At a Glance
- Tasks: Support a dynamic Corporate & Investment Banking team with administrative and secretarial tasks.
- Company: Join Scotiabank, a leading financial institution with a collaborative culture.
- Benefits: Competitive salary, professional development, and a vibrant work environment.
- Other info: Opportunity to work in a diverse team and enhance your career in finance.
- Why this job: Gain valuable experience while supporting senior management in a fast-paced setting.
- Qualifications: Experience as a Team Assistant, strong organisational skills, and proficiency in Microsoft Office.
The predicted salary is between 36000 - 60000 € per year.
We have an exciting new opportunity for a self‑motivated, confident and capable Team Assistant to support our Corporate & Investment Banking team based in our London office. You will have the opportunity to support approximately 15 corporate and investment banking officers in London, including senior management, across primarily the following teams: Financial Institution and Sponsors; Global Mining & Energy; Consumer, Industrial and Retail.
What You’ll Do
- Provide secretarial and administration support for all members within the teams including Business Heads.
- Provide support for Corporate & Investment Banking specific projects/events.
- Comprehensive schedule management, where you will liaise with internal and external clients, senior leadership/EA, and arrange physical and virtual meetings.
- Booking conferences and seminars, meeting rooms, V/C requirements, travel (and updating the Europe Travel Calendar), as well as seeking expense approvals.
- Updating spreadsheets for renewals of subscriptions and memberships, liaising directly with Market Data Services in Toronto to verify correct cost allocation of users.
- Providing holiday/sickness cover to the CIB Admin Support staff.
- General administration for all teams, including preparing weekly calling and out-of-office schedules, obtaining approvals, processing and monitoring expense claims and invoices, and reconciling rechargeable costs within Finance.
What You’ll Bring
- Solid prior experience at the Personal Assistant/Team Assistant level including pro‑active diary management experience.
- Excellent typing skills/accredited secretarial training and/or equivalent experience, as well as advanced knowledge of Microsoft applications (including Word, Excel and PowerPoint).
- Solid prior experience of preparing PowerPoint documents for the team.
- Excellent organizational, time management and inter‑personal skills with the ability to perform work to a high standard of accuracy within a specified timeframe.
- Capable of simultaneously handling multiple tasks.
- Sound judgment and awareness of operational activities and responsibilities are essential to recognize, assess and handle the urgency of sensitive & confidential tasks and understand the importance of all enquiries and requests.
Team Assistant, Corporate & Investment Banking, Europe in London employer: Scotiabank
Scotiabank is an exceptional employer, offering a dynamic work environment in the heart of London where you can thrive as a Team Assistant within the Corporate & Investment Banking team. With a strong focus on employee development, you will benefit from comprehensive training opportunities and a supportive culture that values collaboration and innovation. Enjoy competitive benefits and the chance to work alongside industry leaders, making a meaningful impact in a prestigious financial institution.
StudySmarter Expert Advice🤫
We think this is how you could land Team Assistant, Corporate & Investment Banking, Europe in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the Corporate & Investment Banking sector. A friendly chat can lead to insider info about job openings or even a referral. Don’t be shy; we all know it’s not just what you know, but who you know!
✨Tip Number 2
Prepare for those interviews! Research the company and the specific teams you’ll be supporting. We want you to show off your knowledge about their projects and how you can make their lives easier as a Team Assistant. Practice common interview questions and have your own ready to go!
✨Tip Number 3
Follow up after interviews! A quick thank-you email can set you apart from other candidates. Remind them of your enthusiasm for the role and how you can contribute to their team. We love seeing candidates who take that extra step!
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, you’ll find all the latest opportunities tailored to your skills. Let’s get you that Team Assistant role together!
We think you need these skills to ace Team Assistant, Corporate & Investment Banking, Europe in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Team Assistant role. Highlight your experience in secretarial and administration support, especially if you've worked with senior management before. We want to see how your skills match what we're looking for!
Showcase Your Skills:Don’t forget to showcase your excellent typing skills and proficiency in Microsoft applications. If you’ve prepared PowerPoint documents or managed diaries, let us know! We love seeing those specific examples that demonstrate your capabilities.
Be Organised:Since this role involves juggling multiple tasks, show us your organisational skills in your application. Mention any tools or methods you use to stay on top of your workload. We appreciate candidates who can manage their time effectively!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. We can’t wait to hear from you!
How to prepare for a job interview at Scotiabank
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Team Assistant in Corporate & Investment Banking. Familiarise yourself with the specific tasks mentioned in the job description, like diary management and preparing PowerPoint documents. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
During the interview, be ready to discuss how you manage multiple tasks and prioritise effectively. Use examples from your past experience where you successfully handled scheduling, travel arrangements, or project support. This will highlight your ability to thrive in a fast-paced environment, which is crucial for this position.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving skills and judgement. For instance, you might be asked how you would handle a last-minute meeting request from senior management. Think through potential scenarios beforehand and prepare structured responses that showcase your critical thinking and ability to handle sensitive situations.
✨Demonstrate Your Tech Savviness
Since the role requires advanced knowledge of Microsoft applications, be prepared to discuss your proficiency with tools like Excel and PowerPoint. You could even mention specific projects where you used these applications effectively. This will reassure the interviewers that you have the technical skills needed to excel in the role.
