At a Glance
- Tasks: Provide essential admin support and communication for our East Region team.
- Company: Join NHS Scotland, a leader in healthcare and community service.
- Benefits: Flexible hours, supportive environment, and commitment to diversity.
- Other info: Permanent role, 20 hours per week, with growth opportunities.
- Why this job: Make a difference in healthcare while developing your admin skills.
- Qualifications: NVQ Level 3 or equivalent experience in a busy office.
The predicted salary is between 24000 - 36000 £ per year.
We are currently recruiting for an enthusiastic and motivated Administrator based within our East Region at Dundee Ambulance Station, 76 West School Road, Dundee, DD3 8QP. You will be required to provide a comprehensive level of administrative, secretarial and payroll support to the Region, which will include communication with both internal departments and external agencies.
In addition to excellent communication and interpersonal skills, you must have a wide range of administration/clerical experience including accurate and efficient minute taking skills and have the ability to work to a high standard both as part of a team and on your own initiative. You must possess excellent planning and organisational skills, be flexible in your approach and have the ability to work under pressure to meet deadlines. Accurate touch typing skills, with a minimum of 35 wpm, are essential to this role.
You must be computer literate and familiar with Microsoft applications and databases. You will be required, on occasions, to deal with sensitive information and therefore the post holder will require to have awareness of the Data Protection Act and a high degree of professional integrity. Candidates should possess a relevant NVQ Level 3 qualification (or equivalent) or be able to demonstrate experience in providing high quality administrative support services in a busy office environment.
This is a permanent office-based role, 20hrs per week (Monday to Friday). Due to legislative changes from 1 April 2025, this post may require a different level of criminal records check done than is currently the case. If the post is assessed as a "regulated role", your appointment will be subject to joining the Protecting Vulnerable Groups (PVG) Scheme. If there is any change to what is currently required, this will be confirmed by either the Hiring Manager or the Recruitment Team.
NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.
Administration Assistant in Dundee employer: Scottish Ambulance Service
NHS Scotland is an exceptional employer, offering a supportive work culture that values diversity and inclusion. As an Administration Assistant at Dundee Ambulance Station, you will benefit from flexible working hours, opportunities for professional development, and the chance to contribute to meaningful healthcare services in your community. Join us to be part of a team that prioritises employee well-being and fosters a collaborative environment.
Contact Details:
Scottish Ambulance Service Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Administration Assistant in Dundee
✨Tip Number 1
Get to know the company! Research NHS Scotland and their values. When you understand what they stand for, you can tailor your approach and show how you fit right in.
✨Tip Number 2
Network like a pro! Connect with current or former employees on LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 3
Prepare for the interview by practising common questions. Think about how your skills match the job description, especially your admin experience and communication skills. Confidence is key!
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re serious about joining the team at Dundee Ambulance Station.
We think you need these skills to ace Administration Assistant in Dundee
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Administration Assistant role. Highlight your relevant experience, especially in administration and clerical tasks, and don’t forget to mention your minute-taking skills!
Show Off Your Skills:In your cover letter, showcase your excellent communication and organisational skills. We want to see how you can handle pressure and meet deadlines, so share examples of when you've done this in the past.
Be Professional:Since you'll be dealing with sensitive information, it's crucial to demonstrate your understanding of the Data Protection Act. Mention any experience you have with confidentiality and professional integrity in your application.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way to ensure your application gets to us directly and stands out in the crowd!
How to prepare for a job interview at Scottish Ambulance Service
✨Know Your Admin Skills
Make sure you can confidently discuss your administrative experience. Brush up on your minute-taking skills and be ready to share examples of how you've effectively managed tasks in a busy office environment.
✨Familiarise Yourself with Microsoft Applications
Since the role requires proficiency in Microsoft applications, take some time to review the key features of Word, Excel, and any other relevant software. Being able to demonstrate your computer literacy will impress the interviewers.
✨Understand Data Protection
Given the sensitivity of the information you'll handle, it's crucial to have a solid understanding of the Data Protection Act. Be prepared to discuss how you would ensure confidentiality and integrity when dealing with sensitive data.
✨Show Your Flexibility and Team Spirit
Highlight your ability to work both independently and as part of a team. Share specific examples of how you've adapted to changing priorities or worked collaboratively to meet deadlines, showcasing your organisational skills.
