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For Companies At a Glance
- Tasks: Support the COO with diary management, meeting coordination, and administrative tasks.
- Company: Join Scotland's largest hospitality group with over 40 diverse venues.
- Benefits: Enjoy flexible pay options, discounts on food and cinema, and hotel perks.
- Why this job: Be part of a dynamic team in a vibrant industry while developing your skills.
- Qualifications: Strong organizational, communication, and administration skills are essential.
- Other info: Ideal for those looking to grow in a supportive and fast-paced environment.
The predicted salary is between 28800 - 43200 £ per year.
About Us:
The Scotsman Group is Scotland’s largest and most diverse hospitality group, with a collection of over 40 venues across Scotland including bars, restaurants, hotels and more.
The Role:
As PA to the Chief Operating Officer for the Scotsman Group you will be providing efficient and extremely well organised PA support to the Chief Operating Officer and supporting teams, working in a dynamic and diverse support role within the Hospitality and Property Development sector.
Your key duties and responsibilities will include:
- Full diary management for Chief Operating Officer, scheduling meetings, collation and distribution of meeting papers in advance, attending meetings and taking minutes and post meeting follow-up on actions of next meetings.
- Scheduling quarterly Business Review Meetings for full estate venues and quarterly Operations Meeting. Preparing full day co-ordination including comfort breaks and business lunches.
- Co-ordinate all communication and meetings for the Chief Operating Officer.
- Arranging approval and processing of invoices and re-charges to appropriate cost centres in a timely manner and completing expenses within monthly business deadlines.
- Deliver administrative support to the Iona Team and Operations team, entailing database management, unit allocation lists, filing meeting notes, uploading compliance documents, issuing volume target communication, maintaining cycle trackers and issuing change notices to required departments.
The Person:
The ideal candidate will have:
- Excellent organisational skills including prioritation of tasks and time management
- Strong administration skills, working proactively and efficiently to complete tasks
- Accurate attention to detail
- Confident and strong communication skills, both written and verbal
- Flexibility and willingness to learn and develop with the role
- Tact and diplomacy, ability to retain confidential information
- Computer literate across all applications of Microsoft Office and Outlook
What We Offer:
- Wagestream – Stream up to 40% pay as it is earned and set automatic savings to support your financial wellbeing.
- 30% off of food and cinema tickets in all of our venues across Scotland.
- Hotel and Apartment discounts.
- Access to Scotsman Perks Benefits Portal.
- Cycle to Work Scheme.
Next Steps:
If you think the position of PA to our Chief Operating Officer is the role for you then apply now and one of our friendly team will be in touch.
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PA to Chief Operating Officer employer: Scotsman
Contact Detail:
Scotsman Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PA to Chief Operating Officer
✨Tip Number 1
Familiarize yourself with the hospitality industry in Scotland. Understanding the unique challenges and opportunities within this sector will help you demonstrate your knowledge during the interview.
✨Tip Number 2
Highlight your organizational skills by preparing a mock schedule or agenda for a hypothetical meeting. This will showcase your ability to manage time effectively and prioritize tasks.
✨Tip Number 3
Practice your communication skills by engaging in role-play scenarios where you take minutes during meetings. This will help you feel more confident in your ability to capture important details accurately.
✨Tip Number 4
Research the Scotsman Group and its venues. Being knowledgeable about their operations and values will allow you to align your answers with their expectations during the interview process.
We think you need these skills to ace PA to Chief Operating Officer
Some tips for your application 🫡
Understand the Role: Take the time to thoroughly read the job description for the PA to Chief Operating Officer position. Understand the key responsibilities and required skills, so you can tailor your application accordingly.
Highlight Relevant Experience: In your CV and cover letter, emphasize any previous experience in administrative roles, particularly those involving diary management, meeting coordination, and communication skills. Use specific examples to demonstrate your organizational abilities.
Showcase Your Skills: Make sure to highlight your strong administration skills, attention to detail, and proficiency in Microsoft Office applications. Mention any relevant software or tools you are familiar with that could benefit the role.
Craft a Compelling Cover Letter: Write a personalized cover letter that reflects your enthusiasm for the role and the Scotsman Group. Explain why you are a great fit for the position and how your skills align with their needs.
How to prepare for a job interview at Scotsman
✨Showcase Your Organizational Skills
As a PA to the Chief Operating Officer, your organizational skills are crucial. Be prepared to discuss specific examples of how you've managed complex schedules or coordinated multiple tasks effectively in previous roles.
✨Demonstrate Attention to Detail
Highlight your ability to pay attention to detail during the interview. You might be asked about how you ensure accuracy in your work, so consider sharing instances where your meticulousness made a difference.
✨Communicate Confidently
Strong communication skills are essential for this role. Practice articulating your thoughts clearly and confidently, both verbally and in writing. You may also want to prepare for questions that assess your communication style.
✨Be Ready to Discuss Flexibility
The hospitality sector can be dynamic and fast-paced. Be prepared to discuss how you've adapted to changing circumstances in past positions and your willingness to learn and grow within the role.
