative milestones and any assessments timely.
This position requires a proactive individual with excellent communication skills and the ability to manage multiple tasks efficiently.
Key Learning Areas
- Use of Microsoft Office Suite, particularly with Outlook, Excel and SharePoint
- Strong organisational skills, ensuring key tasks are delivered daily and includes learning how to prioritise tasks effectively
- Quickly developing good attention to detail for accurate data entry and record keeping
- Development of strong interpersonal skills to foster positive relationships within the team
- Specific training courses covering cyber security, GDPR and display screen equipment shall be supported, these being mandatory qualifications for all office roles within Raeburn Training.
Application
Candidates should submit their CV along with details of why they want to work for Raeburn Training and what makes you a good candidate for the role.
This employer is part of the Disability Confident scheme. This means if you identify yourself as disabled, and meet the minimum criteria for this job, you should be offered an interview.
Qualifications
- National 4/5 or equivalent level in subjects including English, Administration / Business Management.
- Previous experience of Microsoft software is also beneficial.
Qualities
- Eagerness to commit to undertake this qualification and work experience opportunity for the duration of the qualification.
- Strong communication skills and confidence to use phone and email.
- Good listening skills, to follow instructions given.
- Good planning and organising skills.
- A can-do attitude.
- Good attention to detail, to ensure accuracy of work.
Eligibility
Eligible to undertake a Modern Apprenticeship in Business Administration.
Apply Now
Apply for this apprenticeship. Think this is the right apprenticeship for you? Click the “Apply now” button to start your new career with this apprenticeship.
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Apprentice Adminstrator employer: Scottish Apprenticeships
Contact Detail:
Scottish Apprenticeships Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Apprentice Adminstrator
✨Tip Number 1
Get to know the company! Before your interview, do a bit of research on Raeburn Training. Understand their values, mission, and what they do. This will help you tailor your answers and show that you're genuinely interested in being part of the team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or family member. Focus on how your skills match the role of an Apprentice Administrator. The more comfortable you are, the better you'll perform when it counts.
✨Tip Number 3
Show off your organisational skills! During the interview, share examples of how you've managed multiple tasks or projects in the past. This will demonstrate that you have the proactive attitude and attention to detail they're looking for.
✨Tip Number 4
Don’t forget to follow up! After your interview, send a quick thank-you email to express your appreciation for the opportunity. It’s a nice touch and keeps you fresh in their minds as they make their decision.
We think you need these skills to ace Apprentice Adminstrator
Some tips for your application 🫡
Craft a Stellar CV: Your CV is your first impression, so make it count! Highlight your relevant skills and experiences, especially those that align with the role of an Apprentice Administrator. Keep it clear, concise, and tailored to what we’re looking for.
Show Your Enthusiasm: When writing your application, let your passion shine through! Tell us why you want to join StudySmarter and what excites you about the Apprentice Administrator role. A bit of personality goes a long way!
Be Specific About Your Skills: We want to know what makes you a great fit! Mention specific skills like your experience with Microsoft Office or any organisational abilities you have. The more detail you provide, the better we can see how you’ll fit into our team.
Apply Through Our Website: Don’t forget to apply through our website! It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Scottish Apprenticeships
✨Know Your Role
Before the interview, make sure you thoroughly understand the responsibilities of an Apprentice Administrator. Familiarise yourself with tasks like logging attendance, processing certifications, and managing emails. This will help you demonstrate your knowledge and enthusiasm for the role.
✨Show Off Your Organisational Skills
Since this role requires strong organisational skills, prepare examples from your past experiences where you've successfully managed multiple tasks. Whether it's planning an event or keeping track of deadlines, be ready to share how you prioritised and executed those tasks effectively.
✨Brush Up on Microsoft Office
As you'll be using tools like Outlook, Excel, and SharePoint, it’s a good idea to practice these applications before your interview. You might even want to mention specific features you’re comfortable with, as this shows you're proactive and ready to hit the ground running.
✨Demonstrate Your Communication Skills
Effective communication is key in this role. Be prepared to discuss how you've successfully communicated in previous roles, whether through phone calls or emails. Practising clear and concise responses during the interview will also showcase your confidence and ability to convey information effectively.