Executive Assistant (EA) in Liverpool

Overview

Organisation: Sciontec Developments Limited / Knowledge Quarter Liverpool

Reporting to: Chief Executive (CEO)

Employment Type: Full Time – Permanent

Salary: £35k-£40k dependant on experience

Job title: Executive Assistant

About KQ Liverpool & Sciontec

KQ Liverpool is a 450-acre innovation district that acts as the strategic and ‘place-shaping’ heart of Liverpool, uniting the city’s world-class universities, hospitals, and over 400 businesses to drive growth in the science, tech, and health sectors.

Working as its commercial engine, Sciontec is a public-private property development company – owned by the University of Liverpool, Liverpool John Moores University, Liverpool City Council and Bruntwood SciTech – that manages and builds the physical infrastructure within this district.

Together, they transform the city’s landscape by operating major innovation spaces like Liverpool Science Park and CENTRAL TECH, while pioneering new developments like the HEMISPHERE One lab and office building to attract global talent and high-value investment to the Liverpool City Region.

Role Overview

This role provides high-level, trusted support to the Chief Executive, enabling the effective leadership of Sciontec and Knowledge Quarter Liverpool. Working across both organisations, the Executive Assistant acts as a key point of coordination between the CEO, Boards, shareholders, partners and the Senior Management Team (SMT).

The role provides executive support, ensuring the CEO’s time, priorities and communications are managed efficiently and professionally.

Key Responsibilities

• Act as the primary point of support and coordination for the CEO.
• Manage the CEO’s diary, meetings, travel, expenses, briefings and priorities.
• Act as a trusted “gateway” to the CEO, managing access and handling sensitive matters with discretion.
• Prepare agendas, briefings and papers for shareholder and senior meetings.
• Managing and responding to enquiries as directed by the CEO.
• Support internal Board meetings, including logistics, papers and follow-up actions.
• Research, prioritise and track issues and actions on behalf of the CEO.
• Support the CEO with external Board meetings, such as his Chair role on the ILCR Taskforce.
• Draft correspondence and briefing materials to support the CEO’s leadership and external engagement.
• Anticipate and manage political, partnership and stakeholder sensitivities across the network.
• Support the CEO with booking travel and accommodation and reconciling expenses.

Liaison & Coordination

• Support the CEO in liaison with KQ partners, shareholders and senior stakeholders.
• Ensure effective communication and follow-up between the CEO and the Senior Management Team.
• Support strategic initiatives led by the CEO, including city and city region-wide activity.
• Assist with relationship-building activity alongside senior colleagues.

Event Support

• Support the team with the organisation of customer events, including our regular \"In the Know\" events and customer socials.
• Lead on the organisation of the annual Christmas party and away day.

The responsibilities outlined above are not exhaustive. The post holder will be expected to undertake additional duties appropriate to the level and nature of the role, as required.

Person Profile

You will be a highly credible, organised and proactive executive support professional, comfortable working at CEO and Board level. You will be trusted with confidential matters, able to manage competing priorities, and confident dealing with senior stakeholders across public, private and academic sectors.

Skills & Experience

• Significant experience supporting a CEO or senior executive.
• Strong organisational skills with the ability to manage complex diaries and priorities.
• Excellent written and verbal communication skills.
• Experience supporting Boards, senior meetings and governance processes.
• Confident relationship-builder with professionalism, discretion and resilience.
• Strong attention to detail and ability to work autonomously.
• Willingness to work flexibly, including occasional early starts, evenings and weekends.

Working Arrangements & Benefits

• Full time (35 hours per week), hours aligned with the CEO.
• Office based but can work flexibly from time to time with the prior agreement of the CEO.
• 25 days annual leave plus bank holidays.
• 5% matched pension.
• Private healthcare (after qualifying period).
• Cycle scheme and travel loan (after qualifying period).

Sciontec and Knowledge Quarter Liverpool are committed to treating everyone equally, regardless of: age; sex; disability; ethnicity; gender identity; religion/belief; sexual orientation; marriage/civil partnership or pregnancy/maternity.

We recognise the value that comes from a diverse team with differing experiences and perspectives.

We guarantee to interview all disabled applicants who meet the essential criteria for the post and consider them on their abilities. Should you wish your application to be considered under this scheme, please indicate this in your application.

Please note, you must have a disability (as defined by the Equality Act 2010) in order to be eligible. You do not need to declare your particular disability to us to be eligible.