Recruitment & HR Administrator

Science Group is an international science, engineering and technology (SET) business providing a range of services to the medical, defence, industrial, food & beverage and consumer sectors. The Group provides products and services to clients in key vertical markets: medical, defence, food & beverage, industrial and consumer. We realise the Group’s success is largely driven by our world-class employees; this means that in growing our business we look for exceptional, hard-working and hands-on employees that will flourish in a dynamic and stimulating environment.

This role is an office-based role, with a requirement to be in the office 5 days a week.

The Opportunity

We are seeking an enthusiastic Recruitment & HR Administrator to join the HR team in our Epsom (UK) office. Reporting to the HR Manager, the successful candidate will provide important administrative support across all aspects of recruitment & HR, enabling the HR team to provide an efficient and professional support service to each of Science Group’s operating businesses. This full-time role is suited to a candidate who will enjoy and thrive in a dynamic, international and constantly evolving working environment. You should be proactive, resilient and able to prioritise your own workload, with strong attention to detail and the ability to apply a consistently high level of accuracy to your work.

Key Responsibilities

• Recruitment: Support the administrative side of the full recruitment process via our ATS; liaising with the Talent Acquisition team, hiring manager(s) and candidate(s).
• Managing Employee Lifecycle: Support the overall onboarding and offboarding experience; Onboarding: Administering the new joiner process; helping to prepare offer documentation, conducting reference checks, setting up relevant induction meetings. Offboarding: Generating paperwork, calculating outstanding leave entitlement, updating the HR system, conducting exit interviews.
• HR: Be the first point of contact within the Epsom office for general HR Admin queries, escalating to the HR Advisor or HR Manager when necessary.
• Payroll Administration: Ensure permanent changes are made to the HR system each month, escalating as appropriate, and collate information on relevant temporary changes before passing to the individual processing the payroll.
• Third Parties: Support managers in obtaining the correct information in order to employ third parties, producing the appropriate paperwork and managing the internal third party database.
• Learning and Development: Work with the HR Advisor(s) to source appropriate training courses and book employees on relevant courses, whilst recording and monitoring training attendance and collating feedback.
• Logging Absence: Record all holiday and other employee absence on the HR system, responding to requests and escalating as appropriate. Also responsible for reconciling absence information on a regular basis, to ensure records are up-to-date.
• Early Careers: Support the Talent Acquisition Partner, Early Careers in attending annual careers fairs on behalf of the Company, whilst supporting the coordination of all graduate programmes/internships and work experience placements as necessary.
• File Management: Ensure employee files are up to date and accurate, setting up new files for new joiners and archiving those of leavers.
• General Administrative Support: Participate in other ad hoc Group HR projects as required and provide additional administrative support to the HR function when needed.
• Travel: Whilst based predominantly in Epsom, this role will require some periodic travel to other office locations.

Experience & Qualifications

• Excellent administrative skills and high attention to detail.
• Ability to work to tight deadlines and prioritise tasks effectively.
• Ability to multi-task and operate effectively and efficiently in a fast-moving environment.
• Excellent interpersonal and communication skills.
• Knowledge of Microsoft Outlook, Excel, Word and PowerPoint.
• Able to exercise initiative and discretion when working with confidential information.
• Whilst a basic understanding of HR policies and processes is preferable, these skills are not essential to apply. The HR team are located at offices throughout the UK, so multi-site experience is advantageous.

Career Development

We are committed to career development and make a focused effort to offer bespoke training and mentoring, to allow each individual to thrive within their environment and realise their personal potential.

Benefits

We offer a competitive salary and benefits package.