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- Tasks: Support a dynamic Corporate & Investment Banking team with administrative and secretarial tasks.
- Company: Join Scotiabank, a leading bank in the Americas with a commitment to inclusivity.
- Benefits: Gain valuable experience in a fast-paced environment with opportunities for growth.
- Why this job: Be part of a collaborative team and make a real impact in banking.
- Qualifications: Experience as a Team Assistant or Personal Assistant with strong organisational skills.
- Other info: Work in London and enjoy a supportive culture that values your unique skills.
The predicted salary is between 36000 - 60000 £ per year.
We have an exciting new opportunity for a self‑motivated, confident and capable Team Assistant to support our Corporate & Investment Banking team based in our London office. You will have the opportunity to support approximately 15 corporate and investment banking officers in London, including senior management, across primarily the following teams: Financial Institution and Sponsors; Global Mining & Energy; Consumer, Industrial and Retail.
What You’ll Do
- Provide secretarial and administration support for all members within the teams including Business Heads.
- Provide support for Corporate & Investment Banking specific projects/events.
- Comprehensive schedule management, where you will liaise with internal and external clients, senior leadership/EA, and arrange physical and virtual meetings.
- Booking conferences and seminars, meeting rooms, V/C requirements, travel (and updating the Europe Travel Calendar), as well as seeking expense approvals.
- Updating spreadsheets for renewals of subscriptions and memberships, liaising directly with Market Data Services in Toronto to verify correct cost allocation of users.
- Providing holiday/sickness cover to the CIB Admin Support staff.
- General administration for all teams, including preparing weekly calling and out-of-office schedules, obtaining approvals, processing and monitoring expense claims and invoices, and reconciling rechargeable costs within Finance.
What You’ll Bring
- Solid prior experience at the Personal Assistant/Team Assistant level including pro‑active diary management experience.
- Excellent typing skills/accredited secretarial training and/or equivalent experience, as well as advanced knowledge of Microsoft applications (including Word, Excel and PowerPoint).
- Solid prior experience of preparing PowerPoint documents for the team.
- Excellent organizational, time management and inter‑personal skills with the ability to perform work to a high standard of accuracy within a specified timeframe.
- Capable of simultaneously handling multiple tasks.
- Sound judgment and awareness of operational activities and responsibilities are essential to recognize, assess and handle the urgency of sensitive & confidential tasks and understand the importance of all enquiries and requests.
Location(s): England : Greater London : London (UK)
Team Assistant, Corporate & Investment Banking, Europe employer: Scotiabank
Contact Detail:
Scotiabank Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Team Assistant, Corporate & Investment Banking, Europe
✨Tip Number 1
Network like a pro! Reach out to current or former employees in the Corporate & Investment Banking sector. A friendly chat can give you insider info and maybe even a referral.
✨Tip Number 2
Prepare for the interview by researching the company and its culture. Knowing what Scotiabank values will help you tailor your answers and show you're a great fit for the team.
✨Tip Number 3
Practice your organisational skills! Since the role involves managing multiple tasks, consider setting up mock scenarios where you juggle diary management and meeting arrangements.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining the team.
We think you need these skills to ace Team Assistant, Corporate & Investment Banking, Europe
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Team Assistant role. Highlight your secretarial and administration support experience, especially in a corporate environment, to catch our eye!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our Corporate & Investment Banking team. Be confident and show us your personality while keeping it professional.
Showcase Your Skills: We love seeing specific examples of your organisational and time management skills. Mention any experience with diary management, scheduling meetings, or preparing documents, as these are key for the role!
Apply Through Our Website: Don’t forget to apply directly through our website! This ensures your application gets to us quickly and efficiently. Plus, it’s the best way to stay updated on your application status.
How to prepare for a job interview at Scotiabank
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Team Assistant in Corporate & Investment Banking. Familiarise yourself with the specific tasks mentioned in the job description, like diary management and preparing PowerPoint documents. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
During the interview, be ready to discuss how you manage multiple tasks and prioritise effectively. Use examples from your past experience where you successfully handled competing deadlines or complex schedules. This will highlight your ability to thrive in a fast-paced environment, which is crucial for this position.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving skills and judgement. For instance, you might be asked how you would handle a last-minute meeting request from senior management. Think through potential scenarios beforehand and prepare structured responses that showcase your critical thinking and adaptability.
✨Demonstrate Your Tech Savvy
Since advanced knowledge of Microsoft applications is essential, be prepared to discuss your proficiency with Word, Excel, and PowerPoint. You could even mention specific projects where you used these tools effectively. If possible, bring along examples of your work to illustrate your skills and make a lasting impression.