At a Glance
- Tasks: Support the COO with diary management, meeting coordination, and administrative tasks.
- Company: Scotland’s largest hospitality group with over 40 diverse venues.
- Benefits: Earn up to 40% of your pay early, plus discounts on food and cinema tickets.
- Other info: Flexible role with opportunities for learning and career growth.
- Why this job: Join a dynamic team and develop your skills in a vibrant industry.
- Qualifications: Strong organisational and communication skills, with attention to detail.
The predicted salary is between 25000 - 35000 £ per year.
About Us
The Scotsman Group is Scotland’s largest and most diverse hospitality group, with a collection of over 40 venues across Scotland including bars, restaurants, hotels and more.
The Role
As PA to the Chief Operating Officer for the Scotsman Group you will be providing efficient and extremely well-organised PA support to the Chief Operating Officer and supporting teams, working in a dynamic and diverse support role within the Hospitality and Property Development sector.
Your Key Duties and Responsibilities:
- Full diary management for Chief Operating Officer, scheduling meetings, collation and distribution of meeting papers in advance, attending meetings, taking minutes and following up on actions of subsequent meetings.
- Scheduling quarterly Business Review Meetings for the full estate venues and quarterly Operations Meetings, preparing full-day coordination including comfort breaks and business lunches.
- Co-ordinate all communication and meetings for the Chief Operating Officer.
- Arrange approval and processing of invoices and re-charges to appropriate cost centres in a timely manner and complete expenses within monthly business deadlines.
- Deliver administrative support to the Iona Team and Operations team, including database management, unit allocation lists, filing meeting notes, uploading compliance documents, issuing volume target communication, maintaining cycle trackers and issuing change notices to required departments.
The Person
The ideal candidate will have:
- Excellent organisational skills including prioritisation of tasks and time management.
- Strong administration skills, working proactively and efficiently to complete tasks.
- Accurate attention to detail.
- Confident and strong communication skills, both written and verbal.
- Flexibility and willingness to learn and develop with the role.
- Tact and diplomacy, ability to retain confidential information.
- Computer literacy across all applications of Microsoft Office and Outlook.
What We Offer:
- Wagestream – Stream up to 40% pay as it is earned and set automatic savings to support your financial wellbeing.
- 30% off of food and cinema tickets in all of our venues across Scotland.
- Hotel and apartment discounts.
- Access to Scotsman Perks Benefits Portal.
- Cycle to Work Scheme.
PA to Chief Operating Officer in Glasgow employer: Scotsman Hospitality
The Scotsman Group is an exceptional employer, offering a vibrant work culture within Scotland's largest hospitality group. Employees benefit from a range of perks including Wagestream for financial flexibility, generous discounts across venues, and opportunities for personal growth in a dynamic environment. With a commitment to employee wellbeing and development, the Scotsman Group stands out as a rewarding place to build a career in the hospitality sector.
StudySmarter Expert Advice🤫
We think this is how you could land PA to Chief Operating Officer in Glasgow
✨Get a Taste of the Scene
Try visiting local eateries and asking if they have any full-time positions available. Many hospitality jobs aren’t advertised online, so popping in for a chat can give you an edge and show your enthusiasm!
✨Network at Food Festivals
Food festivals and culinary events are buzzing with industry connections. Attend these to meet restaurateurs and other food service pros; you never know who might be looking for their next star employee!
✨Show Off Your Skills
Create a short video showcasing your cooking or customer service flair. Post it on social media or even send it directly to places you want to work at, like Scotsman Hospitality. It’s a fun way to stand out and demonstrate what you bring to the table!
✨Reach Out Directly to Scotsman Hospitality
Don't be shy about reaching out to Scotsman Hospitality directly through their website. Express your interest in available roles and attach your CV, showing your genuine eagerness to be part of their team. Personal touches can go a long way!
We think you need these skills to ace PA to Chief Operating Officer in Glasgow
Some tips for your application 🫡
Show Off Your Service Experience:In the hospitality-food-service world, your experience is key! Make sure to highlight any previous roles you've had in restaurants, cafes, or catering. We want to see your customer service skills shine, so include specific examples where you went above and beyond for clients.
Certificates Matter:If you’ve got any relevant certifications, like food safety or bartender training, flaunt them! They can really set you apart from the crowd and show us your dedication to the industry. Just make sure to mention them clearly in your CV or cover letter!
Craft a Genuine Cover Letter:Take the time to write a personal cover letter that reflects your passion for hospitality. Share why you’re excited about Scotsman Hospitality and how your skills can contribute to our team's success. We're after that genuine connection!
Highlight Your Team Spirit:In full-time roles, teamwork is everything! Emphasise your ability to work collaboratively in busy environments. Mention any experiences where you’ve effectively collaborated with colleagues or managed conflicts — it's just as important as your technical skills!
How to prepare for a job interview at Scotsman Hospitality
✨Show Your People Skills
In hospitality, customer service is everything! Be ready to showcase examples of how you've engaged with customers positively. Maybe you turned a tough situation around or went that extra mile for a guest—let’s hear those stories!
✨Know Your Menu Inside Out
Expect some technical questions about food and drink, especially if you're applying for a kitchen or service role. Brush up on the menu items, including ingredients and any potential allergens. If you’ve got any favourite dishes or cocktails, have a little something prepared to discuss, too!
✨Demonstrate Your Team Spirit
Hospitality thrives on teamwork, so think of examples where you've worked well with others in a fast-paced environment. Be prepared to discuss what makes a great team member and how you contribute to a positive working vibe. They’re looking for that 'good fit!'
✨Get Ready for a Practical Test
In full-time food service roles, don’t be surprised if they want to see your skills in action. Whether it's serving a table or prepping a dish, be mentally prepared for a practical test during the interview. Practice makes perfect—a little dry run with friends could give you the edge!
