Team Assistant - Global Capital Markets (GCM)

Purpose: To provide high-level administrative and organisational support to the Global Capital Markets (GCM) Managing Directors and their teams within a fast-paced front office environment. The role requires exceptional attention to detail, strong organisational skills, and the ability to prioritise effectively. This role will work collaboratively with the other Assistants to provide a coordinated and smooth running of daily operations, while maintaining confidentiality and professionalism.

Accountabilities:

• Provide comprehensive administrative support to Managing Directors and the wider teams.
• Manage complex and frequently changing calendars across multiple time zones.
• Coordinate internal and external meetings, including booking meeting rooms and organising logistics.
• Arrange a high volume of international and domestic travel, including approvals, flights, accommodation, visas, and itineraries.
• Prepare and process expense reports in line with company policies.
• Assist with reports as and when required.
• Demonstrate dependability and high attention to detail.
• Display strong communication and collaboration skills.
• Assist with ad-hoc tasks and projects.
• Act as a central point of contact for the team, ensuring efficient communication across departments.
• Support the team with ad-hoc administrative requests in a fast-paced environment.
• Assist with onboarding logistics for new team members, including desk setup and system access coordination.
• Liaise with IT, HR, compliance, and facilities to resolve operational issues quickly.
• Arrange meeting schedules, booking desk or office space, and other support as required for visitors from our other offices.

Meeting & Event Management:

• Prepare meeting materials, agendas, and presentations when required.
• Coordinate client meetings and internal events.
• Support the coordination of client roadshows, including scheduling multiple meetings, logistics and liaising with internal stakeholders.

Dimensions: Role will involve coordinating with internal partners in these locations and around the globe, in different time zones, of various levels seniority dealing with a wide variety of issues and large volumes of work.

Education / Experience:

• Solid prior experience at the personal assistant level, ideally with trade floor experience.
• Excellent typing skills and accredited secretarial training and/or equivalent experience.
• Pro-active diary management.
• Proven experience working well within a team of Assistants, demonstrating strong communication and collaboration with their peers, as well as nurturing a positive and productive work environment.
• Advanced knowledge of Microsoft applications (including Word, Excel and PowerPoint).
• Solid prior experience of preparing PowerPoint documents for the team.
• Strong written and verbal business communication skills.
• Excellent organisational and time management skills with the ability to perform work to a high standard of accuracy within a specified timeframe.
• Capable of simultaneously handling multiple tasks.
• Well-developed interpersonal skills in order to provide a high level of service.
• Able to recognise and handle sensitive and confidential information.
• Self-motivated, confident and capable of working both independently and in a team environment.
• The candidate must project a positive professional image, tactful, diplomatic and politely persistent, exercising confidentiality at all times.
• The ability to maintain composure, effectiveness and flexibility while under pressure is essential.
• Sound judgment and awareness of operational activities and responsibilities are essential to assess the urgency and/or confidential status and importance of all enquiries and requests.
• Recognise potential problems, effectively communicate these, recommending solutions.
• Strong communication skills plus cultural awareness are essential.

Location(s): England : Greater London : London (UK)